Summary
Overview
Work History
Education
Skills
Timeline
Generic

ANGELINA JONES

Metuchen,USA

Summary

Experienced and detail-oriented professional with a versatile skill set across multiple areas of office administration, executive support, accounts receivable, vendor management, and human resources. Over the years, I have honed my ability to manage complex administrative tasks efficiently, streamline office processes, and maintain strong relationships with clients, vendors, and team members.

I thrive in fast-paced environments, adapt quickly to new technologies, and consistently exceed expectations in meeting organizational goals. Looking to contribute my expertise to a dynamic team and continue growing within a challenging administrative role.

Overview

12
12
years of professional experience

Work History

Office Administrator/Exec Admin Ass./AR Clerk

GENEWIZ/Azenta Life Science
08.2018 - 01.2025
  • Assistance to President, CFO and VP of operations and other leadership member in scheduling meeting and submitting expense report
  • Assisting Office Manager for Monthly Company meeting
  • Assisting HR to create an Organizational Chart for the company through Vizio
  • Member of Fun Committee organizing events
  • Manage full life cycle recruiting process
  • Cash App in Oracle-ERP
  • Billing Inbox Management
  • Coordinating as chief of staff with Finance head and his leadership team
  • Member of Fun Committee organizing events
  • Perform daily application of customer payments from multiple sources (checks, lockbox, ACH payments) with speed and accuracy
  • Posting Credit card payments min
  • 100/day – GEN, SRS, LSP (Different Departments)
  • Investigate and resolve customer inquiries as needed
  • Creating, Submitting Journal Entries
  • Work on cleaning up unapplied cash
  • Entering PO in Oracle for Billing Team
  • Process high volumes of transactions and remittances
  • Process and reconcile account receivables and remittances
  • Address payment issues like double payments or other discrepancies
  • Engage in collection management processes as necessary
  • Work with Customer’s to obtain valid purchase orders, addresses and credit card information for invoice processing
  • Assist Accounts Receivable Specialists with customer inquiries
  • Print and mail customer invoices (Around 400-800) on a timely basis for various time frames (daily, weekly, monthly)
  • Perform special projects for the Finance department as needed and other duties as assigned
  • Working on Returned invoice in mail – finding correct address
  • Provide support as needed for annual auditing requests
  • Completing Vendor and Supplier Forms with company and financial information required
  • Uploading invoices to various portals for customers (Taulia, Jaggaer, Ariba, Bill.com)
  • Uploading invoices to Government portal (IPP)
  • Submitting POs in Oracle for top level managers
  • Working on decline credit card Informing customers while entering PO in CLIMS to choose CC and payment options and enter the correct last four digit card number
  • Interact with management on a day-to-day basis. Act as liaison between each of the department leaders respectively
  • Write and distribute emails and correspondence. Maintain confidential records and files
  • Assisting with reviewing and revising Confidentiality Agreements and submitting for approval.
  • Assisting in the coordination of international travel and completion and issuance of Foreign Visa Applications.
  • Organize, schedule, and start MS outlook Meeting for Senior Management.
  • Track and help drive completion of key deliverables and follow-up on outstanding items.
  • Drive key team activities including staff and all team meeting agendas and logistics.
  • Prepare correspondence, agenda and other documentation as required.
  • Act as point of contact for administrative support, including scheduling meetings, preparing domestic and international travel, responding to routine correspondence, completing expense reports, maintaining records or files, responding to visitors and telephone, setting up and arranging outside and visitor visits
  • Scheduling and coordinating live meetings and video conferences.
  • Overseas and maintains relationship with FedEx and other shipping companies- company supplies and other issues
  • Provides general administrative support including but not limited to making photocopies, sending faxes, order supplies, maintaining supply closet
  • Assisting Executive Leadership team including but not limited to expense report, scheduling Meetings
  • Utilized strong multitasking skills to manage multiple priorities and tasks, ensuring timely completion of each assignment.
  • Provided quality clerical support through data entry, document management, email correspondence, and overseeing operation of office equipment.
  • Supported administrative staff with timely completion of daily tasks, ensuring smooth office operations.
  • Maintained filing system and organized customer documents for easy retrieval of information.
  • Enhanced office organization with regular maintenance of files, records, and supplies inventory.
  • Ensured confidentiality of sensitive documents through proper storage methods and restricted access control implementation.
  • Processed mail accurately and efficiently, ensuring that all correspondence was distributed to the correct recipients in a timely manner.
  • Maintained a professional atmosphere within the office setting through effective communication skills and polished presentation abilities.
  • Streamlined meeting logistics, coordinating schedules and preparing meeting materials to enhance focus and productivity.
  • Improved office efficiency by digitizing paper files and organizing digital records.
  • Maintained up-to-date employee records to assist in human resources planning.
  • Reduced errors in data entry through rigorous attention to detail and double-checking work.
  • Optimized office space usage, arranging workstations to maximize productivity.
  • Input data into spreadsheets and databases.
  • Kept office supplies well organized and sufficiently stocked, placing orders promptly to replenish materials before depleted.
  • Processed incoming and outgoing mail and packages according to established procedures.
  • Assisted with onboarding of new employees.
  • Supported staff on special assignments and ad hoc projects.
  • Coordinated and scheduled meetings and appointments.

