Alesia Pruitt

Additional responsibilities performed in addition to Coordinator II duties:

• Serve as a resource for existing team members and recent hires
• Lead study team meetings to discuss project progress, review protocol updates, and plan for future study need and coverage
• Created content for professional growth and development staff meetings

Additional responsibilities performed in addition to Coordinator I duties:

• Entered orders and scheduled patients/participants for procedures, laboratory and diagnostic testing, and other research activities in accordance with the protocol
• Maintained records for investigational drug product dispense/return and investigational device usage for accurate drug and device accountability
• Developed case report forms for data collection at our site when CRF was not provided by sponsor as needed
• Trained fellow research team members on study procedures and workflows for projects
• Placed orders in Epic for medications to be used and procedures to be conducted during studies
• Discussed our clinical trial workflow with other study sites as needed
• Reviewed and provided feedback on study database design for a multi-site study

Additional responsibilities performed in addition to Clinical Trials Associate II duties:

• Contributed to study start-up by performing activities such as conducting Site Initiation Visits, reviewing protocols, and designing recruitment strategies alongside involvement in the design of the study-specific RedCap databases
• Coordinated cross-departmental processes to successfully initiate and maintain the progress of assigned study trials
• Maintained and organized IRB and regulatory documents in the RedCap electronic records database
• Prepared and reconciled data and regulatory requests from sponsors for study closeout
• Maintained accurate up-to-date tracking logs for all aspects of clinical research activities including but not limited to adverse events, serious adverse events, concomitant medications, lab results
• Ensured availability and usage of study supplies and equipment
• Took vital signs and collected medical histories as part of study protocols

• Screened and recruited research subjects through various channels, such as Epic or ResearchMatch, adapting recruitment strategies to align with recruitment goals
• Utilized RedCap Participant Management Databases and Electronic Data Capture eCRFs to record data, and resolved system generated and monitor issued queries
• Coordinated communication and correspondence among research investigators, site monitors, IRB, and sponsors as necessary
• Requested, updated, and maintained IRB & regulatory documents
• Provided and generated data reports for continuing review submissions
• Ensured proper collection, storage and shipment of biological samples according to study protocols

• Assisted coordinators in recruiting and screening patients for research studies
• Prepared study packets for research coordinators/nurses before patient visits
• Entered data and resolved queries in RedCap and study database eCRFs
• Updated and maintained electronic regulatory documents
• Collected, processed, and packed/shipped biological specimens using dry ice
• Maintained and coordinated patient scheduling for studies and/or room reservations on the department calendar

• Managed scheduling and coordination of procedures for the practice
• Provided comprehensive explanations of procedures and pre-procedural instructions to patients. Addressed any inquiries or concerns related to upcoming appointments
• Notified patients of expected procedure costs aligned with their insurance policies
• Reviewed patient medical records to pair appropriate ICD-9/ICD-10 diagnoses with procedural CPT codes, facilitating the attainment of procedure and imaging authorizations from insurance providers
• Facilitated directed patient procedure referral coordination with outside physicians' offices

• Verified and obtained authorizations for echocardiograms, ensuring compliance with precertification requirements
• Acquired necessary referrals from primary care physicians for scheduled patient appointments

• Created essential guidelines and reference materials to streamline operations in the procedure prior-authorization department
• Reviewed patient medical records to match procedural CPT codes with corresponding ICD-9 codes for obtaining procedure authorizations from insurance providers
• Secured PCP referrals with valid/approved office visits and date ranges in advance of patient appointments
• Coordinated directed referral patient scheduling with outside physicians’ offices
• Managed appointment scheduling and communicated instructions for existing patients
• Assisted in medication authorizations on an as-needed basis.
• Assisted in resolving rejected claims, allowing the billing department to reprocess them for payment
• Effectively performed various additional duties like monitoring patient vitals, organizing faxed materials and efficiently handling a high volume multi-line phone system

• Assisted with the preparation and turnover of operating rooms between consecutive patient cases
• Ensured seamless transportation of patients between triage and surgery departments
• Assisted with updating staffing and rooming assignments for the OR Board under the guidance of Charge Nurse

• Provided bedside comfort to pediatric post-surgical patients
• Transported patients from recovery area to in-patient rooms or surgery discharge
• Aided in the arrangement and turnover of nurses' stations to meet specified post-surgical patient monitoring needs
• Managed unit phone system to ensure calls were accurately directed to appropriate clinical staff

• Performed data entry tasks to ensure record accuracy for a radiologic research study
• Processed and fulfilled imaging requests in a timely manner
• Successfully implemented efficient systems for managing IRB forms and accurately updating billing information

• Scanned and organized medical charts, including echoes, EKGs, and clinic notes
• Efficiently sorted and archived medical charts in preparation for storage
• Managed the printing and mailing of medical dictations and correspondences