Aisha Ellis
Carrollton,TX
Summary
Project Accounting and Billing professional with 10+ years of experience supporting project-based organizations within architecture, engineering, consulting, and professional services environments. Specialized in project setup, billing administration, contract compliance, revenue tracking, and partnering with project managers to ensure accurate invoicing, financial transparency, and timely cash collection. Deep experience working within complex project ERP systems and fast-paced, deadline-driven environments.
Overview
8
8
years of professional experience
Work History
Project Accountant
HFW Companies / KFM
Coppell, TX
04.2024 - Current
- Manage project accounting activities for active projects, including billing, WIP, unbilled revenue, and contract compliance.
- Partner with project managers to ensure billing accuracy, alignment with contractual terms, and timely invoice submission.
- Review project financial data to identify overbillings, unbilled costs, and billing discrepancies, escalating issues as needed.
- Support revenue tracking and internal reporting by maintaining accurate project financial records.
- Assist with audits and internal reviews by preparing billing documentation and supporting schedules.
Project Billing Accountant
Perkins Eastman
Dallas, TX
06.2023 - 04.2024
- Generated, reviewed, and submitted client invoices across multiple projects, ensuring compliance with executed contracts and billing schedules.
- Led project setup and maintenance within Deltek, validating billing terms, rates, phases, and client requirements.
- Reviewed bids, proposals, and contracts to confirm billing structure, legal entities, and client-specific invoicing requirements.
- Conducted monthly project reviews with project managers to reconcile billing status, WIP, and outstanding balances.
- Participated in collections meetings, supporting accounts receivable by resolving billing questions and client disputes.
- Assisted with project close-out activities, including final invoicing and documentation.
Client Invoicing Specialist
Altair Global Relocation
Frisco, TX
02.2020 - 06.2023
- Audited and processed client invoices and expense reports, ensuring compliance with internal policies and client agreements.
- Reconciled ledger balance and audit reports, identifying and resolving discrepancies.
- Utilized SQL and ERP reporting tools to extract billing and financial data for analysis and reporting.
- Maintained accurate billing records to support audit readiness and financial integrity.
Billing Project Coordinator
Ervin Cable & Construction (Aston Carter)
Irving, TX
02.2019 - 08.2019
- Coordinated billing activities across project teams, ensuring timely and accurate invoice preparation.
- Supported project managers and field teams with billing documentation and financial tracking.
- Collaborated with engineering teams to validate project documentation impacting billing accuracy.
Billing & Accounts Receivable Specialist
DAATS Companies
Farmers Branch, TX
05.2018 - 01.2019
- Managed full-cycle billing and accounts receivable processes, including invoicing, payment application, and issue resolution.
- Proactively addressed outstanding balances while maintaining strong customer relationships.
- Collaborated with internal teams to resolve billing discrepancies and improve workflows.
Expense Manager
2Versa Relocations
Coppell, TX
12.2017 - 04.2018
- Managed expense reporting processes and ensured adherence to company policies.
- Supported leadership with expense reporting and documentation.
Education
Associate of Applied Science (AAS) - Justice Studies: Paralegal
Everest College
City of Industry, CASkills
- Project Accounting & Billing Administration
- Contract Review & Billing Compliance
- Project Setup & Maintenance (ERP)
- WIP, Unbilled & Overbilling Analysis
- Invoice Review & Client Submittals
- Revenue Tracking & Billing Schedules
- Project Close-Out Support
- PM & Client Coordination
- Audit & Documentation Support
- Deltek Vision
- Unanet A/E
- SAP
- MS Dynamics (Solomon)
- MAS
- SQL
- Microsoft Excel & Office Suite
- SharePoint
- Slack
Leadership And Involvement
Organizer, BOLD (Altair Global), Organizers & Leaders for Diversity
Systems And Tools
- Deltek Vision
- Unanet A/E
- SAP
- MS Dynamics (Solomon)
- MAS
- SQL
- Microsoft Excel & Office Suite
- SharePoint
- Slack
Core Project Accounting Skills
- Project Accounting & Billing Administration
- Contract Review & Billing Compliance
- Project Setup & Maintenance (ERP)
- WIP, Unbilled & Overbilling Analysis
- Invoice Review & Client Submittals
- Revenue Tracking & Billing Schedules
- Project Close-Out Support
- PM & Client Coordination
- Audit & Documentation Support
Timeline
Project Accountant
HFW Companies / KFM
04.2024 - Current
Project Billing Accountant
Perkins Eastman
06.2023 - 04.2024
Client Invoicing Specialist
Altair Global Relocation
02.2020 - 06.2023
Billing Project Coordinator
Ervin Cable & Construction (Aston Carter)
02.2019 - 08.2019
Billing & Accounts Receivable Specialist
DAATS Companies
05.2018 - 01.2019
Expense Manager
2Versa Relocations
12.2017 - 04.2018
Associate of Applied Science (AAS) - Justice Studies: Paralegal
Everest College