Alison Stokes
The Vincit Group
Dalton,GA
1
Language
1
Certification
20
years of professional experience
Accountable, Communication, Concur, Workflow, Sage, Jobscope, X3 Sage, Excel, Office Management, Organizational and Time Management Skills, ADP, Receipts Data, DocuPhase, ScanDox
Work History
Travel and Expense Administrator
1 Year- As a Travel and Expense Administrator, I review employees expenses reports for accuracy to ensure employees are following the company policies, i also assist with corporate card administration, including issuing and managing American Express cards, monitoring card activity, and addressing card-related questions or issues. I also review travel-related expenses such as airfare, hotels, rental cars, meals, to ensure they are properly documented and coded. I also do Conducted orientation sessions for new employees to ensure smooth onboarding.. Prepared daily reports for jobscope and x3, facilitating timely uploads. I also help with Accounts payable doing invoicing on Docuphase workflow and Sage x3
- Oversaw expense report processing, ensuring policy compliance and accurate coding.
- Reconciled employee reimbursements with supporting receipts and account activity.
- Audited vendor invoices and expense submissions for documentation accuracy.
Payroll Specialist
2 Years 2 Months- Processed, recorded, and verified receipts, maintaining accurate spreadsheets, Calculated wages and time cards, inputting data into ADP payroll system, Managed new hire and termination paperwork, ensuring compliance with company policies
- Processed weekly payroll accurately, resolving discrepancies and ensuring timely employee pay.
- Maintained employee payroll records, including tax forms, direct deposit, and deduction changes.
- Performed calculations in overtime, vacation, and sick hours to provide accurate data to the payroll processing database.
Teacher
4 Years 3 Months- Supervised students in classroom, developed weekly lesson plans using computers, organized and labeled materials, and displayed student work appropriately, Attended staff meetings and served on committees., Welcomed children and parents in building and managed check-in process
- Planned age-appropriate lessons supporting early childhood development and classroom readiness.
- Instructed children using engaging activities aligned with preschool learning goals.
- Monitored student progress and adjusted instruction to support individual needs.
Restorative Nurse Assistant
4 Years 10 Months- Conducted therapy sessions and documented progress of therapy programs, identifying necessary adjustments for optimal patient outcomes, Provided direct care to patients on the floor, ensuring their comfort and addressing individual needs
- Assisted residents with restorative exercises, range-of-motion routines, and mobility support under nursing supervision.
- Monitored resident progress and reported changes in condition, tolerance, and participation to charge nurses.
- Supported restorative care plans through consistent documentation of daily activities and resident responses.
Office Assistant
1 Year 11 Months- Greet persons entering establishment, determine nature and purpose of visit, and direct or escort them to specific destinations.
- Operate telephone switchboard to answer, screen, or forward calls, providing information, taking messages, or scheduling appointments.
- Transmitted information or documents to customers using computer, mail, or facsimile.
- Performed administrative support tasks, including proofreading, transcribing handwritten information, and managing financial records like pay records, invoices, and balance sheets.
- Provide information about establishment, such as location of departments or offices, employees within the organization, or services provided.
- Process and prepare memos, correspondence, travel vouchers, or other documents.
- Resolved customer complaints effectively to enhance satisfaction and service quality.
- Receive payment and record receipts for services.
- Analyze data to determine answers to questions from customers or members of the public.
Assistant Teacher
8 Months- Supervise students in classrooms, halls, cafeterias, school yards, and gymnasiums, or on field trips.
- Enforce administration policies and rules governing students.
- Observed student performance and recorded data to assess progress and inform instructional strategies.
- Prepared lesson materials, bulletin board displays, and demonstrations to enhance learning experiences.
- Organized and supervised games and recreational activities to foster physical, mental, and social development.
- Organize and label materials and display students' work in a manner appropriate for their eye levels and perceptual skills.
- Use computers, audio-visual aids, and other equipment and materials to supplement presentations.
Education
High School Diploma
Skills
Accounts payable
Accounting and finance
Payroll processing
Expense analysis
Corporate travel
Accounts Receivable
Accounting experience
Administrative experience
Administrative experience within finance industry
Payroll management
Expense reporting
Google Sheets
Microsoft Word
Financial compliance
Microsoft Office
Google Workspace
Data entry
Filing
Invoice reconciliation
Time Management
Attention to detail
Administrative support
Customer service
Travel documentation
Policy adherence
Phone customer support
Live chat
Child development
Calendar management
Multi-line phone systems
Front desk
Expense monitoring
Childcare
Classroom experience
Childhood development
Accounts payable
CPR
Achieving HIPAA compliance
Maintaining patient confidentiality
Teamwork
Teamwork and collaboration
Management
Customer support management
Customer support management
Report preparation
Research
Expense reporting
Expense reports
Stakeholder communication
Journal entries
Payroll tax
Payroll direct deposit management
Paycheck issuance
Faxing
Scanning
Financial reporting
Climbing
Productivity software
Microsoft Powerpoint
Google Docs
Expense monitoring 2-4 years
Travel coordination
Math
Basic math
Invoice processing
Data analysis
Managing social media audiences
Documentation review
Reliability
Time management
Multitasking
Childcare
Childcare experience
Customer support
Medical office experience
Attention to detail
Computer operation
Google Docs
Accounts payable
Teamwork and collaboration
Invoice processing
Expense reporting
Organization skills
Time management
Multitasking
Reliability
Journal entries
Payroll direct deposit management
Word processing
Expense reports
Quickbooks
Certification
First Aid Certification, Driver's License, CPR Certification, Teaching Certification
Languages
English
Personal Information
- Title: Office Assistant
- Driving License: Driver's License
- Work Permit: Authorized to work in the US for any employer
Timeline
Travel and Expense Administrator
The Vincit Group
10.2025 - CurrentRead More
Payroll Specialist
American Plumbing Professionals
05.2023 - 07.2025Read More
Teacher
Precious Possessions Daycare and Preschool
10.2018 - 01.2023Read More
Restorative Nurse Assistant
QUINTON MEMORIAL HEALTH AND REHABILITATION
10.2013 - 08.2018Read More
Office Assistant
PARRISH TOWING AND RECOVERY
05.2008 - 04.2010Read More
Assistant Teacher
DAVID DAY CARE AND LEARNING CENTER
06.2006 - 02.2007Read More
South East High School
High School Diploma
Read More