ANGELA VATICALOS
CONVERSE,TX
Summary
Capable Accounting Assistant skillful in data collection and analysis with meticulous eye for detail. Known for strong general ledger accounting, account reconciliation, and audit support. Expertise in job-related software.
Overview
34
34
years of professional experience
Work History
Accounting Assistant
BEN E KEITH Food Distribution Services
12.2025 - 08.2026
- Processed high-volume accounts payable transactions using updated SAP software
- Reconciled vendor statements and resolved billing discrepancies with suppliers.
- Processed invoices for food distribution orders and matched supporting documents.
- Entered accounts payable data using accounting software and spreadsheets.
Senior Executive Administrative Assistant
UNIVERSITY OF TEXAS HEALTH SCIENCE CENTER, OFFICE OF THE PRESIDENT
San Antonio, TX
01.2025 - 08.2025
- Calendaring events taking place in conference rooms and/or offices
- Setup of rooms for meetings and events, pre and post
- Answering front desk telephone and providing information, transferring calls, taking and relaying messages and screening all calls
- Managed ordering of office and kitchen supplies, maintaining adequate stock levels for seamless operations
- Maintained inventory records and purchased necessary supplies to ensure operational efficiency.
- Created table tent cards for meetings to enhance organization.
- Processed invoices for food distribution accounts payable, ensuring timely payments and accurate record-keeping
- Reconciled billing records with delivery documents.
Administrative Assistant
USAA
04.2024 - 12.2024
- Edited weekly, biweekly, and monthly audits to maintain compliance and support departmental objectives.
- Updated status information of adjusters during scheduled drops at 8am, 10am, 12pm, and 2pm to ensure real-time accuracy.
- Notified manager of discrepancies and questions that needed resolution
Administrative Assistant (Temporary Position)
UNIVERSITY OF TEXAS HEALTH SCIENCE CENTER, CELL SYSTEMS & ANATOMY
05.2023 - 11.2023
- Prepared regular reports and processed Visa requests with necessary onboarding and renewal documents to ensure compliance.
- Alerting faculty/staff of deadlines for expiration of visas and following through with appropriate recommendations
- Alerting faculty/staff of deadlines for expiration of visas and following through with appropriate recommendations
- Notified relevant staff about low office supply levels to ensure timely restocking.
- Alerting proper staff of office supplies needing to be replenished
- Executed additional tasks based on departmental needs
Financial Reporting Professional (Temporary Position)
AMERIPRIZE FINANCIAL INSTITUTIONS GROUP
09.2022 - 12.2022
- Prepared and delivered daily onboarding reports on new accounts to enhance client engagement
- Prepared and delivered weekly reports on new accounts to support Advisors' tracking efforts
- Received client documents and organized them into designated folders for easy access.
- Obtained signatures from clients on banking documents to ensure compliance. to clients' banking documents for their accounts and placing in correct folders
- Mailed client documents via Certified Mail with Return Receipt Requested to confirm delivery.
Administrative Assistant (Temporary Position)
SOUTHWESTERN MOTOR TRANSPORT LINES (Temporary Position)
03.2022 - 08.2022
- Scheduling Appointments for CFO internally and externally
- Answered phone calls and greeted guests; relayed messages to CFO.
- Developed organized file and document management system for safekeeping
- Creating task lists for two Break Rooms being remodeled and ensuring all is complete
- Processed payments for vendor invoices to maintain accounts from three separate owner/company accounts
- Creating files and filing system to be kept in safekeeping
- Drafted correspondence, memos, and emails for CFO to facilitate communication with stakeholders
- Compiled and maintained task lists for two Break Rooms remodel project to ensure all tasks were completed
- Managed incoming phone calls and directed them to appropriate personnel and meeting guests; relaying messages to CFO when needed
Administrative Assistant (Temporary Position)
CITY OF SAN ANTONIO
01.2022 - 03.2022
- Answered calls for department regarding Open Records Requests, facilitating timely responses for inquiries
- Conducted research on Open Records Requests for customers
- Conducted research on Open Records Requests for customers
- Returned customer calls with requested information, enhancing customer satisfaction and support
- Attached Open Records to Open Records Requests and finalized submissions
- Investigated issues preventing the dispatch of Open Records Requests and organized files accordingly
Administrative Assistant (Temporary Position)
CITY OF SAN ANTONIO (NHSD)
08.2021 - 01.2022
- Secured grant funding for projects
- Approved invoices processed by fiscal processors to ensure accuracy and compliance
- Returned invoices for revision with corrections to maintain approval standards
- Validated vendors to ensure reliability and adherence to organizational criteria
- Ensured vendor reliability by rejecting those that did not meet established criteria. after comparison and additional information From SAP
- Processing Pledge forms through SAP to pay Rent, Mortgage, CPS, SAWS and
- Internet bills for clients who are having issues paying due to COVID-19.
