Amber Darr
Fox Lake,USA
Summary
Expert in executive calendar management, travel planning, and sensitive communication handling. Thrive under pressure with a commitment to discretion and adaptability.
Overview
17
17
years of professional experience
Work History
Executive Assistant to Vice President of Sales
Strategic Mobility Group
Schaumburg, IL
06.2021 - Current
- Utilize Microsoft Teams and Zoom for seamless communication with team members and external stakeholders, scheduling and coordinating meetings daily
- Manage heavy calendar scheduling, travel arrangements, and expense reporting for executives and the sales department
- Create and process client quotes and purchase orders through Salesforce, generating over $1 million in revenue annually
- Oversee file sharing and document collaboration via Microsoft OneDrive to maintain productivity and connectivity across locations
- Draft reports, create spreadsheets, and coordinate appointments, meetings, and video conferences
- Handle scheduling requests and promptly respond to clients and internal team calls and emails
- Provide administrative support, take meeting notes, and back up other team members as needed
- Excel in organization, time management, and independent problem-solving with a strong attention to detail and urgency
- Successfully maintained integrity and productivity while working remotely for over two years
Executive Assistant to Vice President
Universal Roof & Contracting
Orlando, FL
02.2015 - 05.2019
- Revamped budget parameters that resulted in a $49 thousand annual decrease for roofing materials
- A primary point of contact for the vice president’s schedule
- Introduced a data-driven expense tracking system, boosting accuracy and efficiency in final reporting to executives
- Achieved a 7% decrease in unnecessary expenditures
- Scheduled and facilitated over 15 domestic and international travel arrangements, coordinated client meetings and events guaranteeing seamless logistics and enhancing overall productivity
- Created purchase orders for roofing materials using QuickBooks
- Administered lien processing for outstanding properties and orchestrated lien removals for fully paid properties in compliance with Florida lien laws
Receptionist
Academic Tutoring Centers
Highland Park, IL
08.2013 - 07.2014
- Directed inbound communication by answering phone calls, responding to and confirming emails from students, parents, and potential clients
- Trained co-workers on the use of automated systems and provided technical advice
- Manage precise documentation and records for personnel, finance, and administrative functions, reviewing for accuracy
Petty Officer 3rd Class
U.S. Navy
San Diego, CA
07.2008 - 07.2012
- Achieved the Meritorious Unit Commendation Award for exceptional leadership and teamwork; received the Navy Good Conduct Medal for outstanding performance; earned the Certified Naval Surface Warfare Pin for expertise in naval warfare tactics and operations
- Supervised and delegated workload distribution for a team of seven junior sailors
- Conducted hundreds of import and underway security watches in the Middle East while equipped with a 9MM sidearm and M16 rifle for increased security measures
- Confirmed compliance with safety regulations by conducting weekly maintenance on MK-1 inflatable life jackets to guarantee proper functionality in emergencies
- Streamlined office functions by entering, filing, organizing, and maintaining departmental records
Education
Continuing Education - Business Management
Skills
- Strong Organizational Skills
- Calendar Management
- Client Relationships
- Highly Adaptable & Discrete
- Planning & Organization
- Process Improvement
- Travel Arrangements Domestically & Internationally
- Time Management
- Expense Management
Timeline
Executive Assistant to Vice President of Sales
Strategic Mobility Group
06.2021 - Current
Executive Assistant to Vice President
Universal Roof & Contracting
02.2015 - 05.2019
Receptionist
Academic Tutoring Centers
08.2013 - 07.2014
Petty Officer 3rd Class
U.S. Navy
07.2008 - 07.2012