Marilyn Baker
Douglas,GA
Summary
Detailed-oriented executive assistant with a strong background in administrative support and office management. Proven ability to streamline processes and enhance departmental collaboration. Highly organized professional with proven track report of optimizing processes, coordinating events, and reducing operational costs. Skilled in calender management, communication, and data management. Known for reliability and adaptability, with swift capacity to learn and apply new skills.
Overview
15
15
years of professional experience
Work History
Executive Assistant/Accounts Payable Clerk
South Central Primary Care Center
01.2019 - 03.2024
- Coordinated executive schedules, ensuring efficient time management and prioritization of key meetings.
- Managed communication between departments to streamline information flow and enhance collaboration.
- Developed and maintained filing systems, improving document retrieval efficiency for senior leadership.
- Facilitated onboarding processes for new staff, providing training on organizational policies and procedures.
- Handled confidential and sensitive information with discretion and tact.
- Prepared invoices and reports for active contracts and grants.
- Documented employee compliance with training, continuing education, and work assessments.
- Organized outreach functions and activities.
- Maintained office supplies and PPE for corporate and clinics.
- Arranged new employee orientation/coordinated lunch for new hires.
- Documented and kept record of board meeting minutes.
- Coordinated board meetings with catered dinner for monthly meetings.
- Organized and coordinated office conferences and monthly meetings.
- Coordinated and executed all logistical aspects for the annual board Christmas party, including venue selection, catering services, and the procurement and presentation of entertainment and corporate gifts.
- Processed all accounts payable invoices and reconciled monthly vendor statements.
- Completed monthly bank reconciliations for cash accounts.
- Reconciling accounts prior to posting.
- Assist in coordination for audits with external auditors.
- Oversaw the verification and reconciliation of daily cash receipts across 15 clinical locations.
- Upheld the integrity of financial systems by enforcing compliance with internal protocols.
Accounts Payable Clerk
PCC Airfoils LLC
08.2018 - 06.2019
- Processed high volume of vendor invoices efficiently, ensuring timely payments and compliance with company policies.
- Reconciled accounts payable statements, identifying discrepancies and resolving issues promptly.
- Collaborated with cross-functional teams to streamline invoice processing procedures, enhancing overall efficiency.
- Monitored aging reports, prioritizing payments to optimize cash flow management and vendor relationships.
- Processed billing of freight bills.
- Provided comprehensive support for month-end closing activities, including the preparation of journal entries and the timely reconciliation of employee expense accounts and credit card statements, to consistently meet established division deadlines.
- Successfully managed inter-departmental conflict resolution related to invoice and delivery variances, ensuring timely vendor payments.
- Streamlined AP functions to facilitate rapid month-end closures and timely financial reporting.
- Maintained accounts payable filing system to ensure the expeditious retrieval of information, verification of monthly statements.
Accounts Receivable Clerk
Hector Turf
03.2009 - 06.2018
- Managed customer accounts and resolved discrepancies to ensure accurate invoicing
- Processed payments and maintained records of all transactions using accounting software
- Improved collections process by implementing follow-up procedures for overdue accounts
- Oversaw debt collection efforts for a portfolio of approximately 500 clients.
- Processed daily revenue, ensuring accurate and timely bank deposits.
- Distributed monthly statements, resolved invoice discrepancies with credits were necessary.
- Maintained customer files, assist with month end closing.
- Orchestrated end-of-year and new-year customs compliance and filing procedures, ensuring adherence to all regulatory requirements.
- Trained new staff on billing processes and company policies to enhance operational efficiency
- Prepared and mailed invoices to customers, processed payments, and documented account updates.
Education
Associate of Science - Business Administration
Axia College The University of Phoenix
Phoenix, AZ05-2009
Skills
- Executive support
- Administrative support
- Office management
- Strong problem solver
- Meticulous attention to detail
- Customer Service-oriented
Timeline
Executive Assistant/Accounts Payable Clerk
South Central Primary Care Center
01.2019 - 03.2024
Accounts Payable Clerk
PCC Airfoils LLC
08.2018 - 06.2019
Accounts Receivable Clerk
Hector Turf
03.2009 - 06.2018
Associate of Science - Business Administration
Axia College The University of Phoenix