- Ensuring that the proper bills are attached to each client's SAP form submitted to be paid.
Accounting Clerk (Temporary Position)
BEST MANUFACTURING
08.2020 - 11.2020
- Processed accounts payable transactions to ensure timely vendor payments
- Executed check runs for vendor payments to maintain supplier relationships
- Maintained cash receipts journal for record accuracy
- Compiled and submitted weekly payroll entry reports to ensure timely employee payments.
- Generated invoices for client billing to facilitate prompt payment collection
Administrative Assistant (Temporary Position)
PI INDUSTRIAL
03.2020 - 05.2020
- Managed front desk operations to greet visitors and handle inquiries. Unlocking/clocking front door for visitors expected due to COVID-19.
- Changed backup tape each morning in server room to ensure data security.
- Responded to client inquiries about invoice payment status, ensuring clear communication and client satisfaction.
- Billing daily in HRMS, a step by step process
- Verified accuracy of invoices and Billing Log against BOLs to maintain financial integrity.
- Closing out Billing each day with a clean slate
- Closed out billing processes each day to ensure accurate financial records.
- Scanned and submitted invoices to corporate office, facilitating timely payment processing.
- Scanned daily billed invoices and uploaded them to customer's online file for record keeping.
- Working with IT to assist in getting computer settings correct
Office Professional (Temporary Position)
INSURANCE BROKERAGE, LIFE AND ANNUITIES
08.2019 - 01.2020
- Coordinated client appointment scheduling to optimize time management
- Provided support to clients during appointments to ensure their needs were met.
- Facilitated client connections with home office for accurate account verification
- Executed follow-up procedures with clients to address questions and provide assistance
Site Administrator
ELS
03.2019 - 08.2019
- Approving Weekly Timesheets using Kronos
- Onboarding process for new Employees
- Created and maintained employee files to ensure compliance and accessibility
- Preparing onboarding procedures for newly hired employees and ensuring the results are recorded
- Conducted phone screens and interviews for candidates, facilitating effective hiring processes
- Developed onboarding procedures for new employees, ensuring accurate documentation of results
- Processed monthly billing for client accounts in which we work with monthly
- Preparing invoice batches for weekly processing through Accounts Payable
Administrative Assistant (Temporary Position)
CITY OF SAN ANTONIO
07.2018 - 01.2019
- Assisted Director and associates with administrative tasks to enhance office operations
- Maintaining Calendar system through Outlook
- Ordering of supplies using SAP
- Coordinated travel and conference logistics using SAP.
Staff Accountant
VINTAGE AIR, INC
10.2014 - 03.2018
- Accounts Payable and Accounts Receivable
- Applied payments using Microsoft Dynamics to ensure accurate account reconciliation
- Entering all Invoices into Microsoft Dynamics accurately for payments to be made
- Check Runs using Microsoft Dynamics
- Executed check runs using Microsoft Dynamics to facilitate timely vendor payments
- Invoiced customers and dealers daily using Microsoft Dynamics to maintain cash flow
- Conducted internal audits to assess compliance and operational efficiency.
Administrative Assistant
VINTAGE AIR, INC
08.2012 - 10.2014
- Welcomed customers at front desk
- Facilitated customer order processing and ensured accuracy of order details
- Served as front desk receptionist
- Organized and maintained filing system
- Scheduling follow-up with customers
- Promoted to Staff Accountant October 2014
Administrative Assistant - IT Department
NATURAL GAS CO
08.2008 - 09.2011
- Supported Chief Information Officer, Director, and Vice President by managing schedules and communications.
- Provided administrative support for IT Department across San Antonio, Houston, and Dallas offices, ensuring smooth operations.
