ALEJANDRA ZEPEDA
Fresno,CA
Summary
Experienced legal professional supporting attorneys and legal teams through efficient administrative and case management support. Skilled in maintaining case files, coordinating schedules and adhering to deadlines. Adaptable and dependable in fast-paced environments with a strong commitment to accuracy and confidentiality.
Overview
19
19
years of professional experience
1
1
Certification
Work History
Legal Assistant
Chapman Law, P.C.
09.2024 - Current
- Supported attorneys across several practice areas.
- Prepared and proofread legal documents and correspondence.
- Finalized documents for filing including adding TOCs and TOAs.
- Managed multiple attorney calendars and active case files using Clio Manage and Outlook.
- Researched local rules and handle court filings in State, Federal and Appeals courts.
- Assist in discovery processes and related tasks.
- Facilitated communication between clients and attorneys, ensuring prompt responses to inquiries.
- Managed multiple high-priority tasks simultaneously, meeting all deadlines while maintaining a high level of accuracy.
- Scheduled appointments and remote court appearances.
- Trained new staff members on office procedures and best practices.
- Prepared and processed invoices for attorney billing.
Legal Secretary
California Department of Transportation (Caltrans)
03.2024 - 09.2024
- Supported attorneys in tort and employment law cases.
- Managed legal calendars and case files in LCM.
- E-filed legal documents, processed vendor invoices, and scheduled depositions.
- Drafted pleadings, coordinated court appearances, and maintained case documentation.
Legal Secretary
McCormick Barstow LLP
07.2021 - 02.2024
- Supported litigation attorneys with high-volume caseloads.
- Run conflicts and open matters per firm procedures.
- Maintained calendars via Outlook and Compulaw.
- Utilized BigHand for transcription and iManage for document management.
- Organized and maintained an efficient electronic filing system for easy access to critical documents and data.
- Coordinated meetings, depositions, conferences, and travel arrangements for attorneys, ensuring seamless scheduling across the firm.
- Supported attorneys during trials by efficiently coordinating exhibits, witness interviews, and other essential tasks.
- Enhanced attorney productivity with proficient management of case files and schedules.
- Ensured compliance with court rules by staying up-to-date on changing regulations related to filings and other requirements.
- Processed reimbursements and vendor bills.
Legal Secretary/Office Administrator
E. Marshall Hodgkins, Attorney at Law
06.2006 - 07.2021
- Full administrative support in criminal and employment administrative proceedings.
- Maintained calendar, handled billing, payroll, and bookkeeping
- Drafted, proofread, and filed pleadings in multiple jurisdictions.
- Managed trust accounts and coordinated with courts, clients, and vendors.
Education
Paralegal Certificate -
Fresno City Community College
Fresno, CA12-2025
AA Liberal Arts Degree - undefined
Fresno City Community College
Fresno, CA05.2006
Skills
- Skilled in managing e-filing processes across various court levels
- Skilled in creating and finalizing TOCs and TOAs with Word integration
- Document management expertise with iManage and Clio Manage
- Strong adherence to legal deadlines
- Prioritizing tasks to meet attorneys needs
- High accuracy in transcription and digital dictation using BigHand
- Effective in communicating with attorneys, legal teams, vendors, courts and administrative departments
- Fluent in English and Spanish
Certification
- Business and Technology-Legal Secretary Certificate
Timeline
Legal Assistant
Chapman Law, P.C.
09.2024 - Current
Legal Secretary
California Department of Transportation (Caltrans)
03.2024 - 09.2024
Legal Secretary
McCormick Barstow LLP
07.2021 - 02.2024
Legal Secretary/Office Administrator
E. Marshall Hodgkins, Attorney at Law
06.2006 - 07.2021
AA Liberal Arts Degree - undefined
Fresno City Community College
Paralegal Certificate -
Fresno City Community College
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