Anastasia Malhotra
McKinney,United States
Summary
Forward-thinking Executive Assistant accomplished in aiding company leaders with key functions. Gifted at managing busy schedules, organizing projects and providing stellar administrative support to executive team. Analyzes, prioritizes and completes tasks with professionalism and sound judgment.
Overview
9
9
years of professional experience
Work History
U.S. Risk, Inc.
Dallas , United States
2015.12 - 2024.02
- Organized and managed complex calendar of appointments, meetings, and travel arrangements for executive team.
- Facilitated successful acquisitions by expertly managing logistics and confidential contracts.
- Coordinated high-stakes meetings, enhancing communication and decision-making for executives.
- Proactively oversaw the CEO's inbox, promptly addressing incoming emails.
- Acted as a liaison between the executives and internal and external stakeholders to facilitate communication flow.
- Successfully organized diverse company events including annual summit meetings, board gatherings, and internal sessions. Created powerful PowerPoint presentations while overseeing the recording and distribution of critical information.
- Spearheaded and managed the corporate move to a new location, overseeing vendor contracts, storage logistics, and layout planning (iOffice).
- Executed meticulous meeting and event planning, including scheduling and catering for on-site and off-site functions.
- Efficiently handled incoming phones and emails for the executive team, ensuring effective routing and confidentiality.
- Collaborated with HR on recruitment efforts, sourcing resumes, and conducting I-9 verifications.
- Provided support to CEO and family for personal tasks such as travel arrangements, family vacations, and estate management.
- Prepared reports, presentations, agendas, minutes, and other documents as needed by the executive staff.
- Maintained confidential records and files related to executive operations.
Receptionist
U.S. Risk, Inc.
2015.08 - 2015.12
- Ensured an inviting atmosphere for visitors and promoted excellent customer service interactions.
- Assessed departmental needs and efficiently filtered calls, driving business productivity.
- Organized and scanned documents into the electronic database, ensuring efficient information retrieval.
- Sorted and processed mail for timely distribution to respective departments, streamlining communication.
- Coordinated and hosted meetings in the conference room, showcasing excellent organizational skills.
- Managed calendars for conference rooms and shared areas, optimizing resource utilization.
- Initiated support for the CEO by managing his executive calendar and gatekeeping communications, demonstrating proactive project management.
- Highlighted strong performance and initiative, resulting in a promotion to Executive Assistant to the CEO after just 4 months.
Receptionist/Admin Assistant
Concord Career College
2015.01 - 2015.08
- Efficiently screened calls and scheduled appointments to optimize executive time management.
- Organized and maintained student files for enhanced accessibility and order.
- Diligently analyzed enrollment applications to ensure qualifications were met for executive interview consideration.
- Maintained student files, improving data accessibility and compliance.
- Analyzed enrollment applications, ensuring qualified candidates for interviews.
Education
Richardson High School
Richardson, TX2016-05
Skills
- Confidentiality
- Administrative Support
- Self-starter
- Travel administration
- Strategic Planning
- Microsoft Office (Full Suite)
- Time Management
- Attention to Detail
- Scheduling
- Meeting planning
- Interpersonal Communication
- Mail handling
- Professional and mature
Personal Information
Title: EXECUTIVE ASSISTANT
Languages
English
Timeline
U.S. Risk, Inc.
2015.12 - 2024.02
Receptionist
U.S. Risk, Inc.
2015.08 - 2015.12
Receptionist/Admin Assistant
Concord Career College
2015.01 - 2015.08
Richardson High School
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