Office Clerical

Cintas Corporation
03.2017 - 07.2018
  • Involves daily interaction with other office support positions, managers, Service Sales Representatives/Route Drivers and customers
  • Creating Credit and Debit Memo
  • Keying the maintenance for production and office
  • Maintaining Route Sales Sheet and Route Balancer
  • Printing Invoices and Garment Request Forms
  • Managing filing system
  • Recording information as needed
  • Updating paperwork, maintaining documents and word processing
  • Performing general office clerk duties and errands
  • Creating, maintaining, and entering information into databases

Accounts Receivable Clerk

Cintas Corporation
03.2016 - 03.2017
  • Administrative functions, including contacting delinquent customers via phone to secure payment
  • Assisting with printing and mailing of statements
  • Reviewing account histories with customers, credit memos and adjustments
  • Daily duties include heavy phone activity and computer use
  • Fill and faxing of customer invoices and information and meeting monthly accounts receivable goals
  • Performing 80 calls/day with utmost accuracy of getting the money mostly via Credit card or sending the cheque
  • Keeping track of assigned accounts to identify outstanding debts
  • Planning course of action to recover outstanding payments
  • Locating and contacting debtors regarding payment status
  • Negotiating payoff deadlines or payment plans
  • Handling questions or complaints; investigating and resolving discrepancies
  • Updating account status and database regularly
  • Alerting supervisors of customers unwilling or unable to pay outstanding amounts
  • Complying with requirements when legal action is unavoidable

Executive Assistant

PAUSHAK LTD
02.2013 - 10.2015
  • Client Coordinator/Marketing Assistance
  • File Keeping, Billing/Invoicing, creating & changing purchase orders in SAP
  • Handling Incoming Calls
  • Maintaining Records
  • Order Tracking, Getting POD copy (E-Commerce)
  • Performing Data Entry
  • Strong Administrative, communication and typing skills
  • Scanning and copying
  • Handling domestic and international travel coordination includes booking transportation
  • Handling expense reporting and document preparation
  • Responsible for Sorting mail, mailing and deposit cheques
  • Created & Printed Invoices
  • Maintained the debtor’s payment account & follow up
  • Posted data to multiple Excel spreadsheets
  • Audit Preparation
  • Coordinated with the Factory and the Laboratory and Production departments
  • Forecasted the Marketing Department Objectives Quarterly/Half Yearly/Yearly
  • Account Receivable representative
  • Handled minimum of 100-250 invoices and sent the dispatch details to clients
  • Contacted 70 Calls /day regarding collections
  • Organized debtors’ payments for Due, Non-due & Overdue for 30/60/90 Days
  • Created Credit Memo/Debit Memo
  • Evaluated Feedback Questionnaires from the customer
  • Maintained the Customer Collection Payment Data
  • Responsible for Expenses and Logistics
  • Scheduling the meetings

Education

MBA - Human Resource Management

PARUL INSTITUTE OF MANAGEMENT AND RESEARCH
Vadodara, Gujarat, India
05-2012

BBA - HRM And Marketing

SEMCOM
Anand, Gujarat, India
05-2010

Skills

    Office Administration & Management
    Executive Assistance & Support
    Accounts Receivable & Billing
    Scheduling & Calendar Management
    Document Preparation & Data Entry
    Customer Service & Client Relations
    Time Management & Prioritization
    Vendor & Supplies Management
    Human Resources Support

Timeline

Office Administrator/Exec Admin Ass./AR Clerk

GENEWIZ/Azenta Life Science
08.2018 - 01.2025

Office Clerical

Cintas Corporation
03.2017 - 07.2018

Accounts Receivable Clerk

Cintas Corporation
03.2016 - 03.2017

Executive Assistant

PAUSHAK LTD
02.2013 - 10.2015

MBA - Human Resource Management

PARUL INSTITUTE OF MANAGEMENT AND RESEARCH

BBA - HRM And Marketing

SEMCOM

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ANGELINA JONES