AMANDA ORTEGA

• Managed invoice and expense report processing for Changing Lives accounting records.
• Processed invoices and expense reports accurately to maintain Changing Lives accounting records.
• Recorded accounts payable and accounts receivable entries in accounting system.
• Maintained accounts payable and accounts receivable transactions in accounting system.
• Entered accounts payable and accounts receivable transactions reliably to keep accounting system updated.
• Verified vendor details and payment requests to ensure accurate processing for Changing Lives.
• Confirmed vendor information and payment requests to support timely transactions for Changing Lives.
• Coordinated with staff on coding approvals and payment questions.
• Answered staff questions about coding approvals and payment issues.
• Entered accounts payable and accounts receivable transactions reliably to keep accounting system updated.

Processed sales contracts to ensure accuracy and compliance with company standards. Supported sales staff, executive managers and graphics department. Coordinated daily office operations and projects, managing calendars, scheduling meetings, and handling all correspondence to support team objectives. Attended chamber mixers and tradeshows. Organized travel arrangements, expense reports and logistics for business trips, chamber events and conferences. Created and proofread advertisements for publication, enhancing visibility in Business Directories and City Maps.

• Scheduled and organized project timelines for directory and map production, collaborating with internal teams and external vendors.
• Monitored and recorded changes to publication details, ensuring accuracy for map listings and addresses.
• Systematically arranged project files, established deadlines, and documented status notes to streamline directory production.

• Accounts Payable and Receivables. Processed vendor payments, maximizing cost savings through early-payment discounts. Audited purchase orders and invoices to resolve discrepancies and ensure payment accuracy. Acted as primary point of contact for client inquiries regarding billing history, resolving issues in a timely manner. Generated, reviewed, and distributed accurate invoices and account statements, enhancing client satisfaction.
• Processed invoices for directory and map publishing expenses.
• Reconciled vendor statements against accounting records.
• Recorded journal entries for daily transactions.