Aisha Djibo-Noma
Washington,DC
Summary
Highly organized and detail-oriented professional passionate about executing exceptional events that achieve established goals. Experience with planning, budgeting and coordinating wide variety of both small-scale and large-scale events. Strong communicator and negotiator able to foster relationships with key stakeholders and vendors.
Overview
4
4
years of professional experience
1
1
Certification
Work History
Events Coordinator/ Assoicate
Arena Stage At The Mead Center For American Theater
12.2022 - Current
- Coordinated schedules and timelines for events.
- Managed event logistics and operations.
- Brainstormed and implemented creative event concepts and themes.
- Managed administrative logistics of events planning, event booking, and event promotions.
- Created and maintained event expenditures, budgets and timelines in job-related software.
- Performed event coordination for larger conferences and gatherings.
- Coordinated florists, photographers, and musicians for events.
- Worked closely with couples to meet wedding goals, maintain deadlines and resolve complaints or service issues.
- Designed and implemented efforts to publicize events and promote sponsorships.
- Acquired contracts and agreements to finalize negotiations and obtain approval signatures.
- Developed post-event reports to determine effectiveness of each event.
Groups, Events and Rentals Associate
Arena Stage At The Mead Center For American Theater
08.2021 - 12.2022
- Assist with inbound/outbound facility rental sales throughout the lifecycle of an event, including but not limited to hosting walkthroughs, capturing event information, drafting events paperwork such as preliminary proposals, diagrams, event memos, contracts, and invoices, processing payments
- Created and distributed departmental reports.
- Monitored calendar and schedule and set up meetings and appointments.
- Composed transmittals, memorandums and correspondence for management.
- Maintained and updated departmental files, various project files and other individual filing systems monthly.
- Reviewed daily requirements and forecasts and delegated work for optimal coverage.
- Trained new team members by relaying information on company procedures and safety requirements.
- Resolved customer disputes to maintain positive relationships and increase customer base.
- Supported staff with developing professional skills and abilities, uplifting team performance.
- Delegated tasks strategically and monitored progress for timely completion.
- Executed sales and marketing initiatives to increase revenue for company.
Stage Management Apprenticeship
Roundhouse Theatre
05.2021 - 08.2021
- Assist with stage management responsibilities of events and productions
- Severed as assistant for at least two productions.
- Worked with director to develop effective use of rehearsal times.
- Prepared rehearsal studio by gathering set furniture, props and costumes.
- Distributed production scripts to cast members.
- Enforced safety measures due to potential stage equipment hazards.
- Maintained reference copies of production designs and distributed.
- Arranged production schedules for up to 30 cast members and technical crew.
- Educated cast and crew members on evacuation scenarios for emergency situations during rehearsals and show operations.
- Coordinated rentals and purchases of supplies for productions.
- Remained highly composed and calm in very fast-paced, stressful and constantly changing environments to provide optimal leadership and achieve desired results.
- Directed work of lighting and sound crews to coordinate efficient production operations.
Administrative Assistant to Chair/Artistic Director
Radford University Theatre & Cinema
08.2019 - 04.2021
- Assist with correspondence, record keeping, appointment making, and other similar tasks, such as database work.
- Contributed to creative process through original ideas and inspiration.
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Organized and coordinated conferences and monthly meetings.
- Answered high volume of phone calls and email inquiries.
- Used advanced software to prepare documents, reports, and presentations.
- Updated spreadsheets and databases to track, analyze, and report on performance and sales data.
Education
Bachelor of Arts - Theatre Design And Arts Administration
Radford University
Radford, VA05.2021
Skills
Microsoft Office
Tessitura
Cross-Functional Communication
Problem Solving
Adobe Photoshop and InDesign
Mac and PC Efficient
Vectorworks
Scenic Painting techniques
Tripleseat
Travel and Event Coordination
Contract Administration
Stage Management
Set and Lighting Design
Certification
- CPR and First Aid Certifified
Languages
French
Limited Working
English
Native or Bilingual
Timeline
Events Coordinator/ Assoicate
Arena Stage At The Mead Center For American Theater
12.2022 - Current
Groups, Events and Rentals Associate
Arena Stage At The Mead Center For American Theater
08.2021 - 12.2022
Stage Management Apprenticeship
Roundhouse Theatre
05.2021 - 08.2021
Administrative Assistant to Chair/Artistic Director
Radford University Theatre & Cinema
08.2019 - 04.2021
Bachelor of Arts - Theatre Design And Arts Administration
Radford University
- CPR and First Aid Certifified
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