Aleisha Zikowitz
Gainesville
Summary
Seasoned Corporate Operations Coordinator and Program Liaison with over two decades of experience supporting government contracts in highly classified environments. Expertise in HR operations, recruitment lifecycle management, and comprehensive administrative support drives operational excellence and enhances client satisfaction. Strong organizational and time-management skills, combined with a focus on team collaboration and adaptability to evolving needs, ensure a results-driven approach. Proficient in process optimization, inventory management, and effective communication, ensuring seamless daily operations while consistently supporting team goals.
Overview
22
22
years of professional experience
Work History
Corporate Operations Assistant
Vintun LLC
Stafford, VA
09.2024 - Current
- Ensures daily operation of the corporate office runs smoothly and efficiently.
- Oversee aspects of onboarding and new hire processes.
- Assist HR with recruiting, candidate management and job postings.
- Facilitates and assists with candidate interviews, prepares feedback for submittals.
- Asides in the final decision making in hiring, vendor decisions and various projects.
- Research and catalogs requests from leadership.
- Orders company gifts, anniversary gifts and monthly awards for personnel.
- Responsible for timekeeping and charge code approvals.
- Assist with Business Development Efforts to support acquisition efforts.
- Develops and maintais filing systems to ensure accurate documentation and easy retrieval of information.
- Prepares and creates SOPs and corporate office documents.
- Proofreads Proposal and Office documents.
- Attends leadership L10 meetings on a weekly and monthly basis.
- Is responsible for stocking pantries and supply management.
- Liaison between personnel and task managers, IT personnel and HR.
- Prepares and distributes IT equipment for personnel, both existing and new hires.
- Serves as Onboarding and offboarding coordinator.
- Assists Corporate Operations Director with receipts and financial management of company’s President’s needs.
- Supports the President and Corporate Operations director in day-to-day needs and requests.
- Ad-hoc assignments as requested.
- Prepares and presents Vendor packages for further evaluations from leadership.
- Streamlined daily operations by coordinating schedules and prioritizing tasks for optimal efficiency.
- Assisted in project management by tracking deadlines and providing support to team members as needed.
- Collaborated with cross-functional teams to improve communication and enhance overall workflow processes.
- Trained new employees on operational procedures, fostering a culture of teamwork and support.
- Implemented process improvements that reduced turnaround times for client requests, enhancing satisfaction levels.
- Managed inventory tracking systems, ensuring timely replenishment and minimizing discrepancies in stock levels.
- Conducted regular audits of operational processes to identify areas for improvement and maintain compliance standards.
- Solved problems timely and effectively, ensuring customer satisfaction.
- Supported daily operations by organizing office spaces for maximum functionality and ease of use.
- Provided administrative support with accurate document preparation and data entry.
- Collaborated with other departments to foster smooth operation of daily processes.
- Contributed to development of operational procedures to improve efficiency and accuracy.
- Prepared and delivered operational performance reports to inform management.
- Assisted operations manager with planning of routine operations and special projects.
- Managed day-to-day department operations with effective workflow coordination.
Executive Assistant / Security and Office Manager
GDIT
Falls Church, VA
12.2020 - 09.2024
- Was responsible for all aspects of calendar management, including scheduling and reserving rooms for conference and weekly meetings.
- Managed the handling of classified information with proper care and attention.
- Acted as offices onboarding specialist, assisting new hires from start to day one in office, including proper handling of security documents, badging and building access.
- Ensured new hires have access to processes, procedures, contract information and accounts.
- Attended daily meetings to discuss hot action items and tasks that need to be completed and ensure that all individuals complete tasks on a timely matter.
- Attended weekly administrative meetings to discuss hiring matters, calendar reviews, travel inquiries.
- Assisted with technical editing documents, memos, and reports.
- Served point of contact for Director’s travel needs. Including preparing travel arrangements.
- Created binders and event documents for travel and outside area meetings and conferences.
- Ran and supported meetings for organization, including dial in and set up arrangements.
- Processed visit authorized requests and CAC paperwork processed via JSP/DISA.
- Served as Acting Security Representative (ASR) for division.
- Served as Security Liaison between security office and personnel.
- Provided clearance guidance and verification to new hires.
- Created SOP and How to Guides.
- Handled daily tasking organization tasks and monitors process ensuring they are met to completion.
- Logged, tracked and prepared travel request for government director according to task order requirements.
- Prepared Monthly Status Reports (MSRs)
- Coordinated executive schedules and managed calendar appointments to optimize time management.
- Streamlined communication between departments to enhance workflow efficiency and information sharing.
Business Process Analyst
GDIT
Arlington, VA
04.2020 - 12.2020
- As a member of the Executive Secretariat team, acted as liaison between government division and government contractor.
- Created and maintained tracking systems for taskers.
- Reviewed and edit DHS documents to ensure proper grammar and overall cleanliness of document before sending it off to upper management.
