Alexandra Adames

• Temp Position
• In charge of all the bank wires and bank transfers to pay all the vendors
• Resolve any issues with the vendor to make sure all the payments are made on time
• Switch/onboard vendors to ACH payments
• Track recurring payments(email reminder, checklist. etc) to ensure timely payment.
• Work with vendors to take advantage of early pay discount
• Delegate everyday task to a team
• Review cash flow forecasting to identify if the funds are available to cover the expenses
• Reconcile all vendors accounts
• Reduce costs in th Accounts Payable Department

• Manage and supervise financial operations including Accounts Receivable,Accounts Payable and orders/Invoicing.
• Interact daily with Controller and CFO on customer projects and provide reporting update on company projections.
• Manage accounting department's daily operations and reporting functions.
• Oversee customer projects with projects managers to ensure company projections & cash flow goal are being met.
• Played an instrumental role in the merge between the three companies( Leonel Electric, Telcom Engineering Group, & Highpoint Utilities) to transition and set accounting procedure and processes among newly established entity.(Tristrux)
• Review and approve weekly check runs based on project approved budgets and expenditures.
• Participate in weekly P & L reviews to ensure field operations are following budget guidelines for project related expenses and subcontractors use.
• Led a company wide effort to transition accounting software provider from QuickBooks to Sage 300 and then from Sage 300 to Intacct.
• Successfully secured new business through outstanding client contacts & quality of work on all projects.
• interact highly with key stakeholders to ensure successful delivery and close out of processes.
• Manage financial (A/P, A/R, Billing & Payroll); ensuring purchase order and invoicing accuracy and timely payment from vendors.
• Maintained weekly cash flow management and reporting activity

Payroll Specialist:

• Paycor Payroll System, Verified and submitted timekeeping information for accurate and efficient payroll processing.
• Managed payroll data entry and processing for 450 employees to comply with predetermined company guidelines.
• Generated paper checks for employees and printed stubs for associates who received direct deposits to complete payroll distribution.
• Reviewed time records for employees to verify accuracy of information.
• Maintained consistent knowledge of multi-state and local tax regulations.
• ADP Payroll System Produced payroll activities documentation and reports to meet corporate guidelines and promote transparency.
• Calculated payroll deductions and Calculate Prevailing wages hourly rate.
• Applied Underwrites-process Payroll for 150 employee.
• Checked payroll, vendor payments, commissions and other accounting disbursements for accuracy and compliance.
• Generated invoices upon receipt of billing information and tracked collection progress.
• Process Expense reports, Mileage travel, phone services reimbursement and any additional expenses.

• Completed physical inventory counts each month. Performed data entry and completed proper paperwork.
• Kept documentation and records accurate and up-to-date with latest data to prevent errors in processing or delivery.
• Recorded adjustments, pallet audits and tracked discrepancies.
• Managed inventory team to achieve optimal productivity and inventory control.
• Administered inventory network, controlled stockroom procedures and supervised warehouse administration exercises.
• Marked stock items with identification tags, stamps, electric marking tools or other labeling equipment.
• Verified contents of inventory loads against Bills of Lading.
• Communicate with International Vendors.