ALANNA HEILAND
Colorado Springs,CO
Summary
Dynamic financial leader with extensive experience at HVAC Solutions, Inc., excelling in financial auditing and tax reporting. Proven track record in budget forecasting and cash flow management, driving efficiency and compliance. Strong analytical skills combined with effective communication foster collaboration and enhance project financial analysis.
Overview
16
16
years of professional experience
1
1
Certification
Work History
CFO
HVAC SOLUTIONS, INC.
01.2014 - Current
- Directed finance department activities to ensure compliance and accuracy
- Prepared year-end financial and insurance audits to support regulatory requirements
- Conducted monthly financial audits to ensure accuracy and compliance
Controller/HR Manager
HVAC SOLUTIONS, INC.
01.2014 - Current
- Monthly Bank Reconciliation for multiple commercial bank accounts
- Monthly General Ledger account reconciliation
- Managed bill pay schedule and approved invoices for construction projects to maintain timely cash flow
- Adjusted depreciation & amortization schedules for company assets monthly to ensure accurate financial reporting
- Monthly audit to company credit card accounts
- Submitting weekly payroll including tracking vacation time, and certified government project payrolls
- Submitting scheduled borrowing base certificates for commercial bank loans
- Created new General Ledger accounts (LL/CA/CS/FA/OA/CL/EQ/IN)
- Review of the company balance sheet/income statement with appropriate parties
- End of year CPA audit review and submission
- Executed notarial acts for legal documents in Colorado.
Accounts Payable Administrator
HVAC SOLUTIONS, INC.
01.2014 - Current
- Posted vendor invoices to GL, ensuring accurate expense tracking
- Entered and processed bulk POs for commercial department, facilitating timely procurement
- Input Commercial projects into Ventus
- Monthly Use/Sales tax returns
- Manage Subcontractor contracts
- Matched remittance receipts to paid invoices, verifying payment accuracy
- Monthly commercial AIA billing
- Processed ST-16 forms for tax compliance
- Liability/Worker's Comp/subcontractor insurance files
- Monthly closing-Project reviews/WIP/AP
Accounts Receivables/Service Coordinator
HVAC SOLUTIONS, INC.
01.2014 - Current
- Service department billing
- End of month reports to close Accounts Receivable
- Training new Accounts Receivables position
- Created purchase orders for service technicians to streamline service operations
- Established 'Location 4' for purchase order receiving to enhance warehouse inventory management
- Project billing for Residential Department
- Processed bank deposits and recorded transactions in General Ledger accounts
- Input new project and budgets for Service and Residential Department
- Ensured preferred customers were up to date in system, care of annual renewals
- Implemented annual refrigerant log process for service department
- Answered company phone line
Server, Bartender
RED ROBIN GOURMET BURGERS
01.2010 - 12.2017
- Mixed and served beverages to create a welcoming atmosphere for patrons
- Provided attentive table service to enhance customer dining experience
- Coordinated food orders to ensure timely delivery
- Welcomed guests at restaurant entrance
Co-Owner
JOHNNY'S AUTO DETAILING
01.2012 - 12.2013
- Managed accounting tasks using Quickbooks software
- Processed accounts receivable and payable transactions
- Administered payroll processing for employees
- Provided customer service to vendors and suppliers
- Performed detailing services to maintain vehicle appearance
Education
ACCOUNTING B.A. -
UCCS
Colorado Springs, CO05-2014
ASSOCIATES DEGREE - ACCOUNTING
PPSC
Colorado Springs, CO05-2011
CFMA EDUCATION ONLINE COURSES, NACP COURSES, ONLINE COURSES, ALLISON COURSES, REVIEW OF GENERAL LEDGER, RECORDING BUSINESS TRANSACTIONS IN ACCOUNTING, ACCOUTING THEORY, CUSTOMER SERVICE MANAGEMENT
Skills
- Financial risk management
- Budget forecasting
- Cash flow management
- Financial auditing
- Tax reporting
- GAAP compliance
- Project financial analysis
Certification
MEMBER AND PRESIDENT ON THE BOARD OF CONSTRUCTION FINANCIAL MANAGEMENT ASSOCIATION, 01/01/19
Affiliations
Construction Financial Management Association - Pikes Peak Chapter CFMA
Timeline
CFO
HVAC SOLUTIONS, INC.
01.2014 - Current
Controller/HR Manager
HVAC SOLUTIONS, INC.
01.2014 - Current
Accounts Payable Administrator
HVAC SOLUTIONS, INC.
01.2014 - Current
Accounts Receivables/Service Coordinator
HVAC SOLUTIONS, INC.
01.2014 - Current
Co-Owner
JOHNNY'S AUTO DETAILING
01.2012 - 12.2013
Server, Bartender
RED ROBIN GOURMET BURGERS
01.2010 - 12.2017
ACCOUNTING B.A. -
UCCS
ASSOCIATES DEGREE - ACCOUNTING
PPSC