Amanda Andrade
DISCOVERY LIFE SCIENCES
Huntsville
18
years of professional experience
Diligent Senior Level Accountant with solid background in financial analysis and reporting. Successfully managed complex accounting tasks and ensured compliance with regulatory standards.
Work History
Accounting Manager (Hybrid)
7 Years 7 Months- Essential Duties/Responsibilities:
- Responsible for monthly closing of the Accounts Payable, Accrued Expenses, and Accounts Receivable general ledger accounts
- Ensures proper coding of Invoices to the GL
- Makes sure invoices are entered promptly and accurately by the accounts payable and accounts receivable staff
- Developed and implemented policies and procedures to enhance operational effectiveness
- Closed the monthly accounts for Accounts Payable, Accrued Expenses, and Accounts Receivable general ledger accounts.
- Prepares the month-end accounts payable and receivable accrued and reversals are completed appropriately
- Created and monitored KPIs to assess accuracy and efficiency of accounts payable and accounts receivable teams
- Monitored the Corporate Travel Policy and verified compliance.
- Administer Concur and post all expenses into Financial Force
- Act as project manager for all AP and AR initiatives aimed at improving the overall performance of the AR & AP functions
- Managed AP and AR initiatives to improve overall performance of accounts payable and accounts receivable functions
- Other duties as assigned by supervisor. These may, on occasion, be unrelated to the position described here
- (World’s largest biospecimen inventory and biomarker specialists.)
- Supervisory/ Line Management Responsibilities: Overall responsibility of managing the Accounts Payable and Accounts Receivable teams including direction, coordination, performance, and evaluation of the assigned team and staff. Responsibilities include training employees; planning, assigning, and directing work; appraising performance; rewarding and managing employees; addressing complaints and resolving problems.
- Led monthly financial close process, ensuring accuracy and compliance with regulatory standards.
- Developed and implemented accounting policies to enhance operational efficiency and streamline reporting processes.
Accounts Payable Manager (Remote)
2 Years 3 Months- Essential Duties/Responsibilities:
- Trained and supervised accounts payable staff to enhance team performance and workflow
- Ensures proper coding of Vendor Invoices to the GL
- Makes sure vendor invoices are entered promptly by the accounts payable staff
- Developed and implemented policies and procedures to ensure compliance and streamline operations
- Managed the monthly closing process for the accounts payable and accrued expenses general ledger accounts.
- Develops and implements policies and procedures
- Created and monitored KPIs to assess accuracy and efficiency of accounts payable processes
- Administer Concur and post all expenses into Financial Force
- Develop and implement a corporate travel policy
- Executed special projects requested by management.
- Performed other duties assigned by the supervisor.
- Supervisory/ Line Management Responsibilities: Overall responsibility of managing the Accounts Payable team including direction, coordination, performance, and evaluation of the assigned team and staff. Responsibilities include training employees; planning, assigning, and directing work; appraising performance; rewarding and managing employees; addressing complaints and resolving problems.
Senior Accountant (Remote)
3 Years 7 Months- Prepare invoices for all revenue streams. Manage and process monthly accounts payable transactions per GAAP. Organize and analyze AP data for month-end closing process.
- Engaged with executive VPs of finance from various business units, delivering precise expense and revenue analysis.
- Assisted in month-end, quarter-end, and year-end closing processes, including journal entries, accruals, and reconciliations to ensure timely and accurate financial reporting.
- Support Controller and Director of Global Accounting with financial audit related requests for documentation and clarifications.
- KPI reporting on accounts payable.
- Managing accounts payable case queue.
- Utilize SAP Concur for processing individual expense reports, corporate credit card reconciliation, and travel administration.
- Reconciled corporate credit cards monthly, communicated with cardholders regarding statements, fraud alerts, and credit limits to ensure accuracy and compliance.
