Amrita Sookram
Jersey City,NJ
Summary
Experienced Executive Assistant with a highly organized and results-driven approach. Proven track record supporting senior executives in public and private sectors. Proficient in contract management, executive operations, and strategic coordination. Adept at managing confidential information, handling complex scheduling, drafting contracts, and leading cross-functional support efforts. Recognized for professionalism, problem-solving skills, and consistently delivering high-quality administrative and operational outcomes.
Overview
7
7
years of professional experience
Work History
Professional Contract Specialist / Executive Assistant
NYNJ Port Authority
08.2024 - Current
- Led the full lifecycle of contract management, from initial coordination to final execution, for diverse agreements including vendor contracts, professional service agreements, grants, joint powers agreements, leases, amendments, change orders, and licenses
- Provided technical guidance and support to vendors, addressing contract-related inquiries, clarifying requirements, and ensuring alignment with legislative updates and organizational standards.
- Reviewed, drafted, and negotiated a variety of contractual agreements such as non-disclosure agreements, service agreements, purchase agreements, and licensing arrangements.
- Ensured compliance with legal standards, regulatory requirements, and internal policies, safeguarding the organization's interests
- Supported the administrative functions of senior leadership, including calendar management, correspondence drafting, and meeting coordination.
- Managed 25-50 contracts weekly valued at over $1.5k million.
Executive Personal Assistant
Serve the People Media
04.2024 - 07.2024
- Efficiently managed the Chief Operating Officer's (COO) calendar, appointments, and meetings, optimizing their schedule and ensuring timely attendance.
- Orchestrated meetings and events, handling logistics, coordinating schedules, and following up on action items to ensure smooth operations.
- Conducted research, compiled data, and analyzed information to support the COO in strategic decision-making and informed planning.
- Maintained strict confidentiality regarding sensitive information, upholding the highest level of professionalism and integrity.
Executive Assistant to the Chief Operating Officer
Tampa Housing Authority
06.2019 - 04.2024
- Efficiently managed the Chief Operating Officer's (COO) calendar, appointments, and meetings, optimizing their schedule and ensuring timely attendance.
- Arranged complex travel itineraries, including flights, accommodations, and ground transportation, while effectively managing last-minute changes and ensuring a seamless travel experience.
- Acted as a trusted liaison, handling correspondence and communication on behalf of the COO, including drafting emails, memos, and other official correspondence.
- Maintained organized records, files, and databases, ensuring easy retrieval of information and efficient documentation management.
- Supported project coordination by collaborating with cross-functional teams, gathering and consolidating data, and monitoring project timelines and deliverables
- Maintained strict confidentiality regarding sensitive information, upholding the highest level of professionalism and integrity.
- Demonstrated exceptional organizational skills, time management abilities, and attention to detail to effectively manage multiple tasks and meet deadlines.
- Assisted in budget preparation and monitoring, contributing to financial accountability within the organization.
Executive Administrative Assistant
L'Oréal
12.2023 - 03.2024
- Supported daily administrative operations, including inbox management and task prioritization for senior leaders
- Tracked project milestones and deliverables, collaborating with cross-functional teams to meet deadlines
- Coordinated global virtual meetings with briefing documents and time zone alignment.
- Prioritized email and task follow-ups to streamline executive workflows.
Content Analyst
Facebook
03.2018 - 06.2019
- Investigate and resolve issues that are reported on social media such as requests for account support and reports of potentially abusive content.
- Adhere to Facebook's community guidelines and content policies to ensure compliance and avoid any violations.
- Continuously research and experiment with new content formats, features, and strategies on Facebook to stay ahead of trends and drive innovation.
- Coordinate internal and external audit processes, certifications, and compliances.
- Develop and execute a comprehensive content strategy for Facebook, aligning with the organization's overall marketing and communication goals.
- Analyze and measure the performance of Facebook content using analytics tools, providing insights and recommendations for optimizing content effectiveness and engagement.
- Stay up-to-date with Facebook platform updates, algorithm changes, and best practices, and implement them to maximize organic reach and engagement.
Education
Bachelor of Science - Criminal Justice
University Of South Florida
Tampa, FL08.2017
Skills
- Executive Support & Calendar Management
- Contract Drafting & Negotiation (NDAs, Service Agreements, Licensing)
- Project Coordination & Event Planning
- Research, Data Analysis & Reporting
- Document Preparation & Editing
- Travel & Itinerary Management
- Cross-Functional Team Support
- Confidentiality & Professionalism
- Problem Solving & Critical Thinking
- Time Management & Multitasking
- High Attention to Detail
- SAP, OpenText, AVM
Timeline
Professional Contract Specialist / Executive Assistant
NYNJ Port Authority
08.2024 - Current
Executive Personal Assistant
Serve the People Media
04.2024 - 07.2024
Executive Administrative Assistant
L'Oréal
12.2023 - 03.2024
Executive Assistant to the Chief Operating Officer
Tampa Housing Authority
06.2019 - 04.2024
Content Analyst
Facebook
03.2018 - 06.2019
Bachelor of Science - Criminal Justice
University Of South Florida
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