Alexandra Zisimos
Summary
Detailed oriented, proactive strategic C Suite Administrator/Manager with 20 years of experience leading executives and their teams with multi-tasking, project management, critical analysis, event planning, and communication.
Overview
21
21
years of professional experience
1
1
Certification
Work History
Executive Office Manager & Board Liaison
Richmond University Medical Center
03.2021 - Current
- Provide direct confidential leadership and strategic support to the President & CEO
- Manage complex Outlook calendar, monitor, and respond to all emails and correspondence on behalf of President & CEO
- Successfully implemented a new CEO Town Hall format and presentation which tripled attendance
- Implemented and Chair monthly Executive Assistant meetings and quarterly Administrative Assistant meetings to provide training, mentorship and networking
- Track projects with onsite architects and contractors for numerous transformation construction projects
- Follow up with action items across the organization with Facilities, Dietary, IT and Environmental Care
- Track organizational goals and individual goals for senior management and leadership
- Track departmental budget with finance
- Participate in the interview process, annual evaluations and termination with HR
- Liaison to 23 Board of Trustees as well as Chair Emeritus
- Successful transition from Diligent to OnBoard platform for an annual cost savings of $15k
- Create and distribute all agendas, presentations, minutes for monthly Board of Trustees meetings and collaborate with IT, Finance, Legal, HR and Marketing for quarterly standing committee meetings
- Maintain confidential records for all board members including but not limited to resumes, COI/Governance documentation, and personnel files
- Provide orientation and onboarding for new members
- Collaborate with CEO and Board Chair for annual Board of Trustees retreat
- Daily discharge rounds to ensure patient satisfaction
- Daily environmental rounds to ensure safety and compliance with City and State guidelines.
- Improved employee and client retention rates through active communication and problem-solving efforts.
- Kept track of employee performance, project budgets and deadlines.
- Researched and conducted data to prepare documents for review and presentation.
- Developed and maintained successful relationships with vendors, suppliers and contractors.
- Established workflow processes, monitored daily productivity, and implemented modifications to improve overall performance of personnel.
- Evaluated employee records and productivity and submitted evaluation reports.
Executive Administrator to Scientific Director & CEO
New York Genome Center
04.2018 - 12.2020
- In collaboration with the Chief of Staff support the office of the CEO & Scientific Director
- Collaborated with project manager to maintain working groups which focused on the core research areas of the genome centers; monthly meetings/lectures/guest speakers; prepares agendas, presentations and special events
- Maintained both personal / professional academic calendars for CEO by prioritizing meetings and events across several campuses
- Prepared all travel logistics for meetings and conferences for CEO and guests/speakers while tracking all expenses and submitting through Concur (domestic/international)
- Prepared and finalized all logistics for meetings/lectures (on and off site) including all materials and agendas
- In-depth research to prepare bios on individuals and companies in preparation for upcoming meetings
- Worked with HR with confidential scheduling for high level candidates
- Worked with VP of Development and Communications with her calendar, scheduling donor meetings and special projects
- Kept track of faculty grants using IT WORKS; annual department budget planning and monthly tracking
- In collaboration with the Chief of Staff runs a biweekly project review committee by keeping track of NYGC projects and goals, creating power point slides and driving agenda with action items
- Back up support for the Office of the COO & President.
- Managed key executive office staff and prioritized workloads.
- Planned both internal and external events and staff trainings.
Executive Assistant
NYU Langone-Brooklyn
10.2013 - 04.2018
- Served as primary liaison and provided executive level support to Chief Medical Officer and back up support to Executive Director of NYU Langone Hospital- Brooklyn
- Collaborated with events departments to ensure employee participation in all medical center events
- Heavy calendar management using Outlook across both campuses for CMO
- Coordinated all travel and transportation
- Coordinated board meetings, biweekly Service Chief meetings, medical staff sessions and Town Halls as needed which includes all power point presentations, audio/visual equipment and conference room booking
- Entered staff time using Kronos
- Interviewed/trained/counseled support staff and participated in annual performance reviews
- Updated internal employee code of conduct and conflict of interest policies yearly
- Submitted T&E, check requests and purchase orders using People Soft
- Supervised workflow of summer interns and department temps.
- Handled confidential and sensitive information with discretion and tact.
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
Executive Administrator
Office of the Brooklyn Borough President
01.2012 - 10.2013
- Managed administrative operations to support Borough President with the highest level of professionalism and confidentiality
- Event planning from inception to completion which included but not limited to bringing your child to work day, cultural celebrations, employee recognition and community building
- Created and maintained various databases
- Created high volume of daily correspondence to constituents, elected officials and the general public
- Maintained and edited confidential directory for Borough President
- Assisted scheduler with entering requests for appointments with Borough President in scheduling database
- Attended various functions on behalf of the Borough President to represent the office.
Executive Administrator | Office Manager
Euro Lloyd Travel, Inc.
01.2009 - 12.2011
- Managed all administrative functions to support Regional Manager, as well as 5 direct reports
- Managed heavy volume of phone calls, monitored and responded to emails and all correspondence
- Coordinated logistics for heavy international travel and board meetings, conference calls, and video conferencing for domestic and international participants and other events as needed
- Completed and submitted all the necessary forms required to obtain international VISAs
- Accompanied manager to client meetings for presentation support and recording of minutes
- Maintained personnel records such as new hires, attendance tracking, onboarding/separation of service
- Successfully created and implemented new hire orientation and employee attendance guidelines.
Executive Personal Assistant
New York State Supreme Court
05.2003 - 12.2008
- Managed the chambers and court room of Supreme Court Justice
- Transcribed and proof read dictation of various legal materials and other correspondence
- Verified legal citations, references and various legal research
- Maintained appointment calendar, arranged meetings and scheduled cases for conferences
- Entered case information on Court's case management system to ensure proper updates
- Organized and maintained legal research files, calendars, motions, and requests for transcripts, both in chambers and court room.
Education
M.A. Educational Studies -
Western Governors University
Salt Lake City, UT01.2010
B.S. General Studies -
Charter Oak State College
New Britain, CT01.2006
A.S. Business Administration & Management -
Berkeley College
New York City, NY01.1992
Skills
- Excellent Interpersonal Abilities
- Research Abilities
- Compliance
- Collaboration
- Office Management
- Scheduling
- Presentation Development
- Customer Service-Oriented
- Business Administration
- Workforce Management
- Verbal and Written Communication
Websites
Certification
Lean Six Sigma Yellow Belt, 2023,
Wagner College, Staten Island, NY
Technology Skills
- PeopleSoft
- Kronos
- Concur
- Photoshop
- Webex
- Zoom
- Go To
- Slack
- Diligent/Onboard
- Microsoft Office Suite
- Google Suite
- Mac
- PC
Languages
English
Native or Bilingual
Greek
Native or Bilingual
Timeline
Executive Office Manager & Board Liaison
Richmond University Medical Center
03.2021 - Current
Executive Administrator to Scientific Director & CEO
New York Genome Center
04.2018 - 12.2020
Executive Assistant
NYU Langone-Brooklyn
10.2013 - 04.2018
Executive Administrator
Office of the Brooklyn Borough President
01.2012 - 10.2013
Executive Administrator | Office Manager
Euro Lloyd Travel, Inc.
01.2009 - 12.2011
Executive Personal Assistant
New York State Supreme Court
05.2003 - 12.2008
M.A. Educational Studies -
Western Governors University
B.S. General Studies -
Charter Oak State College
A.S. Business Administration & Management -
Berkeley College
Lean Six Sigma Yellow Belt, 2023,
Wagner College, Staten Island, NY
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