Andrea O'Leary
Lexington,KY
Summary
Multitalented Executive Assistant/Account Executive/Project Manager with over 25 years in top-tier organizational support. Skilled at close work with senior executive team. Robust history offering office management, support staff management, training, supervision and event planning. Excellent research, project support and organizational abilities.
Overview
30
30
years of professional experience
Work History
Account Executive
Agentis Management
Frankfort, KY
10.2020 - Current
- Manage all aspects of non-profit, healthcare-focused associations
- Board of directors management, including communication, agendas, board nominations, board election ballots, annual budgets, strategic planning, bylaws updates, etc
- Manage all aspects of association committees, subcommittees and special interest groups including handling meeting minutes, scheduling meetings and following up on committee objectives
- Manage all membership communication including email blasts, social media platforms, monthly newsletter, etc
- Manage all aspects of annual convention and annual Board of Directors meetings
- Duties include logistics, meal planning, hotel space, creation of promotional materials, program content, registration, sponsorship, audio/visual requirements, exhibitor set-up, etc.
Program Associate
Long John Silver's Franchisee Association
Lexington, KY
03.2017 - 10.2020
- Assist in organizing and planning all aspects of annual convention and annual Board of Directors meetings
- Duties include logistics, meal planning, hotel space, creation of promotional materials, program content, registration, sponsorship, audio/visual requirements, exhibitor set-up, etc.
Executive Assistant/Director of Special Projects
University of KY
Lexington, KY
03.2008 - 01.2017
- Served as liaison between the Associate Provost and all internal and external constituencies, mediating access as appropriate; prioritized meetings and events; created minutes, reports and summaries regarding ongoing campus projects or partnerships; arranged all logistics related to meetings including attendees, technology, location; managed searches for senior professional-staff positions
- Supervised and directed particular projects, especially those related to international and/or Graduate School delegations and grant sponsored visiting groups; identified and solicited faculty to lead workshops for these groups; managed on or off-campus lodging, travel, transportation, and schedules for these groups; ensured consistency of activities with grant objectives; composed and vetted reports for external grantors
- Supervised graduate assistants in the management of visiting delegations and grant-sponsored groups; ensured that the students had appropriate employment status to be compensated for their work; oversaw time management and prioritization of the students.
Program Associate
Council of State Governments, CSG
Lexington, KY
05.2004 - 03.2008
- Assisted in organizing and planning all aspects of annual, mid-year, and regional conferences, including logistics, meal planning, hotel space, creation of promotional materials, program content, registration, sponsorship, audio/visual requirements, exhibitor set-up, etc
- Created and distributed weekly electronic newsletter; edited, formatted, and distributed quarterly newsletter
- Created and maintained website functions and content; maintained association database
- Created and managed member surveys
- Managed member list serv
- Organized and created agendas for several monthly committee conference calls
- Invoiced state and corporate membership.
Administrative Assistant
Commonwealth Eye Surgery
Lexington, KY
04.2001 - 03.2003
- Compiled monthly financial reports for three surgeons
- Organized and confirmed surgery schedules, including pre-certification of insurance benefits and co-pays, coded, posted, and billed insurance, prepared and filed extensive surgical paperwork
- Greeted patients and followed up with patients to ensure satisfaction.
Front Office Manager
Retina & Vitreous Eye Surgeons
Lexington, KY
01.1994 - 08.1999
- Managed phone system for three physicians and technical staff of twenty
- Worked with insurance companies ensuring patient insurance was valid and visits were authorized
- Confirmed insurance prior to surgery
- Coordinated services with other doctors' offices
- Scheduled patient appointments
- Traveled to satellite offices around the state on a weekly basis, performing all of the above duties.
Education
BACHELOR OF ARTS - JOURNALISM
UNIVERSITY OF KENTUCKY
01.1990
Skills
- Executive Support
- Project Management
- Meeting Planning
- Calendar Management
- Travel Coordination
- Interpersonal Skills
- Microsoft Office Suite Expert
References
- Chris Walls, previously VP of Creative Services, Agents Management, chriswalls0024@yahoo.com
- Adam Haley, previously Executive Director of KAPA, KPHA, and KAA, Agentis Management, adamphaley@gmail.com
- Dr. Susan Carvalho, Dean of the Graduate School, University of Alabama (Past UK Associate Provost for Internationalization & Interim Associate Provost and Dean of the Graduate School), 859-618-4399
Affiliations
- Avid runner, swimmer, and yoga enthusiant.
Timeline
Account Executive
Agentis Management
10.2020 - Current
Program Associate
Long John Silver's Franchisee Association
03.2017 - 10.2020
Executive Assistant/Director of Special Projects
University of KY
03.2008 - 01.2017
Program Associate
Council of State Governments, CSG
05.2004 - 03.2008
Administrative Assistant
Commonwealth Eye Surgery
04.2001 - 03.2003
Front Office Manager
Retina & Vitreous Eye Surgeons
01.1994 - 08.1999
BACHELOR OF ARTS - JOURNALISM
UNIVERSITY OF KENTUCKY
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