ANNABELLE R. TOLETE
San Andres Bukid Manila
Summary
Accomplished administrative and financial professional with over 20 years of progressive experience in public administration, international development, and government financial operations. Proven track record in managing complex accounting systems, processing high-volume transactions, and ensuring compliance with domestic and international financial regulations. Demonstrated excellence in budget monitoring, payroll administration, grants management, and logistical coordination, particularly in high-stakes environments such as USAID and Philippine government agencies. Adept at cross-functional collaboration, leading process improvements, and providing executive-level support. Committed to operational efficiency, financial integrity, and service excellence in support of organizational goals.
Overview
24
24
years of professional experience
Work History
Voucher Examiner, Regional Financial Services Center (RFSC)
United States Agency for International Development (USAID)
07.2019 - Current
- Financial and Program Management
- Processes high volume of voucher payments for suppliers in accordance with the USG goals and objectives and compliance to PROMPT Pay Act.
- Monitoring of funds and expenditures to ensure budget availability before processing of payment for Implementing Partners (IPs)
- Collaborate and provide Program Officer for the financial updates to the team
- Payroll Processing
- Serves as the primary Lead Timekeeper and subject matter expert for payroll system for the mission in Philippines, Mongolia, Fiji and Papua New Guinea for Locally Employed staff and the alternate lead timekeeper for US employees
- Spearheads payroll orientation for newly hired local staff employees
- Facilitate onboarding, promotions, resignations, salary adjustments for locally employed staff in Philippines and client missions in the Pacific
- Operation Support
- Assists the lead secretary for administrative tasks in the team in routing documents, preparation of memos and correspondences.
- Coordinates meetings for supervisors, prepare agenda and /or briefing notes, send calendar invites for meeting and managing calendars for appointments.
- Provides logistics support for temporary duty (TDY) staff and USG officials, coordinating travel of staff for various site visits
- Ensure all travel arrangements such as visa processing, hotel reservations, ticket issuance are made efficiently following the federal guidelines on travel.
- Assists in VIP and VVIP visits from Washington colleagues and provides logistical support during visits in Manila
Administrative Officer II (Budget Officer I)
National Commission for Culture and the Arts (NCCA)
04.2016 - 07.2019
- Certified funds availability for government grants and ensured proper classification of expenditures
- Ensured that all obligations are lawful and adheres to Department of Budget and Management (DBM) and Commission on Audit (COA) guidelines.
- Led travel and logistical coordination for foreign and domestic engagements of senior government officials and national artists.
- Monitored the credit balances of partner airlines/carriers and ensured issues are resolved effectively without compromising fiduciary standards.
- Maintained ISO compliant documentation and ensured served as POC for airline concerns.
Management and Audit Analyst
National Commission for Culture and the Arts (NCCA)
01.2009 - 03.2016
- Reviewed and monitored grant applications and project implementation in compliance with COA guidelines for government grants funded projects.
- Collaborated with project monitoring team of grant implementation of project against performance targets, approved budgets to actual disbursements in accordance with government accounting rules and regulations
- Provided audit responses and ensured implementation of COA post-audit recommendations.
- Facilitated in ASEAN event logistics, budget and financial planning
- Participated in inter-agency financial planning and budget meetings
Bookkeeper
National Commission for Culture and the Arts (NCCA)
10.2006 - 12.2008
- Managed accounts receivable ledger for agency-funded projects
- Conducted pre-audit for travel claims and reimbursement processing.
- Led the pre-audit of travel reimbursement expenses of employees and other authorized government officials.
- Reconciled inventory for supplies and fixed assets ensuring completeness, accuracy and accountability.
Accounting Assistant
IJS Global Philippines, Inc.
03.2005 - 09.2006
- Handled finance-related tasks including the review and processing of voucher payments to suppliers, transport service vendors, shipping lines and other administrative service providers.
- Monitored cash flow and prepared investment reports for senior management
- Handled collections and managed banking transactions.
Disbursement Clerk
MOF CO (SUBIC), INC.
