Alexis Kolpak
Charlotte,NC
Summary
Strategic, forward-thinking event and project manager with over 15 years of proven succes in managing multiple high-impact, high-profile global events. Skilled in optimizing resource utilization through innovative strategies and effective problem-solving. Possesses strong communication and interpersonal abilities, facilitating the development and nurturing of positive professional relationships.
Overview
12
12
years of professional experience
Work History
EVENT AND PROJECT MANAGEMENT
Flutter Strategy
01.2021 - Current
- Manage cross-functional project teams to ensure successful delivery of project objectives.
- Leverage strategic event management expertise to provide consulting services for high-end event producers, focusing on logistics, guest experience, and comprehensive event execution.
- Develop project plans, schedules, budgets, and resource plans for multiple projects simultaneously
- Build and maintain strong relationships with clients, ensuring their vision and objectives are realized in every event.
- Conducted market research to identify trends and opportunities, informing event themes, marketing strategies, and promotional tactics.
- Identify and resolved project issues and risks in a timely manner.
SENIOR EVENTS PRODUCER
Easton Events
06.2023 - 07.2024
- Created innovative event concepts and themes that align with the organization's brand and objectives.
- Developed and managed event budgets, ensuring all events stay within financial constraints.
- Identify, negotiate, and manage relationships with vendors, ensuring quality services and products are delivered on time.
- Oversee all logistical aspects of events, including venue selection, transportation, catering, and accommodations.
- Ensure the seamless execution of events, from setup to teardown, managing all on-site activities and troubleshooting any issues that arise.
- Stay current with industry trends and innovations, incorporating new ideas and technologies to enhance future events.
SENIOR EVENTS PRODUCER
Easton Events
01.2020 - 11.2020
- Utilized custom-built event management tools to streamline communication and coordination across multiple teams and vendors.
- Managed event logistics, including venue selection, vendor negotiations, catering coordination, and on-site execution, ensuring all elements were flawlessly integrated.
- Implemented innovative safety protocols during the COVID-19 pandemic.
- Monitored and managed event budgets, achieving cost savings through strategic vendor negotiations and efficient resource allocation.
SENIOR EVENTS PRODUCER
Sacks Productions
11.2014 - 08.2019
- Developed and implement the overall event strategy and goals aligned with the clients objectives.
- Directed a cross-functional team of event professionals, fostering a collaborative and high-performance work environment.
- Developed and managed event budgets, in access of $3MM ensuring all events stay within financial constraints.
- Handled crisis management and troubleshooting during events, swiftly resolving any issues to maintain a positive guest experience.
- Lead and mentor the events team, providing guidance, support, and professional development opportunities.
- Develop and implement risk management plans to anticipate and mitigate potential issues during events.
- Ensure all events comply with relevant laws, regulations, and industry standards, including health and safety requirements.
EVENT PLANNER AND MARKETING STRATEGIST
Along Came Mary
01.2013 - 01.2014
- Orchestrated the planning and execution of high-profile events, including movie premieres, corporate engagements, and VIP parties, ensuring seamless delivery and exceptional guest experiences.
- Prepared responses for media interview questions on behalf of the company principal."
- Devised impactful and cutting-edge stylized social media branding across Facebook, Twitter, and the company website that increased engagement.
- Defined the roadmap for the integration of brand development, entailing research and material assembly for PR kits.
Education
BACHELOR OF ARTS -
The University of Dayton
Skills
- Project Development
- Full Life-Cycle Planning
- Leadership and Team Management
- Client Relationship Management
- Contract Negotiation
- MM Budget Creation and Management
- Optimization of Project Methodologies
- Corporate and Social Gifting
- Asana, Google Workspace, Microsoft Office, Cvent, proprietary software
Accomplishments
Lead planner for multiple $1MM+ national and international events earning coverage in Vogue.com and People magazine.
Planning team for high-profile events such as the Hollywood Walk of Fame, Grammy After Party, Academy Award Nominated Premieres, Revlon Run/Walk, The Golden Globes and diplomatic events.
Speechwriter for keynote addresses at global event conferences and contributing writer for top industry social media platforms and magazine interviews.
Projects
Lead planner for multiple $1MM+ national and international events earning coverage in Vogue.com and People magazine.
Planning team for high-profile events such as the Hollywood Walk of Fame, Grammy After Party, Academy Award Nominated Premieres, Revelon Run/Walk, The Golden Globes and diplomtaic events.
Speechwriter for keynote addresses at global event conferences and contributing writer for magazine interviews.
Timeline
SENIOR EVENTS PRODUCER
Easton Events
06.2023 - 07.2024
EVENT AND PROJECT MANAGEMENT
Flutter Strategy
01.2021 - Current
SENIOR EVENTS PRODUCER
Easton Events
01.2020 - 11.2020
SENIOR EVENTS PRODUCER
Sacks Productions
11.2014 - 08.2019
EVENT PLANNER AND MARKETING STRATEGIST
Along Came Mary
01.2013 - 01.2014
BACHELOR OF ARTS -
The University of Dayton