Drea Scannell
Pensacola,FL
Summary
Driven and resourceful professional with 15+ years of experience assisting with work of high-achieving executives. Track record supporting professional needs with well-organized precision. Successfully manages high-volume workloads in rapidly changing environments.
Overview
12
12
years of professional experience
Work History
Executive Assistant to the Chief Executive Officer
Hamilton Raye/LTSE
02.2023 - Current
- Oversaw day-to-day operations to keep organization running smoothly while meeting business goals.
- Refined organizational structure to consolidate, streamline, and delineate necessary functions.
- Created succession plans to provide continuity of operations during leadership transitions.
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Handled confidential and sensitive information with discretion and tact.
- Updated spreadsheets and databases to track, analyze, and report on performance and sales data.
Director of Operations/Transaction Coordinator
Keller Williams Gulf Coast-The Zimmern Team
08.2021 - 02.2023
- Processed real estate transactions from start to finish, smoothly communicated between clients, sales staff and title companies and drove on-time, smooth and stress-free closings.
- Oversaw and managed real estate agency digital tools and recommended new features for technology platform to improve closing process based on transaction coordination experiences.
- Completed month-end and year-end closings, kept records audit-ready and monitored timely recording of accounting transactions.
- Established budgets and strategic business plans for daily operations.
- Verified accuracy of accounting disbursements such as payroll and vendor payments.
- Checked payroll, vendor payments, commissions and other accounting disbursements for accuracy and compliance.
- Utilized financial software to prepare consolidated financial statements.
Executive Assistant/Business Office Manager
Addison Riley LLC
01.2020 - 08.2021
- Manage multiple calendars, scheduling all consults and appointments for top executives.
- Manage sensitive financial and client information to maintain confidentiality and professionalism
- Established workflow processes, monitored daily productivity and implemented modifications to improve overall performance of personnel.
- Determined current trends to provide recommendations to management.
- Coordinated staff travel arrangements and prepared itineraries for trips.
- Researched issues regarding billing and resolved problems to maintain customer satisfaction.
- Assisted business leaders with resolving conflicts among employees and improving associated policies.
- Coached and mentored newly hired employees to speed up onboarding process.
- Liaised with leadership to oversee and execute financial, budget and contractual matters.
Virtual Executive Assistant
Stevenson Klotz Law Firm
08.2018 - 03.2020
- Remotely manage executive tasks, multiple complex calendars, and all administrative functions
- Facilitate communication to enhance business process through professional correspondence
- Manage complex travel arrangements with ease and flexibility
- Create and maintain an organized filing system for both professional and personal documentation
Executive Assistant/Front Office Manager
Studer Community Institute
03.2014 - 08.2018
- Increased team productivity by reinvigorating office protocols.
- Managed multiple calendars, phone lines, email accounts, and mail.
- Maintained financial records of check deposits.
- Coordinated executive conferences and events.
- Created, maintained and updated filing systems for paper and electronic documents.
Executive Assistant
Amalfi Consulting and Investigations
07.2011 - 01.2014
- Type documents such as correspondence, drafts, memos, and emails, and prepared 3 reports weekly for management.
- Purchased and maintained office supply inventories, and always careful to adhere to budgeting practices.
- Recorded, transcribed, and distributed minutes of meetings Remotely manage executive tasks, multiple complex calendars, and all administrative functions.
- Facilitate communication to enhance business process through professional correspondence.
- Work closely with direct supervisor to coordinate and execute special projects.
- Manage complex travel arrangements with ease and flexibility.
- Manage confidential materials and sensitive situations in a professional manner.
- Create and maintain an organized filing system for both professional and personal documentation.
Education
Associate of Arts -
Palm Beach State College
Boca Raton, FL05.2009
High School Diploma -
Highlands Christian Academy
Pompano Beach, FL05.2006
Skills
- Business Correspondence
- Standard Operating Procedure Development
- Executive Calendars
- Regulatory Compliance
- Performance Management
- Microsoft Office Suite
- Remote Work Coordination
- Payroll Administration
- Travel Coordination
- Intuit QuickBooks
- CRM software
- Social Media Management
- Documentation and Recordkeeping
- Strategy Development
- Sound Judgment
- Cash Flow Management
- Spreadsheet Tracking
- CRM Tracking
- Process Implementation
- Database Management
- Privacy and Confidentiality
- Business Operations
Timeline
Executive Assistant to the Chief Executive Officer
Hamilton Raye/LTSE
02.2023 - Current
Director of Operations/Transaction Coordinator
Keller Williams Gulf Coast-The Zimmern Team
08.2021 - 02.2023
Executive Assistant/Business Office Manager
Addison Riley LLC
01.2020 - 08.2021
Virtual Executive Assistant
Stevenson Klotz Law Firm
08.2018 - 03.2020
Executive Assistant/Front Office Manager
Studer Community Institute
03.2014 - 08.2018
Executive Assistant
Amalfi Consulting and Investigations
07.2011 - 01.2014
Associate of Arts -
Palm Beach State College
High School Diploma -
Highlands Christian Academy
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