05.2004 - 02.2005
- Handled disbursement payment of various suppliers and ensured timely payment of all outstanding payables.
- Managed the cash advance system involving employees processing cargo releases with seaports and airports.
- Prepared daily reports of disbursements and reconciliation of cash balance.
Accounting Assistant
Shopping Center Management Corporation (SM City Lucena)
08.2003 - 01.2004
- Administered monthly billing for mall tenants, including utilities and applicable discounts
- Monitored sales reports and utility consumption levels of each mall tenants to include on the billing of tenants
- Monitored the payment remittances and compliance on tax certificates and supported payroll tasks.
Bookkeeper
JTB Enterprises
06.2002 - 07.2003
- Recorded financial transactions and prepared monthly financial statements
- Prepared BIR forms for payment of taxes
- Recommended internal control and managed petty cash operations in the company
Part-Time Accounting Assistant
Nicodemus Accounting Office
04.2001 - 04.2002
- Assisted in external audits for mining clients and other corporations.
- Provided bookkeeping services, including proper recording of receipts and expenses.
- Provided supporting schedules and internal control recommendations to prevent material error in recording transactions.
Education
Bachelor of Science - Accountancy
Manuel S. Enverga University Foundation
01.2002
Skills
- Proficient in the use of Microsoft Windows software such as Word, Excel, Power Point and Outlook
- Google application - Gmail, Google Sheets, Documents, Calendar invites
- Have excellent written, oral and interpersonal communication skills
- Can conduct virtual assistance training to employee
MISSIONS ABROAD
- Temporary Duty in Port Moresby, Papua New Guinea
- 1st trip - June 22, 2023 – July 7, 2023
- 2nd trip - June 30, 2024 – July 14, 2024
- Assisted the new USAID Office in Port Moresby, Papua New Guinea due to workload in administrative and finance aspect
- Continuously trained the new Administrative staff with USAID guidance on travel and administrative tasks
- Oriented the incoming technical staff with USAID administrative tasks and handed over files in Google Drive.
Timeline
Voucher Examiner, Regional Financial Services Center (RFSC)
United States Agency for International Development (USAID)
07.2019 - Current
Administrative Officer II (Budget Officer I)
National Commission for Culture and the Arts (NCCA)
04.2016 - 07.2019
Management and Audit Analyst
National Commission for Culture and the Arts (NCCA)
01.2009 - 03.2016
Bookkeeper
National Commission for Culture and the Arts (NCCA)
10.2006 - 12.2008
Accounting Assistant
IJS Global Philippines, Inc.
03.2005 - 09.2006
Disbursement Clerk
MOF CO (SUBIC), INC.
05.2004 - 02.2005
Accounting Assistant
Shopping Center Management Corporation (SM City Lucena)
08.2003 - 01.2004
Bookkeeper
JTB Enterprises
06.2002 - 07.2003
Part-Time Accounting Assistant
Nicodemus Accounting Office
04.2001 - 04.2002
Bachelor of Science - Accountancy
Manuel S. Enverga University Foundation
Similar Profiles
YEHUDE SIMON VALCÁRCELYEHUDE SIMON VALCÁRCEL
Communication and Knowledge Management Specialist at United States Agency for International Development (USAID) - All In For DevelopmentCommunication and Knowledge Management Specialist at United States Agency for International Development (USAID) - All In For Development
Gregory A. LittletonGregory A. Littleton
Case Controller/Security Specialist at United States Agency for International Development (USAID)Case Controller/Security Specialist at United States Agency for International Development (USAID)
Tshepo Dick MaodiTshepo Dick Maodi
Regional Head of Disbursements at United States Agency for International Development (USAID)Regional Head of Disbursements at United States Agency for International Development (USAID)
GRACIA MARÍA LÓPEZ CASTROGRACIA MARÍA LÓPEZ CASTRO
Senior Project Management Specialist at United States Agency for International Development (USAID)Senior Project Management Specialist at United States Agency for International Development (USAID)
Juslyn ManankilJuslyn Manankil
Casino dealer at Spiral works TechnologiesCasino dealer at Spiral works Technologies