Hi, I’m
Ana M. Dirubbo
M
Jupiter,FL
Summary
An accomplished licensed professional with extensive experience in residential and commercial property management. Customer focused with nine years of property management experience, in depth knowledge of property and housing laws. Comprehensive knowledge of condominium document rules and regulations. Additional experience as a staff accountant for a property management company and a rating technician at an insurance company.
Overview
14
years of professional experience
Work History
Coastal Property ManagementJupiter, FL
Staff Accountant
11.2022 - 02.2023
Job overview
- Reconciled company bank statements and bookkeeping ledgers
- Reviewed and reconciled discrepancies in accounts and financial documentation
- Managed financial operations, month-end reporting, financial schedules and reconciliations
- Assessed accuracy, completeness and integrity of corporate financial records
- Published financial statements according to preset deadlines
- Managed large amounts of financial data using balance sheets, profit and loss reports and online databases
- Conducted database backups and maintained confidentiality to keep financial information secure
- Coding invoices
- Preparing monthly financials
- Reconcile monthly bank statements
- Accounts payable and receivable
- Process cash receipts and bank deposits
- Prepare journal entries and maintain the general ledger
Acadia InsuranceWestbrook, ME
Rating Technician
06.2022 - 10.2022
Job overview
- Checked documentation for appropriate coding, catching errors and making revisions
- Terrorism Accept/Reject
- Modify mailing address
- Prepared notice of cancellation
- Add and delete vehicles including related financial interest changes.
Cote D'AzurSinger, FL
Assistant Property Manager/Office Administrator
06.2015 - 08.2021
Job overview
- Budget Management & Property Maintenance
- Manage exclusive high-rise condominium of eighteen stories with 206 units
- Confident when dealing with high-net-worth clients
- Assist in the preparation of the annual budget of $3.4 million interfacing with the legal and finances departments to ensure compliance with Boar standards
- Pay all accounts payable, manage six bank accounts
- Complete annual audit
- Prepare and submit payroll
- Contract negotiations
- Client Relationship Management and HOA Responsibilities
- Investigate daily complaints and resolve problems in accordance with rules and regulations
- Handle homeowner closings including estoppels, orientation, background check and tenant leases
- Interview and approval of new residents
- Approve all work to complete contractor package
- Ensure all permits by Palm Beach County are filed and inspections completed
- Manage two assistants
- Board Meetings: type minutes, attend meetings, respond, run compliance committee, document and address infractions
- Process necessary forms for purchase/rental agreements an ensure compliance with appropriate laws and covenants
- Post meeting notices as required by Florida Statute
- Work with Board to keep in force all insurances necessary to protect the Condominium
- Key Achievements
- Involved on major project of re-stucco/waterproofing of two towers
- Modification of four elevator
- Relined thirty-two waste line soil pipes
- Integrated professionally with customers and inside personnel, answering questions and responding to phone and email inquiries
- Reviewed documents and obtained additional information to complete accurate paperwork and avoid delays
- Created memos, letters and other documents, fostering internal and external communication
- Processed financial documents, contracts, expense reports and invoices
- Replenished office supplies, placing new orders for restocking to maintain inventory
- Filtered emails based on importance and escalated issues to leadership
- Checked figures, postings and documents for correct entry, mathematical accuracy and proper codes
- Explained company personnel policies, benefits and procedures to employees or job applicants
- Used specialized accounting software to debit, credit and total accounts on computer spreadsheets and databases
- Collaborated with administrative support to oversee calendars and prioritize meetings and appointments
- Automated office operations by managing client correspondence and data communications
- Managed service agreements and purchase orders to drive budget performance and meet schedule requirements
- Recorded board of directors proceedings by preparing agendas and minutes
- Organized and maintained documents, files and records
- Managed paper or electronic filing systems by recording information, updating paperwork and maintaining documents
- Liaised with customers, addressed inquiries, handled meeting requests and answer billing questions to provide outstanding customer care
- Collaborated with other departmental leaders to establish organizational goals, strategic plans and objectives
- Pitched in to help with office tasks during busy periods and staff absences
- Analyzed internal processes and recommended and implemented procedural or policy changes to improve operations
- Read through contracts, regulations and procedural guidelines to verify comprehension and compliance.
