Anastasia Doucette

• Created purchase orders, tracked shipments, and reviewed/ corrected issues.
• Monitored stock levels and identified opportunities when repairing items were not necessary.
• Researched potential vendors in order to identify cost-effective solutions and effective delivery times while maintaining quality standards.
• Coordinated communication between departments regarding the status of orders placed with vendors or suppliers.
• Reviewed requisitions for accuracy and completeness prior to issuing purchase orders.
• Reviewed purchase orders for accuracy and delivery.
• Prepared purchase orders and sent to distributors and suppliers.
• Developed and maintained relationships with suppliers to ensure reliable supply.
• Contacted vendors to determine order status and communicate discrepancies with shipments.
• Led initiative for requisition review for approvals have accurate quotes/
• Completed day-to-day duties accurately and efficiently.
• Maintained item repair log.
• Reviewed cost and inventory levels of items for repair .
• Demonstrated strong problem-solving skills, resolving issues efficiently and effectively.
• Assisted in resolving discrepancies between invoices and purchase orders.
• Evaluated vendor quotes and selected suppliers based on price, quality, selection, service, support, availability of parts and reliability.
• Ensured compliance with purchasing policies and procedures regarding supplier contracts and agreements.
• Participated in periodic meetings with internal stakeholders to discuss purchasing strategies and initiatives.
• Coordinated shipments from vendors to ensure timely deliveries of goods.
• Resolved discrepancies in invoices and deliveries, ensuring accuracy in billing and inventory.

• Reviewed and scanned Work Order files to check for complete and accurate information.
• Opens and Closes Work Orders
• Inputs the craftsmen’s labor hours
• Prints W/O’s and pick tickets
• Orders non-inventory parts and tracks non-inventory items
• Coordinates Oil Sampling
• Manages Asset Management Systems – E1, Safety information systems, Asset Tracking, Inventory Management, Overtime Equity, Vacation Scheduling, Time Entry
• Communicates Operations Needs with Maintenance Foremen and Managers
• Prepares Daily Activity Reports
• Performs other duties as assigned by Maintenance Foremen and General Foremen

• Contacted customers regarding account updates and potential problems.
• Created work orders and purchase requisitions for repairs.
• Processed accounts payable and accounts receivable updates to maintain current financial records.
• Contacted suppliers for quotes and completed repairs.
• Supported office clerical functions using word processing and other software, email and office machines.
• Received and distributed incoming mail, messages and packages to appropriate individuals.
• Used daily system logs to document production information, discussing issues with management.
• Processed sales transactions to prevent long customer wait times.
• Communicated with customers and employees to answer questions or explain information.
• Safety training support
• Created job aids and trained employees
• Support to Supervisors and Superintendent
• Billed and communicated rail car switch request to rail company
• Facilitated new hire orientations and employee training sessions.
• Manually calculated time cards for all hourly employees until new badge tracking system was installed
• Helped implement Kronos system set up and company payrules
• Processed payroll data including hours worked, overtime approval, vacation time tracking, garnishments and deductions.
• Coordinated with department heads to ensure compliance with corporate policies and procedures.
• Ensured that employees received proper training on safety regulations and other relevant information necessary for their job duties.
• Created monthly reports summarizing employee absences and tardiness along with any corrective action taken.
• Organized and maintained personnel records including new hire paperwork and changes to employment status.
• Managed employee onboarding program for new hires ensuring completion of all required documents.
• Assisted in developing company policies regarding wages.
• Processed onboarding paperwork for new hires and rehires.
• Guided new hires through orientation and onboarding and explained documentation requirements to facilitate HR process.
• Developed and maintained training materials and benefits packets for new hires.
• Worked with HR department to devise and update policies as needed for corporate accountability and workplace health.
• Handled sensitive and confidential employee information with complete discretion.
• Guided employees through automated self-service platform for real-time attendance tracking and queries.
• Provided administrative support to the HR department, including document preparation and calendar management.
• Assisted with payroll preparation by collecting timekeeping information and processing reports.
• Reviewed and processed payroll-related actions to drive data accuracy and comply with company policy and federal and state regulations
• Payroll support-Tracked and submitted employee timesheets to prepare for payroll processing and ran reports.

Accomplished Development Opportunities-

· Created job aids and trained warehouse leads with creating work orders for repairs.

Responsibilities: Create a step by step guide for shift leads to create work orders for repairs. This prevented downtime esp. on night and weekend shifts.

· Implemented Smart Check In system for loaders and truck drivers- consisting of 4 IPADS

Responsibilities: Set up IPads with new system- kiosk for truck drivers, set up smart check in, load start, load end, BOL ack and printing for outbound orders, train loaders and truck drivers on how to use system, create job aids, troubleshoot and communicate with teams from other plants.

