ANN MARIE HOLBROOK
Buena Park,CA
Summary
Administrative and program coordination professional with 20+ years of progressively responsible experience in higher education, production management, and office operations. Demonstrated ability to manage department operations, budgets, personnel processes, calendar management, scheduling, and confidential documentation in fast-paced environments. Known for sound judgment, collaborative leadership, and providing high-level support to faculty, students, staff, and community members. Committed to inclusive excellence, professionalism, and operational efficiency.
Overview
27
27
years of professional experience
Work History
Associate Support Coordinator
California State University, Fullerton
Fullerton, USA
01.2023 - 01.2025
- Coordinated and managed department operations for the Undergraduate Research Opportunity Center (UROC), providing high-level office support to faculty, students, staff, and campus partners.
- Planned, initiated, executed, and coordinated complex projects, activities, and large-scale undergraduate research events with accountability for results.
- Maintained and monitored operating budgets and student fellowship funds; analyzed expenditures, supported projections, and ensured operational compliance with funding guidelines.
- Coordinated student hiring and onboarding processes; tracked deadlines and maintained personnel documentation in accordance with university policies.
- Reviewed, managed, and approved student employee time entries using Time Clock Plus, supporting accurate payroll processing and attendance monitoring.
- Provided lead work direction, training, and oversight to student employees, ensuring quality work output and adherence to timelines and procedures.
- Drafted, reviewed, and approved public-facing communications, including flyers, digital content, and announcements, ensuring accuracy and consistency with campus standards.
- Served as a liaison with the Office of Research and Sponsored Programs (ORSP) and other campus units to coordinate faculty support, communications, and event logistics.
- Maintained confidential records related to personnel, funding, and program operations, exercising judgment and discretion.
- Evaluated administrative workflows and made recommendations related to operational and procedural improvements to enhance efficiency and service delivery.
- Managed front-office functions, including visitor reception, sign-in tracking, and maintaining a professional, organized office environment.
Substitute Teacher
Fullerton School District
Fullerton, USA
01.2020 - 01.2022
- Provided instructional and classroom management support while maintaining professionalism and confidentiality.
Entertainment Production Specialist
Disneyland Resort — Disney Performing Arts & Youth Programs
Anaheim, USA
01.2001 - 01.2020
- Coordinated administrative and logistical operations for live performances, workshops, and multi-day educational events.
- Managed schedules, calendar coordination, contracts, procurement, and budget tracking for multiple concurrent programs.
- Served as primary point of contact for clients and internal stakeholders, ensuring clear communication and adherence to deadlines.
- Prepared reports, documentation, and event materials requiring accuracy, discretion, and attention to detail.
- Collaborated with cross-functional teams to deliver large-scale programs within established budgets and timelines.
Musical Theatre Teacher & Director
South Hills High School
West Covina, USA
01.1998 - 01.2018
- Planned and executed academic and extracurricular programs, managing schedules, budgets, student participation, and performances.
- Coordinated productions and special events requiring logistics, staffing, and collaboration with administrators and parents.
Education
Bachelor of Arts - Theatre — Emphasis in Musical Theatre
California State University, Fullerton
Fullerton05-1999
Skills
- Administrative Coordination
- Department Operations
- Office & Program Management
- Budget Tracking & Analysis
- Scheduling & Deadline Tracking
- Calendar Management
- Personnel & Timekeeping Support
- Confidential Records Management
- Event & Meeting Coordination
- Policy & Procedure Application
- Cross-Unit Collaboration
- Team Leadership
- Microsoft Office Suite
- CSU HR & Timekeeping Systems (Time Clock Plus)
- Smartsheet
- SAP
- RBS
Websites
Volunteer Leadership
- President, FUHS Drama Booster Club
- Board Member, FUHS Choir & Dance Booster Clubs
Systems And Tools
- Microsoft Office Suite
- CSU HR & Timekeeping Systems (Time Clock Plus)
- Smartsheet
- SAP
- RBS
Timeline
Associate Support Coordinator
California State University, Fullerton
01.2023 - 01.2025
Substitute Teacher
Fullerton School District
01.2020 - 01.2022
Entertainment Production Specialist
Disneyland Resort — Disney Performing Arts & Youth Programs
01.2001 - 01.2020
Musical Theatre Teacher & Director
South Hills High School
01.1998 - 01.2018
Bachelor of Arts - Theatre — Emphasis in Musical Theatre
California State University, Fullerton