Summary
Overview
Work History
Education
Skills
Timeline
Hobbies and Interests
Generic

Angelica A. Lopez

Studio City,CA

Summary

Experienced finance professional with a strong focus on accuracy and efficiency in managing accounts payable and receivable tasks and vendor management. Known for exceptional attention to detail and skilled at organizing and prioritizing tasks to meet deadlines. Consistently delivers exceptional results in independent and collaborative work settings.

Overview

11
11
years of professional experience

Work History

Accounts Payable Specialist

UCLA
08.2023 - Current
  • Processed high volumes of invoices (350+ weekly), ensuring accuracy and adherence to university policies.
  • Work closely with campus departments daily to ensure their invoices are getting processed in a timely and efficient manner.
  • Reconciling vendor statements.
  • Answering emails and communications regarding invoice processing and invoice statuses.
  • Coordinated vendor communications to resolve discrepancies and expedite payments efficiently.
  • Helping UCLA campus wide irregular invoice initiative to maintain a healthy vendor relation.
  • Ensuring all invoices have valid Purchase Orders, FAU's and Vendor accounts.
  • Manages, triage and responds to Service-Now customer service ticket queue regarding rush tickets for high priority invoices that need immediate attention. Includes invoices threatening service cancellation, event deadlines and threatening legal action.
  • Managed and responded to correspondence and inquiries from customers and vendors.

Accounting Manager

Dummit, Buchholz & Trapp - Law Firm
01.2023 - 06.2023
  • Managing and overseeing daily operations of the accounting department.
  • Completing deposits firm wide.
  • Monitoring and reconciling bank accounts with firm partners.
  • Completed bi-weekly payroll for company employees.
  • Assign projects and tasks to accounting staff and keep a detailed audit trail.
  • Monitoring and analyzing month-end accounting data, reports and statements.
  • Completing weekly cash flow with upper management.
  • Accurate and timely processing of year end 1099 and other tax document filings.
  • Streamlined budgeting procedures, enhancing forecasting accuracy and resource allocation efficiency.
  • Implemented process improvements that reduced month-end closing time by optimizing workflow and task delegation.

Accounts Payable

Dummit, Buchholz & Trapp - Law Firm
03.2021 - 12.2022
  • Managing accounts payable using legal accounting software.
  • Inputting all experts, vendors, and in office invoices firm wide (300+ weekly).
  • Providing payment status to experts, vendors and clients.
  • Establishing and maintaining relationships with new and existing experts, vendors and clients.
  • Processing due invoices for payments.
  • Ensuring invoices and bills are paid in a timely manner while complying with firm guidelines.
  • Processing travel and personal expenses firm wide.
  • Keeping paper and electronic files in an organized environment.
  • Oversaw accounts payable process, reviewing invoices for accuracy and resolving payment discrepancies promptly.
  • Expedited invoice processing for timely payment, reducing accounts payable backlog and improving vendor relationships.

Receptionist/Subpoena Clerk/Office Assistant

Dummit, Buchholz & Trapp - Law Firm
10.2018 - 02.2021
  • Meeting and greeting clients.
  • Managed front desk operations, ensuring smooth workflow and excellent client interactions.
  • Sort and distribute mail daily.
  • Handled incoming calls and inquiries, directing them to appropriate departments effectively.
  • Ordering and maintaining office supplies.
  • Assist attorneys and secretaries with issuing records subpoenas.
  • Maintain a relationship with record subpoena vendors.
  • Conduct follow-up calls and emails to communicate status of record subpoenas.
  • Keep a detailed spreadsheet for records per litigation case.
  • Assisted in onboarding new staff, providing training on office protocols and systems.

File Clerk/Support Services

Dummit, Buchholz & Trapp - Law Firm
10.2014 - 10.2018
  • Filing legal correspondence, discovery, pleadings, memos and notes in a detailed file.
  • Filing reviewed records in a detailed file.
  • Filing reviewed deposition transcripts in a detailed file.
  • Scanning and copying necessary documents for attorneys and secretaries.
  • Assisting receptionist answering and screening phone calls.
  • Keeping an organized and clean file room.
  • Assisting secretaries with trial preparation.
  • Creating trial binders for attorneys with detailed tabs.
  • Assisting attorneys at trial by setting up attorneys work place in hotels with office supplies, necessary snacks and beverages, trial binders and remote connectivity.
  • Assisting attorneys at trial with jury selection.

Education

Accounting I and II

Los Angeles Community College District
12.2022

Statistics

Solano Community College
Fairfield, CA
09.2013

Skills

  • Communication (10 years)
  • Adaptability (10 years)
  • Leadership (7 years)
  • Office Management (5 years)
  • Entry verification
  • Payment processing
  • Vendor relations
  • Statement reconciliation
  • ERP systems proficiency
  • GAAP principles
  • Attention to detail and accuracy in everyday procedures
  • Excellent communication skills, both verbal and written

Timeline

Accounts Payable Specialist

UCLA
08.2023 - Current

Accounting Manager

Dummit, Buchholz & Trapp - Law Firm
01.2023 - 06.2023

Accounts Payable

Dummit, Buchholz & Trapp - Law Firm
03.2021 - 12.2022

Receptionist/Subpoena Clerk/Office Assistant

Dummit, Buchholz & Trapp - Law Firm
10.2018 - 02.2021

File Clerk/Support Services

Dummit, Buchholz & Trapp - Law Firm
10.2014 - 10.2018

Accounting I and II

Los Angeles Community College District

Statistics

Solano Community College

Hobbies and Interests

Avid tennis player of over 19 years and a sports fanatic of all types. Born and raised in Northern California with a strong love of nature and the outdoors. Relocated to Los Angeles in 2021 where I enjoy the beach, hiking and catching some live music around the city. 

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Angelica A. Lopez