- Recently completed the transition of all accounting related emails from utilizing email inbox to Case Queue within SalesForce.This enabled the Controller to access additional KPI reporting, such as time to respond and resolution of issues or requests with internal and external customers.. I created the standard work for using case queue as well as the standard work for processing vendor invoices for accounts payable. Provided training for accounting team members and instituted a monthly meeting to review any issues that have been encountered.
- Prepared monthly journal entries and reconciliations.
- Reviewed documents and accounts for discrepancies and resolved variances.
Senior Accounting Specialist
3 Years- Managed and processed monthly accounts payable transactions per SOX guidelines; organized and analyzed AP data for month-end closing process, reviewed Receivers Not Invoiced (RNI) report bi-monthly to ensure proper accruals, and assisted with annual and quarterly business planning/budgeting.
- Took on extra tasks
- Inherited AP function from a decentralized unit that was >500 vouchers and invoices behind; updated all vendor payments within two months and managed end-of-month accrual process to less than 50.
- Partnered with Finance/Controller and other departments to optimize business processes and enhance understanding of capital projects, fixed assets, and indirect costs.
- Provided support for daily, weekly, and monthly payroll processing for more than 250 employees.
- Serving as the back-up for daily, weekly, monthly payroll processing for >250 employees.
- Outlined major achievements
- Took over accounts payable function from a decentralized unit that had more than 500 vouchers and invoices pending; updated all vendor payments in two months and managed end-of-month accrual process to fewer than 50.
- Mapped out Procure-to-Pay processes using lean tools; prepared an invoice package that electronically stored purchase orders and packing slips, reducing preparation time from 5-10 minutes to 1-2 minutes.
- Streamlined month-end closing processes, enhancing accuracy and reducing turnaround time.
Lottery Accounting Assistant
1 Year- Reconciled lottery tickets in 20 states that continuously had kickbacks and errors; worked closely with state lottery groups and store locations to increase accuracy on matching invoice to inventory.
- Reconciled lottery tickets across 20 states with discrepancies.
- (Operator of more than 1,470 retail stations in 26 U.S. states under the Murphy USA and Murphy Express brands)
- Verified and paid freight invoices for fuel delivered to stores; completed monthly reconciliation of bills of lading to ensure accuracy and compliance.
Business Manager Assistant
3 Years- Processed payroll for ~106 employees, managed accounts payable and receivable, handled insurance and 401k requests, created Maximo work orders, and approved employee timesheets in Deltek. Managed records, filing, supply inventory, and scheduled meetings and appointments.
- Installed ADP biometric time-clocks throughout the facility. Trained employees, supervisors, and managers on their roles, resulting in a smooth transition and compliance with Defense Contract Audit Agency requirements.
- (Component Refurbishment and Chemical Analysis a subcontractor for United Space Alliance)
Education
Bachelor of Science - Accounting
Associate of Arts - Accounting
Skills
General ledger management
General ledger accounting
Financial reporting
GAAP proficiency
Audit support
Team development
Intercompany transactions
GAAP compliance
Professional Development
- Esterline E3 Continuous Improvement Factory
- US Export/Import Jurisdiction and Classification Training
- Beginning & Advanced Sales/Use Tax Coursework
Timeline
Accounts Payable Manager (Remote)
DISCOVERY LIFE SCIENCES
05.2023 - 08.2025Read More
Senior Accountant (Remote)
DISCOVERY LIFE SCIENCES
10.2019 - 05.2023Read More
Accounting Manager (Hybrid)
DISCOVERY LIFE SCIENCES
01.2019 - CurrentRead More
Senior Accounting Specialist
ARMTEC DEFENSE TECHNOLOGIES/ESTERLINE
01.2016 - 01.2019Read More
Lottery Accounting Assistant
MURPHY USA
01.2015 - 01.2016Read More
Business Manager Assistant
WILTECH OF FLORIDA
01.2009 - 01.2012Read More
Franklin University
Bachelor of Science from Accounting
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Hillsborough Community College
Associate of Arts from Accounting
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