- Performed a variety of administrative and analytical tasks in support of a contract program.
- First point of contact between Chief of Staff and subdivisions.
Program Operations Coordinator & HR Specialist
CACI
Washington, DC
03.2019 - 04.2020
- Contract Administration Support managing Common Access Card (CAC) processed for over 150 program support contractors for PEO Carriers.
- Monitored routing and completeness of over 200 Non-Disclosure Agreements (NDA), ensuring CAC applications are correctly filed, documented, and processed by Trusted Agents within the agency.
- Identified specific needs and implement a process for improvement in CAC application, verifications, n, which improved the accuracy of the overall process and reduced the burden placed on clients.
- Facility Coordinator for the Navy SETA Operations Manager.
- Managed facility space utilization to include personnel seat assignments and coordination with government counterpart.
- Ensured completion of any contractual facility requirements regarding workspace.
- Document and tracked the real estate allocation of workspaces to maximize cost-effective space utilization.
- Day-One Coordinator for contract, ensures new hire are prepared including preliminary phone calls, welcome packets, citizenship verifications. Ensuring a smooth transition from potential hire to new employee.
- Prepared and maintain Staffing Matrices, Open Req Reports and monitored staffing needs with Hiring Managers and Talent Acquisition Teams.
- Attended staffing meetings on a weekly basis between Hiring Managers/Task Leads and Program Management.
- Onboarding Specialist.
- Managed employee off boarding according to government and CACI guidelines.
- Record Management of incoming and outgoing of all personnel on contract which included subcontractors and interns.
- Meeting Coordination Liaison
- Created documents and prepare standard operating processes (SOPs)
- Program Office Manager to ensure smooth operation within the organization.
Executive Assistant
GDIT
Rosslyn, VA
01.2019 - 03.2019
- Supported Deputy Assistant Secretary (DAS) in day-to-day operations as personal assistant.
- Calendar management, including scheduling and reserving rooms for conference and weekly meetings.
- Managed the handling of classified information with proper care and attention.
- Worked with the Special Assistant to DAS to ensure smooth front office operations.
- Created and maintained filing cabinet and ensured all files were up to date and organized.
- Maintained DAS’s travel arrangements.
- Attended meetings and ensured all proper material was distributed.
- Created a sub-contractor listing for a more efficient tracking system.
- Staffing Assistant.
Program Liaison and HR assistant
GDIT
Arlington, VA
04.2018 - 01.2019
- Supported 2 DHS Chief Administrative Officers and 2 Deputy Officers.
Executive Assistant/HR Specialist
CSRA
Arlington, VA
06.2017 - 04.2018
- Served as HR liaison during interviews to promote company objectives.
- Aided in the employee offer process and onboarding to direct hires and subcontractors.
- Acted as liaison between the Employee Relations department and employees.
- Acted as backup for Resource Manager.
- Tracked key dates and deadlines and maintain specific personnel lists.
- Entered numerical data into databases in a timely and accurate manner.
- Ensured proper procedures and paperwork is processed in a swift and efficient matter.
- Worked within SalesForce and Workday to create work authorization orders and time entry management.
- Verified sub weekly time entries, LCAT discrepancies and aide in the correction process.
Administrative Assistant
CSRA
Washington, DC
01.2008 - 06.2017
Human Resources Assistant
CSC
Chantilly, VA
01.2004 - 01.2008
Education
Bachelor’s of Individualized Studies - Human Resources Communications
George Mason University
Fairfax, VA01.2015
Skills
- Microsoft Office
- Travel Management- DTS
- Samgov experience
- Recruting systems-ZipRecruiter, ATS
- Onboarding, Offboarding and intake processes
- Time Management
- Records Management
- Event Planning
- HR Database systems
- Administrative and HR Support
- Supply Management
- Calendar Management
- Tasker and Tracking Management
- Security Liaison
- Facilities Management
- Technical Writing
- Customer support
Timeline
Corporate Operations Assistant
Vintun LLC
09.2024 - Current
Executive Assistant / Security and Office Manager
GDIT
12.2020 - 09.2024
Business Process Analyst
GDIT
04.2020 - 12.2020
Program Operations Coordinator & HR Specialist
CACI
03.2019 - 04.2020
Executive Assistant
GDIT
01.2019 - 03.2019
Program Liaison and HR assistant
GDIT
04.2018 - 01.2019
Executive Assistant/HR Specialist
CSRA
06.2017 - 04.2018
Administrative Assistant
CSRA
01.2008 - 06.2017
Human Resources Assistant
CSC
01.2004 - 01.2008
Bachelor’s of Individualized Studies - Human Resources Communications
George Mason University
Awards and Recognitions
Vintun Value Winner-July 2025, Security Eagle Eye Winner-January 2013
Clearance and Suitability
TS/SCI
TS/SCI Clearance
TS/SCI from the DoD valid through 9/2027