ALISSA KASTNER
GeoEngineers, Inc.
Tacoma,WA
Work Preference
Desired Job Title
Executive Assistant
Work Type
Full Time
Location Preference
Hybrid
Location:
Tacoma, WA
Open to relocation:
Yes
Minimum Desired Compensation
$80000/yr
Important To Me
Work-life balanceCompany CultureHealthcare benefitsPaid time offTeam Building / Company RetreatsPaid sick leave401k matchCareer advancement
22
years of professional experience
Seasoned Executive Assistant with strong background in travel management, event coordination, and budget oversight. Recognized for attention to detail and ability to implement effective office procedures that improve workflow. Dedicated to fostering teamwork and providing high-level administrative support.
Work History
Office Manager
4 Years- Manage executive and team calendars to support clear scheduling and organization.
- Plan and support internal and external meetings, events, and celebrations to foster team collaboration and engagement.
- Coordinate travel arrangements for staff and executives to ensure timely attendance at meetings and events.
- Oversee office operations, manage supply orders and inventory to maintain a well-functioning workspace.
- Reconcile budgets and prepare expense reports to support financial management.
- Conduct quality assurance and quality control checks on client documents prior to distribution.
- Implement office procedures to enhance organizational effectiveness.
- Negotiate contracts with vendors, securing favorable terms and cost savings.
PET Coordinator
2 Years- Coordinated communication between referring offices, patients, and technologists to enhance service quality and care continuity.
- Processed insurance authorizations for exams, ensuring timely patient access to necessary scans.
- Collected and organized clinical information for upcoming appointments, facilitating efficient patient preparation.
- Scheduled patients for complex PET scan appointments and maintained accurate calendar records.
Administrative Assistant
8 Months- - Helped schedule patient visits and managed check-in and check-out tasks.
- - Helped coordinate physician schedules and updated patient charts to support smooth daily appointments.
- - Helped process referrals for specialists, diagnostic testing, and laboratory orders to support patient care.
- - Completed weekly bank deposits and maintained accurate financial records.
- - Exited the role to focus on family responsibilities during emergency.
Receptionist/Referral Coordinator
14 Years 9 Months- Coordinated communication between primary care providers and specialists to help simplify referral steps and improve patient experience.
- Tracked pending and scheduled referrals, followed up on open items, and helped close referral loops for continuity of care.
- Verified insurance benefits and obtained prior authorizations for orthopedic procedures and specialist visits; supporting timely access to care.
- Kept referral records accurate and confidential in compliance with HIPAA requirements.
- Used electronic medical records (EMR) systems to record, monitor, and update referral status.
Education
Medical Front Office/Executive Assistant course
BA - K - 12 Education with a Theater Endorsement
Skills
Calendar coordination
Travel management
Budget oversight
Event coordination
Customer service
Effective communication
Attention to detail
Time management
Meeting planning
Business correspondence
Report preparation
Detail orientation
Prioritization
Agenda development
Professional writing
Document creation
Personal Information
Title: Office Manager/Project Coordinator
Timeline
Office Manager
GeoEngineers, Inc.
10.2022 - CurrentRead More
PET Coordinator
TRA Medical Imaging
10.2020 - 10.2022Read More
Administrative Assistant
City Of Puyallup
07.2019 - 03.2020Read More
Receptionist/Referral Coordinator
Tacoma Orthopedic Surgeons
09.2004 - 06.2019Read More
Bates Technical College
Medical Front Office/Executive Assistant course
Read More
Western Washington University
BA from K - 12 Education with a Theater Endorsement
Read More