Summary
Overview
Work History
Education
Skills
Certification
Work Preference
Timeline
AdministrativeAssistant
ANGELA SMALLWOOD
Open To Work

ANGELA SMALLWOOD

Summary

Professional with strong background in project support, ready to drive results and adapt to changing needs. Demonstrates exceptional skills in team collaboration, problem-solving, and effective communication. Known for reliability, organizational excellence, and ability to manage multiple priorities seamlessly. Equipped to support project success through strategic planning and meticulous execution.

Overview

27
27
years of professional experience
1
1
Certification

Work History

Sr. Project Control Analyst/Risk Board Coordinator

ASRC Federal Systems Solutions (NASA HQ)
05.2019 - Current
  • Provide program control analyst functions for the Deputy Associate Administrator for Programs (DAAP) within the Science Mission Directorate (SMD). As the SMD Risk Coordinator, I facilitate the Quarterly Risk Board Audit Meeting by coordinating with department heads to ensure risk management strategies are integrated into departmental operations, assigning actions, and maintaining the digital tool SMD Programmatic Information (SPI) to generate the qualitative and quantitative analytical 5x5 risk matrix (also referred to as the scorecard).
  • Provide support by ensuring project-related risks are coordinated, tracked, and reported to relevant stakeholders and staff. It is important to capture detailed risk reports, analyze current risks, and identify potential risks that may impact the missions. This helps in proactive risk management, which is essential to ensure the safety and success of any mission. By thoroughly examining the risks, we can take necessary measures to minimize their impact and avoid potential negative consequences.
  • Joined the Core Audit Working Group of forward-looking individuals who appreciate critical thinking and strategizing on improving the Science Mission Directorate Management Handbook. I develop and implement comprehensive risk management policies and procedures to identify and mitigate potential risks across the organization.
  • As the SMD Directorate Program Management Council (DPMC) Manager, I work with division directors, deputies, and program executives to schedule all DPMCs and Flight Program Review (FPR) meetings. I track the in-depth assessment of programs and projects to certify their programmatic, management, and technical readiness to proceed into the phase of formulation or implementation.
  • As the SMD lead for the Partnership Agreement Maker (PAM), I help improve SMD’s routing processes, create new user accounts, assist staff, interns, and new hires with the transition to digital recordkeeping (electronically routes concurrence and signature packages), and coordinated with information technology for technical issues using the system.
  • Inform leaders on industry trends, regulations, and best practices. I proactively identify opportunities for improvement by delivering “the right knowledge, at the right time” for particular needs while respecting context. I organize relevant knowledge and insights with stakeholders to enhance their understanding and decision-making processes.
  • Develop monthly Program Executive lessons learned Forums and quarterly Program Manager Forums to align advocacy and program support within SMD. I organize the topics with the SMD Portfolio Strategic Manager, arrange the schedule with the presenter, and implement action plans to support the forums
  • Coordinated project schedules and timelines to enhance operational efficiency.
  • Developed and maintained project documentation to ensure compliance with regulatory standards.
  • Analyzed control systems to enhance operational efficiency and compliance with NASA regulations.
  • Developed and implemented risk assessment protocols to identify process vulnerabilities.

