Maila L. Alcaide
1801 E. Katella Avenue Apt. 2114, Anaheim,CA
Summary
Procurement Technician for the General Services Administration with 10 years of contracting knowledge and technical experience with robust background in supply chain management and vendor relations. Strong focus on team collaboration and adaptability to changing needs. Proven track record in optimizing procurement processes, negotiating contracts, and ensuring timely delivery of quality materials. Known for reliability and achieving results in fast-paced environments. Skilled in inventory management, cost analysis, and strategic sourcing.
Overview
15
15
years of professional experience
Work History
Procurement Technician, GS/08/06
General Services Administration
411 W. 4th Street, Ste 3030, Santa Ana, CA 92701
11.2015 - Current
- Responsible for cradle-to-grave procurement documentation, accurately creating, processing, and reconciling contract files, contractor performance reports, and financial records ensuring that technical descriptions and appropriate contract clauses are included.
- Collaborate with the Contracting Officers, Property Managers, and Project Managers in the acquisition process to establish completion dates for solicitations, bids, and projects such as repairs and alterations services, building supplies, landscaping, and custodial services.
- Prepare requests for quotation and requests for proposal, ensuring that technical descriptions and appropriate contract clauses were included, monitored contract performance to assure compliance with terms and conditions, and executed contract terminations.
- Diagnose, troubleshoot, and resolve issues involving the EASi contracting system in a timely manner that include following up with the Contracting Officer, Contracting Officer Representatives, and customers to ensure resolution and customer satisfaction through the preparation of task-specific training guides, group training sessions, and one-on-one support.
- Daily utilize the EASi system for purchase requests, solicitations, and awards such as task orders, BPA calls, and purchase orders, the Federal Procurement Data System (FPDS) and correct validation errors, the System for Award Management (SAM) to verify contractor eligibility, RWA Entry Tracking Application (RETA), and the financial system Pegasys to verify commitments and obligations.
- Review financial records for accuracy, input procurement data and EASi/FPDS codes, and conduct data searches for records and reports through the use of the Financial Management Information Systems (FMIS) Pegasys Payment and Invoice Search.
- Monitor contract performance to assure compliance with terms and conditions, and executed contract modifications or terminations when necessary.
Secretary
Wilson 5 Service Company, Inc.
Santa Ana, CA, USA
12.2012 - 11.2015
- Maintained invoices to include processing and payment of reimbursable work authorizations and miscellaneous orders.
- Purchased supply items, such as, office supplies, equipment and repair and alterations services.
- Established office work procedures and schedules to ensure the company format policies are followed.
- Retrieved and compiled information from multiple sources for reports.
- Prepared and distributed internal and external communications, ensuring clarity and professionalism.
Administrative Secretary
Meridian Management Corporation
Santa Ana, CA, United States
05.2011 - 06.2012
- Performed necessary clerical, administrative and general office services for Chief Engineer and Project Manager at 3 corporate facilities.
- Compiled lists of proposals from vendors for re-billable work orders. Ensured all items were executed within the contractual agreement including scope of work, delivery date, and billing.
- Responsible for fingerprinting procedures for HSPD-12 clearances.
- Administered building and parking permits with valid authorization from GSA manager.
- Managed payroll for all assigned employees.
Education
No Degree - Business Administration
Saddleback College
28000 Marguerite Pkwy, Mission Viejo, CA 9269206-2029
Diploma -
Apple Valley High School
11837 Navajo Road, Apple Valley, CA06-2009
Skills
- Knowledge and understanding of contracting authority, responsibility, and principles of the Federal Acquisition Regulation, contractor responsibility standards, and acquisition definitions and applicability
- Ability to independently resolve complex issues resulting in the completion of an acquisition
- Skill in interpersonal relations and in written and oral communications
- Ability to identify problem areas, conduct studies, analyze findings, and make recommendations on substantive operating programs
- Experience and skill in the use of a computer including MS Word, Excel, Google platforms, spreadsheets, and databases
Timeline
Procurement Technician, GS/08/06
General Services Administration
11.2015 - Current
Secretary
Wilson 5 Service Company, Inc.
12.2012 - 11.2015
Administrative Secretary
Meridian Management Corporation
05.2011 - 06.2012
No Degree - Business Administration
Saddleback College
Diploma -
Apple Valley High School