Aisha Ellis
Carrollton,TX
Summary
Project Accounting and Project Controls professional with 10+ years of experience supporting project-based organizations within architecture, engineering, consulting, and professional services environments. Experienced in project financial management, forecasting support, WIP analysis, revenue recognition, billing operations, and cross-functional collaboration with Project Managers, Project Controls, and Finance teams throughout the full project lifecycle.
Overview
8
8
years of professional experience
Work History
Project Accountant
HFW Companies / KFM Location
04.2024 - Current
- Manage project accounting and financial operations for active engineering and infrastructure projects, including billing, WIP, unbilled revenue, revenue recognition, and contract compliance.
- Partner closely with Project Managers and Project Controls teams to support forecasting activities, project financial analysis, and overall project performance visibility.
- Participate in Project Performance Review (PPR) meetings to review project financial health, labor utilization, revenue forecasting, project variances, write-downs, and ETC/EAC projections.
- Analyze project financial data to identify billing discrepancies, over billings, unbilled costs, labor variances, and revenue impacts, escalating issues and recommendations as needed.
- Support project cleanup initiatives, including labor transfers, historical cost corrections, write-off research, and reconciliation efforts across projects and phases.
- Assist with revenue recognition processes and WIP management to ensure alignment between project financials, contract terms, and operational performance.
- Collaborate cross-functionally with Finance, Project Controls, PMs, and Operations teams to improve reporting accuracy, forecasting consistency, and project financial tracking.
- Maintain accurate project setup and financial records within Unanet A/E and support internal reporting, audits, and financial documentation requests.
- Support projects throughout the full project lifecycle, from project setup and contract review through billing, forecasting, reconciliation, and project close-out.
Project Billing Accountant
Perkins Eastman
06.2023 - 04.2024
- Generated, reviewed, and submitted client invoices across multiple projects, ensuring compliance with executed contracts and billing schedules.
- Led project setup and maintenance within Deltek, validating billing terms, rates, phases, and client requirements.
- Reviewed bids, proposals, and contracts to confirm billing structure, legal entities, and client-specific invoicing requirements.
- Conducted monthly project reviews with project managers to reconcile billing status, WIP, and outstanding balances.
- Participated in collections meetings, supporting accounts receivable by resolving billing questions and client disputes.
- Assisted with project close-out activities, including final invoicing and documentation.
Client Invoicing Specialist
Altair Global Relocation
02.2020 - 06.2023
- Audited and processed client invoices and expense reports, ensuring compliance with internal policies and client agreements.
- Reconciled ledger balance and audit reports, identifying and resolving discrepancies.
- Utilized SQL and ERP reporting tools to extract billing and financial data for analysis and reporting.
- Maintained accurate billing records to support audit readiness and financial integrity.
Billing Project Coordinator
Ervin Cable & Construction (Aston Carter)
02.2019 - 08.2019
- Coordinated billing activities across project teams, ensuring timely and accurate invoice preparation.
- Supported project managers and field teams with billing documentation and financial tracking.
- Collaborated with engineering teams to validate project documentation impacting billing accuracy.
Billing & Accounts Receivable Specialist
DAATS Companies
05.2018 - 01.2019
- Managed full-cycle billing and accounts receivable processes, including invoicing, payment application, and issue resolution.
- Proactively addressed outstanding balances while maintaining strong customer relationships.
- Collaborated with internal teams to resolve billing discrepancies and improve workflows.
Expense Manager
Versa Relocations
12.2017 - 04.2018
- Managed expense reporting processes and ensured adherence to company policies.
- Supported leadership with expense reporting and documentation.
Education
Associate of Applied Science (AAS) - Justice Studies: Paralegal
Everest College
City of Industry, CASkills
Project Accounting & Billing Administration
Project Controls & Financial Reporting
Forecasting & ETC/EAC Support
Revenue Recognition & WIP Analysis
Project Performance Review (PPR) Support
Contract Review & Billing Compliance
Project Setup & ERP Maintenance
Labor Transfers & Project Cleanup Initiatives
Revenue Tracking & Financial Analysis
Unbilled, Over billing & Variance Analysis
Invoice Review & Client Submittals
Project Lifecycle Financial Support
PM, Finance & Cross-Functional Collaboration
Audit Support & Documentation Management
Project Close-Out & Financial Reconciliation
Affiliations
- Organizer – BOLD (Altair Global)
- Organizers & Leaders for Diversity
Timeline
Project Accountant
HFW Companies / KFM Location
04.2024 - Current
Project Billing Accountant
Perkins Eastman
06.2023 - 04.2024
Client Invoicing Specialist
Altair Global Relocation
02.2020 - 06.2023
Billing Project Coordinator
Ervin Cable & Construction (Aston Carter)
02.2019 - 08.2019
Billing & Accounts Receivable Specialist
DAATS Companies
05.2018 - 01.2019
Expense Manager
Versa Relocations
12.2017 - 04.2018
Associate of Applied Science (AAS) - Justice Studies: Paralegal
Everest College