Anita Jefferson

• Directly supervises local funds staff responsible for the daily operation of the Mirage Bank, (which is a full service banking facility for the people we serve, as well as all local operating funds. Provides standards of performance and points out strong and weak points as an on-going evaluation of performance of subordinates. Administers counseling when needed and proper disciplinary action in accordance with the current directives.
• Responsible for ensuring the tracking, verifying and depositing of daily sales from Programming Services and Dietary. Ensure the delivery of quality customer service. Coordinates responses to correspondence received from Supervisor, Administration, Staff, attorneys, etc. concerning Client Trust Fund and Banking Services. Assist with scheduling coverage for banking operation in the absence of bank staff. Review and approve CTF purchase request ensuring appropriate distribution of funds per policy and procedures. Review Indigent request, approve/disapprove and update Banking System when needed. Prepare monthly Indigent report via Excel spreadsheet and request Indigent funds from Welfare Trust Fund.
• Reconcile the total balance of Client Trust Fund Banking System to Quicken Client Trust Fund Account balance monthly. This process ensures that all transactions are completed correctly. Provide reconciliation to appropriate Accounting staff by the 15th of the following month.
• Responsible for distribution of Client Trust Fund interest in Banking System and report interest earned to appropriate staff. Also backup the reconciling of Sales Tax by comparing Excel spreadsheet and FLAIR reports and making electronic payment of all sales tax to the Department of Revenue.
• Conduct bi-yearly trainings (more often if needed) to all Direct Care Staff on Client Trust Fund Policies and Procedures. This includes staff making withdrawals for Individuals, Special Purchase Request process and Valuables process. Also responsible for training and/or assisting Programming Services and Dietary with Welfare Trust Fund Policies and Procedures regarding daily deposits
• Report Client Trust Fund interest earned yearly via K1 Internet system. Complete unclaimed property reports yearly. Provide Client Trust Fund report for Financial Statements and other reports as needed. Other duties as assigned by Supervisor.
• Supported monthly reporting analysis to achieve validation of internal reports and to reconcile production operations and general ledger.
• Tracked financial progress by creating quarterly and yearly balance sheets.

· Supervise Mirage Bank and Local Funds Staff and assist in solving any issues if arise.

· Complete and submit Performance Expectations and Evaluations on Mirage Bank and Local Funds staff

· Receives Special Purchase withdrawal request to approve or deny

· Void checks in Quicken that are over 90 days (5 Local Accounts)

· Draft a letter to responsible party for any non-sufficient check deposited. (5 Local Accounts)

· Reconcile Banking to Quicken monthly

· Print Biweekly PLP payroll report from DCF Web System portal/Payroll Management System

· Distributes individual’s interest from NEFSH Banking and Vending Application monthly

· Code Client Trust Fund and Welfare Trust Fund Investment Interest in FLAIR SAMAS

· Research and approve Revolving Fund requests for Birth Certificates, Id”s, etc.

· Record payments received

• Reconciled NEFSH local accounts (Client Trust Fund, Revolving, Clearing I, Clearing II and Welfare Trust)
• Processed all NEFSH AT&T and Verizon invoice/bill for payment thru MFMP
• Processed Sales Tax monthly
• monitor and void all checks from the local accounts after 90 days
• Process Quarterly Cash Reports (July/October/January/April)
• Process NEFSH travel as needed
• Processed Revolving Fund request (52 and 32)
• Processed On Demands and Warrant Cancelation
• Back up to the Mirage Bank
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• Back up to Mirage Bank

• Perform basic banking services for individuals we serve at the Mirage Bank with deposit and withdrawal. Utilize numerical cash requisitions for daily activity in the Banking System for the Client Trust Fund.
• Make deposits entries in the banking system of individuals payroll, Social Security and Indigent payments. (shared between 2 tellers).
• Verify total amount in teller drawer with total withdrawal slips, CTF Specials, Patient Trust Fund cash requisitions and cash deposits at the end of the day. Balance to the Patient Trust Fund total by taking the previous days total and adding and subtracting that days deposits and withdrawals
• Maintained account accuracy by reviewing and reconciling checks and withdrawal slips daily/weekly.
• Verified deposits, rectified discrepancies and processed end-of-day paperwork.