Alejandra Baiseri
Whitesboro,TX
Summary
Detail-oriented Legal Assistant with over 5 years of experience in case file management, legal drafting, and court document filing. Specializes in managing calendars, scheduling court dates, and preparing legal correspondence. Delivers organized support to attorneys, ensuring confidentiality and effective client communication. Strong multitasker capable of managing high-volume caseloads while meeting deadlines and providing thorough research and document preparation.
Overview
1
1
Language
34
34
years of professional experience
Work History
Legal Assistant
Rafael Lopez Buffete
San Jose Costa Rica, San Jose Costa Rica
05.2019 - 03.2024
- Supported attorneys with case files, pleadings, and hearing preparation at Rafa el Lopez Buffete.
- Drafted correspondence, legal notices, and client letters for Rafa el Lopez Buffete matters.
- Managed confidential records and organized document filing for Rafael Lopez Buffete, ensuring compliance and easy access.
- Scheduled client appointments, court dates, and attorney calendars for Rafa el Lopez Buffete.
- Communicated with clients, courts, and vendors for Rafa el Lopez Buffete case coordination.
- Supported attorneys by managing calendars, scheduling client appointments, organizing legal files, preparing written communications, and filing documents.
- Filed clients' legal documents in relevant courts for processing.
Secretary VIce Ministry of Agriculture
Agriculture Minister of Costa Rica
Sabana , San Jose Costa Rica
02.2000 - 11.2001
- Managed ministerial correspondence for Agriculture Ministry of Costa Rica
- Scheduled meetings and coordinated ministerial calendar for minister's office
- Drafted letters, memos, and official documents for agriculture leadership
- Screened calls and routed inquiries through ministerial office
- Organized confidential files and records for Agriculture Ministry of Costa Rica
- Prepared meeting agendas and briefing materials for ministerial sessions
- Supported protocol and communication with government offices and stakeholders
- Managed incoming phone calls, provided information to callers and transferred calls.
- Maintained filing systems for confidential documents; organized files for easy retrieval of information when requested.
- Answered telephone calls to give information to callers, take messages or transfer calls to appropriate individuals.
- Coordinated communications, taking calls, responding to emails and interfacing with clients.
- Prepared documents such as memos, letters, reports, spreadsheets and presentations using Microsoft Office applications.
- Organized and categorized mail to ensure timely delivery to staff. and distributed it to appropriate personnel or departments within the organization.
- Created agendas and took minutes during meetings; distributed notes in a timely manner afterwards.
- Produced and distributed memos, newsletters, and other forms of communication.
- Kept office equipment functional and supplies well-stocked to promote efficient operations.
Secretary Manager
Animal Health Ministerium of Agriculture
Barreal Heredia , Heredia Costa Rica
01.1996 - 12.1999
- Managed ministerial correspondence, memos, and official records for Agriculture department.
- Scheduled meetings, briefings, and travel for senior Agriculture leadership.
- Coordinated office workflows across Agriculture units and administrative staff.
- Drafted reports, letters, and notices for internal Agriculture operations.
- Maintained confidential files, registries, and document control systems.
- Maintained a high level of confidentiality in all areas of work.
- Handled confidential information with discretion and tactfulness.
- Ensured timely responses to emails to facilitate effective communication. sent to the company email address; responded to inquiries in a timely manner.
- Handled incoming calls to ensure effective communication and customer service., directed calls, and took messages.
- Coordinated travel arrangements for staff members; booked flights, hotels and rental cars.
- Organized meetings and conferences, prepared agendas and took minutes of proceedings.
- Provided support to executive team by managing calendars, scheduling appointments and organizing events.
- Managed office operations and procedures, including recordkeeping systems, filing systems, supply requisition, mail distribution and other administrative services.
- Performed general office duties such as photocopying, faxing, scanning.
- Ordered supplies for the office; monitored inventory levels to ensure adequate stock is available at all times.
- Prepared agendas, minutes, and follow-up actions for ministry meetings.
Secretary's Assistant
National Register of Costa Rica
Curridabat, San Jose Costa Rica
01.1990 - 12.1995
- Coordinated meeting room schedules, office supply inventory, and equipment requests to ensure operational readiness.
- Assisted staff with clerical tasks and administrative requests to support efficient workflow.
- Sorted files, records, and confidential documents for department use.
- Answered incoming phone calls and routed messages to correct staff.
- Answered telephone calls to give information to callers, take messages or transfer calls to appropriate individuals.
- Resolved customer issues promptly to enhance satisfaction and encourage retention.
Education
Secretary - Secretary
American Bussines Academy
San Jose Costa Rica08-1986
High School Diploma -
Liceo De San Migue
San Jose Costa Rica12-1978
Skills
- Legal drafting
- Case file management
- Document control
- Document filing
- Client intake coordination
- Calendar management
- Calendar coordination
- Client communication
- Professional communication
- Letter writing
- Discretion management
- Attention to detail
Languages
Spanish
Professional
Timeline
Legal Assistant
Rafael Lopez Buffete
05.2019 - 03.2024
Secretary VIce Ministry of Agriculture
Agriculture Minister of Costa Rica
02.2000 - 11.2001
Secretary Manager
Animal Health Ministerium of Agriculture
01.1996 - 12.1999
Secretary's Assistant
National Register of Costa Rica
01.1990 - 12.1995
Secretary - Secretary
American Bussines Academy
High School Diploma -
Liceo De San Migue