Allyson Karn
Vancouver
Summary
Administrative professional with experience supporting daily office operations and handling a wide range of tasks. Known for being reliable, adaptable and easy to work with. Keeps things running smoothly through excellent organizational skills, effective prioritization, and clear communication with team members.
Overview
22
22
years of professional experience
1
1
Certification
Work History
Administrative Assistant
Captrain España
Barcelona, Spain
09.2024 - 03.2026
- Coordinated incoming and outgoing shipments, including scheduling, tracking, and handling deliveries
- Handled daily office correspondence and general communications
- Monitored office supplies and restocked items such as office materials and refreshments
- Managed orders, exchanges, and returns of personal protective equipment (PPE) for staff
- Posted and recorded invoices in the accounting system (SAP)
- Supported onboarding for new employees, including setup and coordination of needed resources
Freelance Translator
TECH España
Barcelona, Spain
12.2021 - 12.2022
- Translated university-level course materials from Spanish to English using SDL Trados
- Used Adobe InDesign to format layouts and edit course material in PDF format
- Translated and edited Articulate Storyline files to ensure clear and accurate content
- Translated and edited images in Adobe Photoshop for course material
- Managed multiple projects at once while meeting deadlines and maintaining attention to detail
Administrative Secretary
HARTING Iberia
Barcelona, Spain
12.2018 - 02.2021
- Supported the manager and all departments with administrative and marketing tasks and helped keep projects organized and on track
- Responded to customer and provider inquiries by phone and email
- Coordinated employee travel, working with travel agencies to book flights, hotels, and itineraries
- Updated and maintained website content in Drupal, including basic structural changes
- Translated documents between Spanish and English and helped ensure clear communication across both languages
Hotel Receptionist
Barcelona Apartment (Derby Hotels Collection)
Barcelona, Spain
02.2017 - 09.2018
- Greeted guests at check-in and check-out, handled reservations, and answered questions in person, by phone, and via email
- Managed booking requests and updated reservation systems
- Assisted guests with requests and provided information about hotel services and local area
- Handled payments, invoices, and basic billing tasks
- Coordinated with housekeeping and other staff to ensure rooms were ready and guest needs were met
- Responded to guest issues and helped resolve complaints in a timely manner
Private English Tutor
KITH EXPERTS IN SCHOOLS
Barcelona, Spain
12.2013 - 06.2017
- Taught personalized English lessons to students of different ages to help improve their communication skills
- Created lesson plans tailored to student needs to support engagement and understanding
- Used a variety of teaching methods to keep students engaged and support learning
- Helped students build vocabulary through word games and practice activities
English Language Teacher
Col·legi Sagrada Familia de Horta
Barcelona, Spain
09.2015 - 06.2016
- Taught conversational English to elementary school students and extra-curricular English to middle school students
- Created lesson plans tailored to student needs to support engagement and understanding
- Used a variety of teaching methods to keep students engaged and support learning
- Helped students build vocabulary through word games and practice activities
ESL Staff Assistant
Endeavour Elementary School
Vancouver, Washington, USA
09.2012 - 07.2013
- Taught English to Spanish- and Russian-speaking students ages 5 to 11
- Worked with teachers to plan lessons for ESL students
- Translated documents from English to Spanish
- Interpreted during parent-teacher conferences and school events
- Supported Spanish-speaking parents by responding to their questions and inquiries in Spanish over the phone and via email
Server
On The Border Mexican Grill & Cantina
Vancouver, Washington, USA
04.2008 - 09.2013
- Greeted guests, answered menu questions, and provided recommendations when needed
- Took food and drink orders and delivered items to tables accurately and on time
- Checked in with customers to ensure satisfaction and handled requests during the meal
- Processed payments and handled cash and card transactions
- Maintained cleanliness and organization of tables and dining areas
- Coordinated with kitchen and bar staff to ensure smooth service and timely order delivery
Restaurant Hostess
The Old Spaghetti Factory
Vancouver, WA
10.2006 - 04.2008
- Greeted guests and escorted them to their tables or waiting area
- Managed reservation system to optimize seating arrangements during peak hours
- Communicated with kitchen staff, management, servers, and guests to ensure orders were handled correctly and concerns were addressed quickly
- Checked the dining room for cleanliness, adequate supplies, and appropriate staffing levels
Receptionist
East Vancouver Eye
Vancouver, WA
09.2004 - 09.2006
- Scheduled and managed appointments
- Organized and maintained patient files, keeping records up to date
- Provided customer support in person and by phone
- Performed general administrative tasks and supported staff and the doctor
- Entered and maintained data in records and systems
Education
Communications / Spanish
Clark College
Vancouver, Washington, USACertificate of Completion -
Universidad De Valladolid
Valladolid, Spain07-2008
Skills
- Bilingual (Spanish–English)
- Office administration and administrative support
- Data entry and record keeping
- Microsoft Office and general computer skills
- Basic bookkeeping and invoicing
- Time management and prioritization
- Attention to detail and accuracy
- Confidentiality and discretion
- Ability to work independently and as part of a team
Certification
International TEFL Academy Certified
- Completed 150 hours of coursework
- Fulfilled 20 hours of student teaching practicum
- Developed and implemented lesson plans
- Studied ESL curriculum and instructional strategies
- Achieved Grade: A2 (Excellent)
LANGUAGES
English
Spanish
Catalan
Timeline
Administrative Assistant
Captrain España
09.2024 - 03.2026
Freelance Translator
TECH España
12.2021 - 12.2022
Administrative Secretary
HARTING Iberia
12.2018 - 02.2021
Hotel Receptionist
Barcelona Apartment (Derby Hotels Collection)
02.2017 - 09.2018
English Language Teacher
Col·legi Sagrada Familia de Horta
09.2015 - 06.2016
Private English Tutor
KITH EXPERTS IN SCHOOLS
12.2013 - 06.2017
ESL Staff Assistant
Endeavour Elementary School
09.2012 - 07.2013
Server
On The Border Mexican Grill & Cantina
04.2008 - 09.2013
Restaurant Hostess
The Old Spaghetti Factory
10.2006 - 04.2008
Receptionist
East Vancouver Eye
09.2004 - 09.2006
Communications / Spanish
Clark College
Certificate of Completion -
Universidad De Valladolid