Amanda Alvarado

Accounts Payable Supervisor led and supported the Accounts Payable team, ensuring efficient and accurate financial operations. Key responsibilities included:

• Promoted to Accounts Payable Supervisor in 2023, based on demonstrated leadership, accuracy, and process ownership
• Lead and manage A/P team operations, including task delegation, performance tracking, and workflow organization.
• Oversee end-to-end invoice lifecycle, ensuring timely intake, GL coding, multi-level approvals, and ERP integration
• Resolve complex invoice discrepancies through cross-functional coordination with procurement, receiving, and finance teams
• Manage daily disbursement cycles (check, ACH, wire), aligning payment schedules with cash flow forecasts and vendor terms
• Maintain vendor master data, including banking credentials, payment preferences, and tax documentation
• Serve as the primary liaison for vendor inquiries, dispute resolution, and service-level escalations
• Administer banking operations, including reconciliation of debt and ACH activity and execution of secure payment protocols
• Trained and supported new hires to educate them on process flow and interdepartmental procedures
• Execute Positive Pay transactions to mitigate fraud risk and ensure the integrity of outbound payments
• Validate and release payments through banking platforms, ensuring accuracy, timeliness, and audit readiness
• Configure and maintain ACH and wire templates, verifying vendor banking details, and ensuring secure transmission

Accounts Payable Specialist – Invoice Processing & Supplier Management

• Processed invoices in Oildex, verifying supplier-entered data for accuracy and readability
• Conducted final invoice reviews in AP Imaging, resolving issues such as missing documentation and processing errors
• Scanned and verified paper invoices for completeness before processing, including handling quick pays and vendor inquiries
• Routed completed invoices to designated approvers for final authorization
• Managed supplier additions and address updates to maintain accurate vendor records

Promoted to Accounts Payable Specialist Lead – February 2012
Served as team lead, overseeing invoice processing and ensuring accuracy through final review checks. Key responsibilities included:

• Entered Health Care provider data into AGS system
• Processed legal invoices, corporate wire transfers, American Express accounts, and P-cards
• Performed account reconciliations and supplier maintenance
• Assisted the General Ledger Specialist with month-end close activities
• Managed full-cycle invoice payments: setup, check issuance, voids, and resolution of discrepancies
• Communicated with employees and suppliers regarding payment status and required documentation

Accounts Payable Responsibilities

• Received and prepared invoices for weekly and bi-monthly payment runs
• Handled voiding and reissuing of checks, reconciled vendor statements, and managed open payables
• Performed administrative tasks, including copying, scanning, filing, preparing check requests, and setting up vendor files
• Collected, tracked, and maintained lien waivers to ensure compliance and proper documentation