JANET GETER
Katy,TX
Summary
Experienced Senior Administrative Specialist skilled in calendar management and travel coordination. Improved server security protocols and streamlined contract negotiations. Built strong vendor relationships and provided comprehensive team support in fast-paced environments.
Overview
23
23
years of professional experience
Work History
SENIOR ADMINISTRATIVE SPECIALIST
DOW HYDROCARBONS AND RESOURCES
Houston, Texas
09.2006 - 08.2023
- Manage and prioritize both Director’s calendars.
- Assist Director in preparation of business presentations.
- Arrange all travel for Director – ensuring all desired needs are met.
- Maintain Delegation of Authority for Director as well as all direct reports.
- Prepare Director’s Monthly Expense Reports.
- Developed and Maintain 'Functional Account' for Electronic Confirmation retrieval of Trades done daily.
- Review and Confirm Broker Invoices to corresponding deals and process for payment.
- Owner of the HSNT05/HYDRO Server – Maintain Server Controls on a Daily basis - Granting appropriate Access; Removing Access according to internal changes, creating File Share Groups, etc.; This particular Server is the largest Server within The Dow Chemical Company.
- Established newly assigned server process designed to increase Security Levels for data as well as annual purging – Exceeding Audit requirements.
- Work directly with independent Agencies Acquiring Visa(s) for international travel as well as executing timely passport renewals – often times with critical deadlines.
- Provided comprehensive support for staff, including travel arrangements, call screening, meeting logistics, and other assistance to enhance operational efficiency.
- Maintain & Update OPIS Pricing Spreadsheet and display upon Office Plasmas to ensure Trader’s knowledge of current product pricing for cost advantaged trade deals.
- Produce a monthly calendar for anticipated out-of-office schedules – Color coded (Vacation-Red. Out-of-Office on Business – Black).
- Generate a weekly and monthly report to the Department of Energy for all Vessels and Barges actively receiving and delivering products. This report outlines the products, quantities, prices, destined locations and anticipated arrivals.
- Back Office Review for all Risk Management Trades and Swaps (Diego Ordonez & Edward Stones). Each trade must be reviewed and confirmed no later than 8am following the trade date – this review includes detailed verifications of product, quantities, price, scheduled delivery locations, etc..
- Verify/Confirm that the input into CRM Allegro System is correct as well as ensuring that Counterparty Confirmations also correspond with the Bank of America/Merrill Lynch Daily Security Statements.
- Forward deals to Horgen President for review and approval and to Midland Accounting for deal termed invoicing.
- Coordinated scheduling for outside conferences, handling registrations, confirmations, and notifications for participants, while arranging transportation and hotel accommodations for international attendees and addressing unforeseen changes or needs.
- Developed Spreadsheet outlining designated charges to appropriate cost centers which also outlined attendees and chosen courses – this spreadsheet was then forwarded to Midland Account for appropriate execution.
Contract Administration
ExxonMobil
12.2000 - 09.2004
- Executed standard vendor contract for annual events, including college recruiting, new hire training, and logo giveaways, ensuring aligned vendor services with organizational needs.
- Reviewed & Drafted Standard Contracts – Amended existing Contracts for up-to-date compliance.
- Negotiated & Drafted clauses covering Rates/Invoicing, Scope of Services, Confidentiality Clauses.
- Negotiated Insurance Clauses & Coverage; portions mandatory depending upon Provider Services.
- Worked directly with Attorney & Procurement Services to ensure proper language for originating contracts exceeding $150,000.
- Prepared and presented rate comparisons for Contract Bidding Process.
- Facilitated and met with contract bidding firms to ensure confidentiality of individual bids.
- Developed and implemented contract for statewide and international cellular communication, supporting over 5000 ExxonMobil employees with reliable connectivity.
- Negotiated rates, specialized terms & conditions which resulted in long-term and short-term cost effectiveness.
- Researched individual departmental needs and established the appropriate services with appropriate providers – including specialized needs for individuals confined to rigs, etc.
- Handled all troubleshooting issues between vendor & employee until proper usage & billings were adhered to.
- Customized departmental spreadsheets to identify vendors, users, and expected monthly expenditures, ensuring accurate tracking and assignment management.
- Completed assignment through Kelly Services
Education
AA Degree - Business Administration
Harbor College
Harbor City, CaliforniaSkills
- Project management
- SAP proficiency
- Vendor management
- Contract negotiation
- Excel and Allegro
- Microsoft Office expertise
- Calendar coordination
- Organizational skills
- Calendar coordination
- Travel coordination
- Time management
- Detail-oriented approach
- Problem solving
- Effective problem solving
- Resourcefulness
- Team leadership
- Team support
- Interpersonal skills
- Calendar coordination
Phone Numbers
832.529.7963
Timeline
SENIOR ADMINISTRATIVE SPECIALIST
DOW HYDROCARBONS AND RESOURCES
09.2006 - 08.2023
Contract Administration
ExxonMobil
12.2000 - 09.2004
AA Degree - Business Administration
Harbor College