Amy Eckard
Boone,USA
Summary
Talented administrative assistant with 24 years of demonstrated experience providing administrative support services. Experienced in using variety of software applications and calendar management. Excellent communication and interpersonal skills.
Professional with proven experience supporting high-level executives. Skilled in managing schedules, coordinating meetings, and handling confidential information. Strong focus on team collaboration and achieving results. Reliable and adaptable, with expertise in communication, organization, and multitasking.
Overview
24
24
years of professional experience
Work History
Executive Administrative Assistant
Iowa Beef Industry Council
Ames, IA
04.2025 - Current
- Ensured protection of company interests and employee privacy through diligent handling of confidential data.
- Utilized software to streamline coordination of meetings, appointments, and task assignments to enhance productivity.
- Organized and prepared meeting agendas and materials, ensuring alignment with objectives and participant needs.
- Executed comprehensive management of budgets and expenses, ensuring meticulous financial record-keeping for informed decision-making.
- Assisted in creating accurate office files and updating spreadsheets to support team operations. Developed presentations to aid executives in decision-making processes. Enhanced team productivity through organized documentation.
- Developed and executed strategies for utilizing digital tools, improving document management and collaboration processes.
- Led special projects of varying complexity to enhance team efficiency.
- Recorded cash and check deposits and produced cash receipts to maintain precise financial tracking.
Program Support Assistant
USDA, Agroecosystems Research Unit
Ames, IA
09.2024 - 02.2025
- Oversaw budget approval and allocation for three research units, ensuring financial balance exceeding $5 million.
- Coordinated travel arrangements for three-unit scientists and technicians, ensuring seamless logistics for 32 employees.
- Crafted and delivered clear written and digital messages to ensure understanding among program staff and participants.
- Maintained accurate daily logs to support management's review process.
- Evaluated and corrected documents for grammatical errors and overall accuracy, ensuring high-quality standards.
- Oversaw collection and submission of bi-weekly employee time sheets to headquarters, supporting efficient payroll processing.
- Oversaw information flow for program supervisors through digital organizational systems.
- Ensured accuracy and compliance of scientists' funding requests and proposals prior to submission to headquarters.
Administrative Assistant to the Superintendent & HR Specialist
Boone Community School District
Boone, IA
09.2020 - 07.2024
- Oversaw scheduling and communication processes to optimize operational efficiency for superintendent and central office administration.
- Created and launched an informative newsletter featuring calendars and updates to foster participation in office events.
- Facilitated adoption of hiring and electronic employee software to enhance recruitment efficiency and streamline HR processes.
- Updated main human resources files with comprehensive records of new hires, employee transfers, terminations, job classification changes, and merit increases.
- Coordinated and delivered onboarding programs for both certified and non-certified personnel, enhancing workforce readiness.
- Coordinated and managed drug and alcohol testing processes for district transportation staff, ensuring adherence to CDL requirements.
- Analyzed current workflows and recommended modifications aimed at improving operational accuracy and service excellence.
Administrative Assistant to the Executive Director & Event Coordinator
Iowa High School Athletic Association
Boone, IA
05.2002 - 06.2020
- Coordinated logistics for hotel room blocks, catering for workers' meals, and special room arrangements to support state wrestling and basketball tournaments at Wells Fargo Arena and various Iowa venues.
- Handled initial call reception and conducted follow-up outreach to maintain strong customer relationships.
- Executed bulk mailing campaigns to all high schools across the state of Iowa.
- Formatted correspondence reports and documents to ensure accuracy in punctuation, capitalization, spelling, grammar, and style.
- Captured and transcribed meeting minutes to ensure accurate record-keeping and facilitate future reference.
- Facilitated communication by screening calls and emails, initiating actions to respond or redirect messages for the director's attention.
- Processed confidential information with careful attention to detail and adherence to ethical guidelines.
- Managed receipt and reconciliation of state tournament tickets and payments.
Education
Cosmetology, Esthetics & Educator License -
Professional Cosmetology Institute
Ames, IA10-2000
Skills
- Clear verbal communication
- Organizing meeting logistics
- Financial reporting
- Service excellence
- Workplace efficiency management
- Data confidentiality
- Logistics management
- Event planning expertise
- Continuous process refinement
- Documentation expertise
Timeline
Executive Administrative Assistant
Iowa Beef Industry Council
04.2025 - Current
Program Support Assistant
USDA, Agroecosystems Research Unit
09.2024 - 02.2025
Administrative Assistant to the Superintendent & HR Specialist
Boone Community School District
09.2020 - 07.2024
Administrative Assistant to the Executive Director & Event Coordinator
Iowa High School Athletic Association
05.2002 - 06.2020
Cosmetology, Esthetics & Educator License -
Professional Cosmetology Institute