Alvina Jenkins
Tarboro,NC
Summary
Experienced Executive Administrator/Assistant skilled in coordinating and supporting daily operations. Proficient in providing comprehensive support for executive-level staff, including scheduling meetings and coordinating travel. Demonstrates accuracy in research and reporting, delivering information within budget constraints. Well-versed in developing efficient administrative processes to minimize redundancy. Highly focused and results-oriented in deadline-driven operations, excelling at goal setting and issue resolution.
Overview
24
24
years of professional experience
Work History
Executive Administrative
City of Rocky Mount
07.2019 - Current
- Provides general oversight, monitors effectiveness of current programs, and develops plans of action to achieve departmental goals
- Responsible for collection and maintenance of records, reports, and scheduling of activities for the Logistics section
- Administrative support functions dealing with the maintenance of the department’s data and information contained in its records management system
- Assist with housing program application; process, approval & denial letters
- Spreadsheet of all application monitoring and contract letters corrections/updating
- Data Entry, Microsoft or Word Excel documentation and various other office duties.
Administrative Warehouse Clerk I
Refresco Beverages - Contract
01.2019 - 05.2019
- Schedule all tractor trailer drivers to be loaded for that scheduled day
- Run reports for incoming and outgoing shipments and send to various executive
- Maintain supervisor report for daily meetings; back logged reports that need to be reviewed for future reference in SAP
- Expert in SAP and trained other employees that needed assistant in this system
- Created purchase order and received incoming orders in SAP
Data Analyst Processor
SEPI Engineering Inc. - Contract
09.2016 - 11.2018
- Facilitate needed updates to member’s account, asset control group oversight functions
- Proactively identifying risks both across and support to other functional and business support lines
- Excellent written and verbal communication skills, experience in regulatory oversight or risk management
- Excel in explaining complex information in ways that are easy to understand in using virtual technology to connect with clients and executives.
Data Processor Operational Service
Aegis Communication
09.2015 - 09.2016
- Identify, control and retrieve products such as case review managing cases, consignee notifications and tracking
- Follow procedures, communicate directly and precisely with corporations and region field support
- Answer any customer’s eligibility questions and product or clients concerns from collections staff, or consignee in a timely manner
- Reviews clients deferral records to identify suspect product and ensure timely management of deviations and FDA notifications occur timely
- Investigate discrepancies in donor records make corrections, updates and verify changes.
Tarboro High School Child Nutrition Secretary
Edgecombe County School System
08.2011 - 09.2016
- Preparing school meals for all required schools students for health breakfast and lunch
- Distributing and processing free and reduce lunch application
- Meeting Federal nutrition requirements and all health code regulations
- Keeping the lunch menus updated and any new snacks or lunch requirements.
Account Payable Credit Analyst ACH
RBC Centura - Contract
02.2009 - 08.2011
- Assist with hiring; hiring orientation; training; scheduling; past and present employee records
- Process ACH Warning Exposure Report is to be sent out by email to all account executives
- Verify balance sheet for each individual report that is ran daily and every three hours
- Balance daily spreadsheet for accurate report totals for nightly audits
- Process all incoming account payable to report completely on a daily basis.
Customer Operational Support Supervisor
West Corporation
12.2007 - 06.2011
- Schedule all interview and walk through for new employees and maintain the interview process
- Monitor a call center of 300 plus employees on the operational floor
- Maintain all new employees work schedule; lunches and breaks
- Maintain employee vacation; leave; absentee and any medical leave
- Keep record of all calls monitored on the call floor for excellent productive.
Administrative Secretary
Heritage Hospital
01.2001 - 11.2006
- Maintain all employee file of hire, rehire and terminated
- Examines all medical testing completed by doctors to continue to practice medicine
- Making folders for orientations of all employees’ hires and medical students
- Set-up class on the Heritage home page for CPR /BLS and all set up new classes
- Scheduling all training classes for doctors; nurses and administrative training.
Education
Associate Degree - Accounting and Data Processor
Everett University Online
09.2000
Certificate Diploma - Communication
Everett University Online
12.1999
Bachelor’s Degree - Business Management
Everett University Online
12.1999
Certificate of Diploma - Human Resources and Business
Edgecombe Community College
05.1994
Skills
- Exceptional organization
- Office Administration
- Expense Reporting
- Travel Arrangements
- Calendar Management
- Presentation Development
- Strong attention to detail
- Document Preparation
- Human Resources Support
- Budget Tracking
- Time management expertise
- Meeting planning
- Data Entry
- File Management
- Appointment Scheduling
- Spreadsheet Management
- Invoice Processing
- Memo preparation
- Check processing
- Report Writing
- Database Management
- Mail handling
- Strong interpersonal skills
- Quality Assurance
- Filing
- Bookkeeping
- Presentation Design
- Travel Coordination
- Records retrieval
- Scheduling
- Workflow Optimization
- Exceptional organization
- Exceptional organization
- Multi-line phone proficiency
- Records Management Systems
- Self-starter
- Calendaring
- Program files maintenance
- PC proficient
- Documentation and control
- Timeline Planning and Management
- Document conversion
- Account balancing reconciliation
- Documentation And Reporting
- Typing proficiency
- Certified Microsoft Office Specialist
- Microsoft Excel
- AR/AP
- Presentation Preparation
- Conflict Mediation
- Purchase orders organization
- Business Administration
- Highly organized
- Record preparation
- Database entry
- Records Management
- Letter preparation
- Research
- Clerical Support
- Business Correspondence
- OSHA Compliance
- Mail distribution
- Filing and data archiving
- Executive management support
- Employee timesheet processing
References
Reference upon request
Phone
- Cell, 252-813-7989
- Cell, (252) 641-0522
Timeline
Executive Administrative
City of Rocky Mount
07.2019 - Current
Administrative Warehouse Clerk I
Refresco Beverages - Contract
01.2019 - 05.2019
Data Analyst Processor
SEPI Engineering Inc. - Contract
09.2016 - 11.2018
Data Processor Operational Service
Aegis Communication
09.2015 - 09.2016
Tarboro High School Child Nutrition Secretary
Edgecombe County School System
08.2011 - 09.2016
Account Payable Credit Analyst ACH
RBC Centura - Contract
02.2009 - 08.2011
Customer Operational Support Supervisor
West Corporation
12.2007 - 06.2011
Administrative Secretary
Heritage Hospital
01.2001 - 11.2006
Certificate Diploma - Communication
Everett University Online
Bachelor’s Degree - Business Management
Everett University Online
Certificate of Diploma - Human Resources and Business
Edgecombe Community College
Associate Degree - Accounting and Data Processor
Everett University Online
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