Summary
Overview
Work History
Education
Skills
Timeline
AccountManager

Aimee Ray

Blythe

Summary

Organized and detail-oriented field and project administrator with proven experience in payroll tracking and job file maintenance. Expertise in supporting project managers and teams through effective administrative management. Proficient in MS Word, Excel, and construction software including Bluebeam, Procore, and JDE. Strong communication skills and a results-driven approach enhance operational efficiency and project success.

Overview

10
10
years of professional experience

Work History

Field Administrator/Operations Coordinator

Cupertino Electric Inc.
10.2021 - 03.2025
  • Tracked payroll times for production team and processed new hire enrollment efficiently.
  • Maintained job files and controlled forms and logs to ensure accuracy.
  • Supported project managers by tracking schedules, organizing meetings, and coordinating resources.
  • Provided daily assistance to field, project management, and customer teams.
  • Ensured functionality of office equipment through regular maintenance procedures.
  • Ordered office supplies to enhance operational efficiency.

Project Administrator

Stronghold Engineering Inc.
01.2019 - 09.2021
  • Facilitated security clearances for new hires on Ironwood State Prison HVAC project.
  • Managed key control for all equipment utilized on site.
  • Provided administrative support, including monthly billing collection from subcontractors.
  • Entered weekly payroll data for job site personnel.
  • Assisted with dispatch requests to ensure timely resource allocation.
  • Tracked labor by compiling daily reports and maintaining master spreadsheets.
  • Monitored manpower levels to align with project needs.
  • Handled all administrative tasks, including filing, communication, and IT support.

Tax Associate/Receptionist

H&R Block
Blythe
01.2017 - 10.2020
  • Prepared federal and state tax returns for individuals and corporations, ensuring compliance with regulations.
  • Assisted clients during IRS audits by preparing documentation and providing representation.
  • Managed multiple phone lines while scheduling appointments to optimize workflow.
  • Supplied detailed tax documentation, enhancing accuracy of submissions.
  • Collaborated on taxation-related projects with cross-functional teams to achieve objectives.
  • Delivered comprehensive administrative support, improving overall operational efficiency.
  • Greeted visitors, directing them to appropriate personnel, and efficiently handled numerous calls and emails daily.

Administrative Assistant

Conti Corp.
Blythe
10.2015 - 01.2016
  • Assisted payroll with weekly timecard processing and paycheck distribution.
  • Prepared daily job progress updates for review by upper management.
  • Maintained copier and printer supplies, including service calls and maintenance.
  • Executed various clerical support tasks as assigned by Project Manager.
  • Managed office supply inventory and placed orders to ensure availability.

Administrative Assistant

California Compaction
07.2015 - 10.2015
  • Prepared daily timecards and submitted entries to payroll through Excel spreadsheet.
  • Submitted daily reports to upper management for performance tracking.
  • Managed USPS mail and overnight packages to ensure timely delivery.
  • Maintained office supply inventory and ordered supplies as needed.

Education

Certificate of of completion - Federal And State Taxes

H&R Block Income Tax Course
Blythe, CA
11-2017

Skills

  • Quick learning ability
  • Positive environment promotion
  • Attention to detail
  • Organizational skills
  • Priority setting
  • Interpersonal communication
  • Effective communication
  • Resourcefulness
  • Self-confidence
  • Microsoft Word proficiency
  • Microsoft Excel proficiency
  • Office equipment maintenance
  • Document control
  • Time management
  • Vendor management
  • Analytical resourcefulness
  • Honest and ethical
  • Supplies ordering

Timeline

Field Administrator/Operations Coordinator

Cupertino Electric Inc.
10.2021 - 03.2025

Project Administrator

Stronghold Engineering Inc.
01.2019 - 09.2021

Tax Associate/Receptionist

H&R Block
01.2017 - 10.2020

Administrative Assistant

Conti Corp.
10.2015 - 01.2016

Administrative Assistant

California Compaction
07.2015 - 10.2015

Certificate of of completion - Federal And State Taxes

H&R Block Income Tax Course

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Aimee Ray