Confidential Assistant

National Transportation Safety Board
09.2010 - 05.2019
  • Provided confidential and high-level administrative support to the Board Member. Facilitate the Member’s accessibility and open lines of communication with staff and outside agencies including the FAA, DOT, NHTSA, IIHS representatives, and other transportation safety industries; labor organizations; lobbyist; local governments; and constituents.
  • Worked closely on projects by securing or coordinating the compilation of information from knowledgeable experts on the subject from staff, outside agencies or sources; organized data and developed materials as a basis for briefings or discussions in meetings.
  • Supported the Member in generating PowerPoint presentations, extensive graphing and charting in Excel on accident data such as, number of aircraft with loss of control issues, landing gear malfunctions or pilot profile, to determine the total of fatal and non-fatal accidents within general aviation.
  • Managed a variety of documents from inception through approval. Monitored progress and provided regular updates to senior leadership. Assisted with budget recommendations and justifications, monitored budget expenditures, participated in long- range planning for department.
  • Attended management meetings, coordinated agendas, took notes and ensured timely and appropriate follow up. Gathered, summarized and prioritized information needed by the Member to make decisions and responded timely to requests.
  • Developed and maintained the Member’s calendar and established priorities at own discretion; scheduled appointments, meetings, conferences and speaking engagements; shifted or refused appointments; and accepted or declined invitations to meetings.
  • Prepared travel arrangements (domestic and international), created detailed itineraries and instructions to manage logistics, secured travel visas and managed travel expenses and reimbursements. Served as back-up staff member for emergency accident investigations, launches. Coordinated with public affairs to schedule interviews; and worked with the Member to prepare talking points.
  • Facilitated communication between departments to streamline information flow and enhance collaboration.
  • Coordinated logistics for transportation safety investigations, ensuring timely resource allocation.
  • Coordinated administrative support for senior leadership, enhancing operational efficiency.
  • Managed scheduling and logistics for high-level meetings, ensuring seamless execution of agendas.

Executive Assistant & Scheduler

U.S. House of Representatives
09.2009 - 09.2010
  • Reviewed outgoing documents for procedural and grammatical accuracy and for conformance with organization policies and practices. Independently gathered data needed to satisfy unique travel requirements; prepared and submitted travel vouchers for the Congresswoman and staff as needed.
  • Created and maintained files and records, spreadsheets, and other documents; and handled all clerical details on behalf of the Congresswoman. Drafted routine correspondence and meeting agendas for the Congresswoman’s review and finalized content. Transcribed and distributed notes from staff meetings. Screened incoming correspondence, segregated and routed to Congresswoman and/or other appropriate individuals for action or reply.
  • Made all necessary arrangements for meetings and/or conferences such as securing space, time, and preparing needed materials. Notified meeting participants and provided supporting documents and related information pertinent to the topic to be discussed. Followed up with Congresswoman and/or other appropriate individuals about commitments made and the status of actions identified at meetings or conferences.
  • Coordinated schedules and meetings for Congressional members, ensuring efficient time management and communication.
  • Managed correspondence and documentation, streamlining information flow within the office.

Procurement Consultant

J.A. White & Associates, Inc.
08.2009 - 08.2009
  • Worked closely with the President to review and revise Contracts & Supply Chain Management Contingency Operations Practices, Guidelines and Supplemental Job Aids for a local government organization based in South Carolina. Participated as a team member on an acquisition management review team conducting basic procurement procedures; and assisted with the interpretation of contractual regulations and resolving issues.
  • Determined the appropriate contract type and applicable special provisions as they applied to the project. Selected appropriate clauses, ensuring clear and complete specifications, or other routine supplemental stipulation. Drafted, reviewed, and negotiated, in collaboration with attorneys, intellectual property contracts for software license agreements, non-disclosure and vendor agreements.

Contract Manager & Legal, HR

Truist, Inc.
10.2008 - 04.2009
  • Determined the appropriate type of contract and applicable provisions based on the type of project; maintained contract files to track and confirm contractual requirements. Selected appropriate clauses, ensuring clear and complete specifications.
  • Recommended revisions to the statement of work or specifications, and decided on the type of contract, milestones. Composed memoranda, minutes and reports; and drafted contract provisions and supporting documents.
  • Independently, reviewed and collaborated with the Human Resources department on matters relating to third-party subpoenas, garnishments, EEOC charges and employee complaints. Research case law and internal policies and requested information to safeguard the integrity of internal processes, promote an expeditious and fair response to employees and/or governmental agencies – organized and maintained investigative files.
  • Led contract negotiation processes, ensuring compliance with legal standards and organizational policies.
  • Developed and implemented contract management strategies to optimize supplier relationships and reduce risk.