VENTUREWORXWest Palm Beach, FL
Commericial Property Manager
06.2014 - 06.2015
Job overview
- Contributed to operational efficiency for three commercial properties in downtown West Palm beach
- Accomplished financial objectives by collecting rents and making bank deposits
- Finding and screening of prospective tenants
- Performed background checks on all potential lessees
- Showed properties, prepared and administered leases
- Managed daily complaints and maintenance issues
- Handles tenant move-outs and evictions
- Performed regular property inspections inclouding all issues involving fire inspection and security compliance
- Explained policies and procedures to tenants and enforced rules
- Handled resident complaints and expedited maintenance requests
- Conducted tours of vacancies with prospective tenants
- Addressed and resolved complaints, concerns and service requirements to deliver prompt remedial action
- Kept records of correspondence with residents and tenants
- Inspected properties regularly to identify deficiencies and schedule repairs
- Remained aware of construction and maintenance projects and notified appropriate individuals of project updates, delays and schedule changes
- Coordinated general maintenance and repairs to keep facilities operational and attractive
- Solicited and analyzed bids for repairs, renovation and general maintenance.
Nursing Home/Assisted Living, Illinois
Nursing Assistant
08.2009 - 06.2015
Job overview
- Worked at various nursing, assisted living and rehabilitation centers as a licensed CNA in Illinois Wisconsin and Florida while studying for a nursing degree
- Emphasis on working with dementia and Alzheimer's patients.
Education
Palm Beach State College
Associate of Arts Accounting
December 2023
Gold Coast Florida
May 2023
University Overview
Real Estate:SL578268 Real
Estate Sales Associate
March 2016
Skills
- TOPS
- VANTACA
- NET2 Security
- Selcom
- Outlook, Adobe Pro & Microsoft Office
- Safety & Building Code
- Conflict resolution
- Administrative Leadership
- Grounds and Facility Inspection
- Monthly Fee and Payment Collection
- Financial Reporting
- Sale and Rental Recordkeeping
- Contract Negotiation
- Violation Resolution
- Staff Coordination
- Budget Preparation
- Spreadsheet Tracking
- Data Entry
- Tenant Eligibility Determination
- Video Surveillance
- New Construction
- Property Tours
- Tenant and Eviction Laws
- Leasing and Sales
- Building Operations
- Multi-Family Property Management
- Administrative Support
- Property Management Software Understanding
- Commercial Property
- Rent Collection
- Landscaping and Grounds Maintenance
- Financial Budgeting and Reporting
- TOPS
- Accounting Operations
- Preventive Maintenance
- Codes and Regulations
- Lease Renewals
- Property Showing
- Property Marketing and Promotion
- Tenant Screening
- Parking Operations
- Inspect Buildings
- Community Association Support
- Interior Renovations
- Coordinate Documents
- Financing Coordination
- Disturbance Handling
- Collect Payments
- Community Engagement
- Property Accountability
- Construction Project Oversight
- Property Walks
- Local and State Laws
- Tenant and Owner Liaising
- Manage Rentals
- Maintenance and Supply Requests
- Screening Processes
Timeline
Staff Accountant
Coastal Property Management
11.2022 - 02.2023
Rating Technician
Acadia Insurance
06.2022 - 10.2022
Assistant Property Manager/Office Administrator
Cote D'Azur
06.2015 - 08.2021
Commericial Property Manager
VENTUREWORX
06.2014 - 06.2015
Nursing Assistant
Nursing Home/Assisted Living
08.2009 - 06.2015
Palm Beach State College
Associate of Arts Accounting
Gold Coast Florida
Estate Sales Associate