Overview
Work History
Education
Skills
Certification
Timeline
Generic

Ali Gray

Philadelphia

Overview

4
4
years of professional experience
1
1
Certification

Work History

Program Coordinator, Attendee Specialist

Meetings and Incentives Worldwide
03.2024 - Current
  • Manage and facilitate program management services including cvent management, onsite logistics, and event management
  • Support end-to-end execution of client incentive programs by building customized invoicing and reporting processes, while maintaining weekly coordination with clients and travel teams to ensure compliance with SOPs and program success
  • Provide and coordinate communications for groups of up to 200 attendees, partnering with team members to verify and cross check hotel bookings and logistical details
  • Specialize in coordinating room block logistics for large-scale events—including national sales meetings and pharmaceutical congresses—handling peak nights of 1,500 attendees and collaborating with housing bureaus across multiple hotels
  • Leverage expert-level proficiency in Cvent, ADP, Concur, Smartsheet, and Microsoft Office Suite—including Excel, OneNote, and SharePoint—on a daily basis
  • Drive completion of registration platforms, ensuring alignment with stakeholder goals, and manage attendee services including housing, on-site logistics, and room block oversight

Events and Project Manager

Corporate Traveler
10.2022 - 03.2024
  • Managed travel and event logistics for over 20 companies and 1,000+ clients, including executives, corporate groups, and VIPs.
  • Arranged end-to-end accommodations—flights, hotels, ground transportation—for CEOs, senior leadership, and employees
  • Served as primary point of contact for a diverse client portfolio, building strong one-on-one relationships across industries
  • Planned and executed full-scale events from concept through completion, including venue selection, vendor coordination, budgeting, and on-site management

Group Travel Advisor and Events Assistant

Apple Leisure Group
02.2021 - 10.2023
  • Collaborate with hotel partners and Destination Management Companies (DMCs) to organize group itineraries, events, and excursions worldwide
  • Arrange and confirm flight and hotel bookings for large-scale groups, ensuring accuracy, efficiency, and alignment with client needs
  • Maintain consistent communication with suppliers and clients to ensure seamless travel execution and resolve any travel-related issues
  • Partner with the Accounting department to generate client invoices and process supplier payments, utilizing platforms such as VAX and Salesforce

Education

Bachelor of Science - Tourism and Hospitality Management

Temple University
Philadelphia, PA
05.2020

Bachelor of Science - Tourism and Hospitality Management

Temple University Rome
07.2017

Skills

  • Proven ability to perform effectively under pressure and meet tight deadlines in fast-paced environments
  • Proven background collaborating with Biogen clients to deliver tailored solutions
  • Strong oral and written communication skills, with experience delivering clear, concise messages to diverse audiences
  • Excellent time-management and organizational abilities, capable of prioritizing tasks to maximize efficiency
  • Advanced expertise in Microsoft Office applications and Concur platform for travel and expense management

Certification

  • CVENT Certified
  • First Aid/ CPR Certification
  • Hospitality and Tourism Management Certification


Timeline

Program Coordinator, Attendee Specialist

Meetings and Incentives Worldwide
03.2024 - Current

Events and Project Manager

Corporate Traveler
10.2022 - 03.2024

Group Travel Advisor and Events Assistant

Apple Leisure Group
02.2021 - 10.2023

Bachelor of Science - Tourism and Hospitality Management

Temple University Rome

Bachelor of Science - Tourism and Hospitality Management

Temple University

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Ali Gray