- Using SAP, coding and entering of invoices and delivering to Accounting Department in a timely manner
- Reconciliation of Purchase Cards for all IT Employees
- Prepared detailed expense reports for management review. using Microsoft Excel
- Coordinated travel arrangements for executive team including flights and accommodations., setting of appointments using Outlook
Call Center Representative -San Antonio, TX
WEST CORPORATION
08.2005 - 08.2007
- Podium Position (COSS) – San Antonio, TX
- August 2007 – August 2008
- Secured telephone messages from employees and prepared daily reports to ensure effective communication flow
- Supported Human Resources Department in hiring processes by verifying pre-employment resumes for accuracy
- Verified details of pre-employment resumes
- Verified purchase orders against invoices and obtained necessary approvals for submission to Accounts Payable
Office Manager/Administrative Assistant, Tempe, AZ
SW ENGINEERING
08.2001 - 09.2004
- Greeted customers and assigned Electrical Designers to jobs, ensuring timely project initiation
- Verified invoices with owner to maintain accuracy and resolve discrepancies
- Categorized and entered invoices into accounting system and submitted to A/P weekly
- Closed finished jobs and billed customers
Administrative Assistant (temporary), Tempe, AZ
MOTOROLA
07.1998 - 08.2001
- Arrangement of meetings and appointments for IT Department
- Compiled data for daily, weekly, and monthly reports to support departmental decision-making
- Coordinated meetings and appointments for IT Department to enhance team collaboration
- Responded to incoming phone calls to address inquiries and emails in a timely manner
Administrative Assistant, Scotland, UK
TETRA PAK, UNITED KINGDOM
09.1994 - 07.1998
- Managed calendaring system for office staff, ensuring optimal scheduling and availability
- Maintained calendaring system for office staff
- Organized client outings to Dairies in Scotland, enhancing client relationships and team cohesion
- Planned Holiday and Tetra Pak activities for staff
- Traveled to Tetra Pak, London for monthly invoice submissions and submitted invoices to Tetra Pak, London monthly for payment
Administrative Assistant, Biochemistry Lab, Scotland, UK
HAIRMYSERS HOSPITAL, EAST KILBRIDE, SCOTLAND, UK
08.1992 - 09.1994
- Booked all patient Biochemistry laboratory work to be done into computer Entered patient results in a timely manner
- Supported laboratory efforts to achieve accreditation by preparing necessary documentation and participating in audits.
- Assisted Hematology, Microbiology and Pathology Laboratory in filing of patient results
- Typed and organized correspondence for Head Biochemist, ensuring timely distribution to relevant departments.
- Collaborated with orthopedic team for one month, matching patient lab results with x-ray images to assist surgeons.
Education
Travel Agent Certification -
Capital City Trade & Technical School
Austin, TexasAssociate Degree -
Austin Community College
Skills
- Microsoft Office Suite, Maintenance Connection, PeopleSoft, SAP, Sage Accounting Software, One Write Plus Accounting Software, Numara Footprints, Numara Track it; CAPPS Reporting System; Microsoft Dynamics/NAV Accounting Software; ICIMS, Various Telephone and Calendaring systems; Internal Auditor; Audio/Visual Conferencing; Certified Travel Ambassador
- SAP accounts payable
- Microsoft Excel
- Invoice processing
- Accounts Receivable
Timeline
Accounting Assistant
BEN E KEITH Food Distribution Services
12.2025 - 08.2026
Senior Executive Administrative Assistant
UNIVERSITY OF TEXAS HEALTH SCIENCE CENTER, OFFICE OF THE PRESIDENT
01.2025 - 08.2025
Administrative Assistant
USAA
04.2024 - 12.2024
Administrative Assistant (Temporary Position)
UNIVERSITY OF TEXAS HEALTH SCIENCE CENTER, CELL SYSTEMS & ANATOMY
05.2023 - 11.2023
Financial Reporting Professional (Temporary Position)
AMERIPRIZE FINANCIAL INSTITUTIONS GROUP
09.2022 - 12.2022
Administrative Assistant (Temporary Position)
SOUTHWESTERN MOTOR TRANSPORT LINES (Temporary Position)
03.2022 - 08.2022
Administrative Assistant (Temporary Position)
CITY OF SAN ANTONIO
01.2022 - 03.2022
Administrative Assistant (Temporary Position)
CITY OF SAN ANTONIO (NHSD)
08.2021 - 01.2022
Accounting Clerk (Temporary Position)
BEST MANUFACTURING
08.2020 - 11.2020
Administrative Assistant (Temporary Position)
PI INDUSTRIAL
03.2020 - 05.2020
Office Professional (Temporary Position)
INSURANCE BROKERAGE, LIFE AND ANNUITIES
08.2019 - 01.2020
Site Administrator
ELS
03.2019 - 08.2019
Administrative Assistant (Temporary Position)
CITY OF SAN ANTONIO
07.2018 - 01.2019
Staff Accountant
VINTAGE AIR, INC
10.2014 - 03.2018
Administrative Assistant
VINTAGE AIR, INC
08.2012 - 10.2014
Administrative Assistant - IT Department
NATURAL GAS CO
08.2008 - 09.2011
Call Center Representative -San Antonio, TX
WEST CORPORATION
08.2005 - 08.2007
Office Manager/Administrative Assistant, Tempe, AZ
SW ENGINEERING
08.2001 - 09.2004
Administrative Assistant (temporary), Tempe, AZ
MOTOROLA
07.1998 - 08.2001
Administrative Assistant, Scotland, UK
TETRA PAK, UNITED KINGDOM
09.1994 - 07.1998
Administrative Assistant, Biochemistry Lab, Scotland, UK
HAIRMYSERS HOSPITAL, EAST KILBRIDE, SCOTLAND, UK
08.1992 - 09.1994
Travel Agent Certification -
Capital City Trade & Technical School
Associate Degree -
Austin Community College