Senior Legal Administrator

SI International, Inc. (Serco)
09.2005 - 10.2008
  • Worked with Human Resources department and management to review and update Corporate Policies Manual, Employee Handbook and Code of Ethics; third-party subpoenas, garnishments, EEOC charges and employee complaints. Researched case law and internal policies and requested information to safeguard the integrity of internal processes promote an expeditious and fair response to employees and/or governmental agencies – organized and maintained investigative files.
  • Researched information to ensure timely filing of Forms 3, 4 and 5 including participating in the SEC filing process for Forms 10-K, 10-Q, Proxy, Section 16 filings and worked with financial printer as part of the SEC electronic filing.
  • Created PowerPoint presentations, organizational charts, calendars and reports to support anticipated mergers and acquisitions, and potential organizational changes. Coordinated travel arrangements, prepared itineraries and scheduled appointments with local and out of state offices.
  • Managed legal documentation and correspondence for compliance with regulations.
  • Coordinated scheduling and logistics for legal meetings and client consultations.
  • Managed legal documentation processes, ensuring compliance with organizational standards and regulations.
  • Coordinated case management activities, facilitating communication between legal teams and external stakeholders.

Legal Secretary

Collier Shannon Scott, PLLC (Kelley Drye)
10.1998 - 09.2005
  • Transcribed various pleadings and motions; prepared correspondence; filed electronic filings for various Court Districts and Appellate Courts; monitored and obtained discovery request responses.
  • Assisted attorneys in the preparation of trials, depositions, mediations and arbitration hearings by organizing legal documents; communicated daily with court officials, clients, and opposing counsel to case manage litigation matters.
  • Prepared PowerPoint presentations for legal seminars; scheduled legal proceedings, coordinated teleconference calls and prepared outgoing mail. Assisted with training new secretaries and summer associates with day-to-day office procedures, as well as court procedures and client contacts; provided extensive secretarial and paralegal support.
  • Managed executive calendar, coordinated staff meetings, reviewed time and attendance records, coordinated travel, processed reimbursement requests; worked with billing to ensure rates were applied correctly. Developed an Excel spreadsheet to track initial retainer fees and monthly expenses to avoid cost overruns. Maintained work-partners daily timekeeping logs and daily expenses.
  • Prepared legal documents, including briefs and pleadings, ensuring accuracy and compliance with court requirements.
  • Coordinated schedules for attorneys, managing appointments and deadlines to optimize workflow efficiency.
  • Managed complex calendars and scheduling for attorneys, ensuring timely appointments and meetings.
  • Prepared legal documents, including pleadings, motions, and correspondence, maintaining accuracy and compliance.

Education

MBA - Public Admin

Strayer University
Alexandria, VA
07-2011

Certification - Paralegal Studies

GW College of Professional Studies
Washington, DC
05-2009

BBA - Business Admin

Strayer University
Suitland, MD
07-2007

Skills

  • Software knowledge
  • Meeting facilitation
  • Documentation management
  • Scheduling expertise
  • Time management
  • Risk assessment
  • Verbal and written communication
  • Multitasking Abilities

Certification

  • Licensed Real Estate Agent (MD), 2022-present
  • Certified Paralegal, 2009-present

Work Preference

Work Type

Full TimeContract Work

Location Preference

RemoteHybridOn-Site

Timeline

Sr. Project Control Analyst/Risk Board Coordinator

ASRC Federal Systems Solutions (NASA HQ)
05.2019 - Current

Confidential Assistant

National Transportation Safety Board
09.2010 - 05.2019

Executive Assistant & Scheduler

U.S. House of Representatives
09.2009 - 09.2010

Procurement Consultant

J.A. White & Associates, Inc.
08.2009 - 08.2009

Contract Manager & Legal, HR

Truist, Inc.
10.2008 - 04.2009

Senior Legal Administrator

SI International, Inc. (Serco)
09.2005 - 10.2008

Legal Secretary

Collier Shannon Scott, PLLC (Kelley Drye)
10.1998 - 09.2005

MBA - Public Admin

Strayer University

Certification - Paralegal Studies

GW College of Professional Studies

BBA - Business Admin

Strayer University

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