· Created Stand Operation Procedure for Rail Car Billing

Responsibilities: Create a step by step guide with screenshots and instructions for proper procedure of billing loaded rail cars, shipping loaded rail cars, communicating with rail company, requesting a rail switch to ship out loaded cars and bringing in empty rail cars.

· Completed OSHA 30 trainer course in OSHA standards for construction

· Completed training in operational data and real time/ down time

• Processed payroll data including hours worked, overtime approval, vacation time tracking, garnishments and deductions.
• Coordinated with department heads to ensure compliance with corporate policies and procedures.
• Ensured that employees received proper training on safety regulations and other relevant information necessary for their job duties.
• Created monthly reports summarizing employee absences and latenesses along with any corrective action taken.
• Organized and maintained personnel records including new hire paperwork and changes to employment status.
• Managed employee onboarding program for new hires ensuring completion of all required documents.
• Assisted in developing company policies regarding wages and working conditions.
• Processed onboarding paperwork for new hires and rehires.
• Guided new hires through orientation and onboarding and explained documentation requirements to facilitate HR process.
• Developed and maintained training materials and benefits packets for new hires.
• Worked with HR department to devise and update policies as needed for corporate accountability and workplace health.
• Handled sensitive and confidential employee information with complete discretion.
• Guided employees through automated self-service platform for real-time attendance tracking and queries.
• Assisted with planning, organizing and coordinating company events.
• Assisted in developing job descriptions and person specifications.
• Provided administrative support to the HR department, including document preparation and calendar management.
• Assisted with payroll preparation by collecting timekeeping information and processing reports.
• Facilitated new hire orientations and employee training sessions.
• Reviewed and processed payroll-related actions to drive data accuracy and comply with company policy and federal and state regulations.

• Packed, sealed or affixed postage to prepare materials for shipping.
• Prepared work orders, bills of lading or shipping orders to route materials.
• Traced missing material and shipments through vendor and customer communications.
• Examined shipment contents and compare with manifests, invoices or orders to verify accuracy.
• Determined shipping methods, routes or rates for materials to be shipped.
• Unpacked and examined incoming shipments to confirm consistency with records and routed materials to appropriate department.
• Requisitioned and stored shipping materials and supplies to maintain inventory of stock.
• Tracked inventory and conducted cycle counts to maintain accurate records.
• Kept stockroom clean and neat for maximum productivity.
• Stored items in orderly and accessible manner in warehouse tool rooms, supply rooms, or other areas.
• Prepared and posted weekly payments to vendors and suppliers.
• Verified accuracy of information and resolved discrepancies with vendors before entering invoices for payment.
• Processed invoice payments
• Distributed work orders to departments.
• Prepared work orders and created purchase requisitions
• Managed movement of materials and product through production.
• Processed accounts payable and accounts receivable updates to maintain current financial records.
• Oversaw storeroom inventory by restocking supplies and submitting purchase orders.
• Received incoming shipments and reviewed contents against purchase order for accuracy.
• Traced missing material and shipments through vendor and customer communications.
• Contacted suppliers to verify shipment details.
• Received and distributed incoming mail, messages and packages to appropriate individuals.
• Used daily system logs to document production information, discussing issues with management.
• Processed sales transactions to prevent long customer wait times.

Accomplished development opportunites-

• Inventory cleanup, control
• Removing and requesting contracts for stock items
• Checking contracts, codes, locations, suppliers, reorder points, accuracy and units of measurement and adjusting or correcting when necessary
• Maintenance project and Mine Storeroom relocation
• Organizing by Assets, removing previous bin numbers/assigning new bin numbers in SAP, physically moving/restocking items, relabeling and communicating with all departments on relocated items

• Loaded orders into bulk trucks and barges according to delivery numbers.
• Entered loading information into computer system
• Cleaning, shoveling salt piles, walking conveyor belt lines to get salt flow started at beginning of shift
• Operated winch, tied down barges, walked barges to measure depth
• Loaded/ Unloaded cargo from trucks with mechanized equipment when needed.

• Oct 1992 to Jan 1998- worked assembly line sewing elastic onto briefs. Sewing was discontinued, i then transferred to warehouse as a forklift operator
• Relocating stock to and from bins at elevated heights both manually box by box to pallets and by pallet on elevating forklift platform
• Stacked boxes and wrapped manually to secure on pallets/skids as needed
• Supported stock inventory to modules for order pickers
• Used handheld scanners for warehouse management system compliance.
• Helped pick orders if needed
• Unloaded incoming items from trucks and transported materials to staging area as needed