Summary
Overview
Work History
Skills
Timeline
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Alexandra Peppis

Fort Lauderdale,FL

Summary

Executive Legal Secretary

Executive Legal Secretary with over 25 years experience in insurance defense, Medical Malpractice, personal injury law. Type over 100 wpm; Transcription Module, Microsoft Word, Client Profiles, Outlook, Juris, Time Sheets, Time Matters. I have a professional attitude and exceptional interpersonal and communication skills; excellent professional client relations; exceptional transcription, writing, multi-tasking and organizational skills; attention to detail; hard worker; team player; take initiative, ability to work under pressure in high paced environment; extremely fast and meticulous timekeeping exceeding attorney's monthly goals (ability to capture time efficiently).

Overview

30
30
years of professional experience

Work History

Executive Legal Secretary

Billing, Cochran, Lyles, Mauro & Ramsey, PA
12.2018 - Current
  • Provided exceptional administrative and secretarial support to the main partner.
  • Efficiently managed the partner's complex calendar, scheduling meetings, court appearances, and deadlines.
  • Drafted, proofread, and edited legal documents and correspondence.
  • Acted as the primary point of contact between the main partner and clients, maintaining professional and courteous communication.
  • Managed incoming and outgoing correspondence, including phone calls and emails.
  • Supported the partner in trial preparation.
  • Adapted quickly to shifting priorities and demonstrated exceptional time management skills.
  • Contributed to the overall success and reputation of the law firm by providing dedicated support to the main partner.

Executive Legal Secretary to Managing Partner

Palmer & Barr, PC
08.2015 - Current
  • I work for the Managing Partner of a very busy insurance defense/personal injury law firm; responsible for a very busy workload with a high caseload in a fast paced environment
  • Open files from existing and new clients and perform conflict checks
  • Scan in all documents incoming/outgoing
  • Handle cases from pre-suit phase; post trial and pre-trial litigation
  • Propound and prepare initial discovery
  • Meet with clients to finalize discovery responses
  • Transcribe pleadings/correspondence, etc
  • Schedule depositions/hearings/mediations, etc
  • Take initiative and prepare necessary motions
  • Calendar events/reminders
  • Constant client contact via phone/email
  • Receipt and review incoming mail
  • Time and Billing.

Executive Legal Secretary to Managing Partner

McIntosh, Sawran & Cartaya, P.A.
02.1998 - 08.2015
  • I worked for the Managing Partner of a very busy Medical Malpractice/Insurance Defense law firm; responsible for a very busy workload with a high caseload in a fast paced environment
  • Open files from existing and new clients and perform conflict checks
  • Scan in all documents incoming/outgoing
  • Handle cases from pre-suit phase; post trial and pretrial litigation
  • Propound and prepare initial discovery
  • Transcribe pleadings/correspondence, etc
  • Schedule depositions/hearings/mediation/travel, etc
  • Calendar events/reminders
  • Constant client contact via phone/email
  • Receipt and review incoming mail
  • Time and Billing.

Legal Secretary to Associate Attorney

Heinrich, Gordon, et al.
10.1995 - 02.1998
  • I worked for an Associate Attorney and an extremely busy paralegal to a partner and handled very busy workload in an insurance defense law firm
  • Transcribed pleadings/correspondence
  • Propounded and prepared initial discovery
  • Scheduled depositions/hearings/mediations, etc
  • Calendared
  • Client contact
  • Time and Billing.

Legal Secretary to Associate Attorney

The Law Office of Patrick E. Farrell
09.1993 - 10.1995
  • In house counsel for GEICO Insurance Company
  • Post-trial and pre-trial litigation
  • Prepared and propounded initial discovery and subpoenas
  • Transcribed pleadings/correspondence
  • Office filing
  • Scheduled depositions/hearings/mediations, etc
  • Calendared
  • Client contact and Time and Billing.

Skills

  • Legal Document Preparation: Proficient in drafting, editing, and formatting legal documents, including complaints, pleadings, motions, and discovery requests
  • Case Management: Experienced in managing and organizing legal cases, maintaining case files, and monitoring deadlines and court appearances
  • Calendar Management: Efficiently handle complex scheduling, ensuring attorneys are well-prepared for court dates, depositions, and client meetings
  • Client Communication: Strong interpersonal and communication skills for dealing with clients, opposing counsel, and medical professionals with professionalism and discretion
  • Electronic Document Management: Proficiency in using document management systems and legal software for organizing and retrieving case-related documents
  • Court Procedures: Familiarity with court filing procedures, rules, and e-filing systems specific to medical malpractice cases
  • Multitasking: Exceptional ability to handle multiple tasks, prioritize work efficiently, and adapt to changing priorities in a fast-paced legal environment
  • Confidentiality: Commitment to maintaining the highest level of confidentiality and discretion when dealing with sensitive legal and medical information
  • Team Collaboration: Effective collaboration with attorneys, paralegals, and other staff members to support the legal team's overall success
  • Technology Proficiency: Familiarity with legal software, such as legal research tools, document management systems, and Microsoft Office Suite
  • Attention to Detail: Strong proofreading and editing skills to ensure legal documents are error-free and conform to formatting standards
  • Problem-Solving: Ability to identify and address issues proactively and find solutions to challenges that arise during case management
  • Time Management: Excellent time management skills to meet deadlines and maintain an organized workflow

Timeline

Executive Legal Secretary

Billing, Cochran, Lyles, Mauro & Ramsey, PA
12.2018 - Current

Executive Legal Secretary to Managing Partner

Palmer & Barr, PC
08.2015 - Current

Executive Legal Secretary to Managing Partner

McIntosh, Sawran & Cartaya, P.A.
02.1998 - 08.2015

Legal Secretary to Associate Attorney

Heinrich, Gordon, et al.
10.1995 - 02.1998

Legal Secretary to Associate Attorney

The Law Office of Patrick E. Farrell
09.1993 - 10.1995

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Alexandra Peppis