Summary
Overview
Work History
Education
Skills
Certification
Languages
Software
Timeline
French
Generic

Aoife McGurry

San Francisco,USA

Summary

Dependable Coordinator provides excellent office management and administrative support. Possesses strong communication and interpersonal skills with demonstrated ability to manage competing priorities and meet deadlines. Creative problem solver with strong analytical and critical thinking skills.

Experienced Office Management and Administration Professional experienced optimizing productivity, efficiency and service quality across various environments. Highly dependable, ethical and reliable support specialist and leader that blends advanced organizational, technical and business acumen. Works effectively with cross-functional teams in ensuring operational and service excellence.

Overview

20
20
years of professional experience
1
1
Certificate

Work History

Front Offfice Coordinator/Office Administrative Assistant

Shute Weinberger & Weinberger, LLP
11.2018 - Current
  • Coordinated correspondence between attorneys and clients for active cases
  • Conflict Check Circulation, tabulating results and generating of reports for the appropriate attorney
  • Managed multiple calendars concurrently
  • Paralegal back up during a 3-month sabbatical
  • Maintained process documentation for financial department operations
  • Supported Senior attorneys in multiple practice groups with clerical, bookkeeping and travel needs
  • Managed multiple calendars, reserved rooms
  • Worked with vendors, maintaining office and general supplies
  • Point person for MCLE certificates as well as law clerk evaluations
  • Entered data, generated reports, and produced tracking documents.
  • Gathered and organized materials to support operations.
  • Developed comprehensive training materials for new staff, leading to quicker onboarding and higher initial productivity levels.
  • Prioritized and managed multiple projects simultaneously, ensuring all met their deadlines and objectives without compromising quality.
  • Reduced expenses for office supplies by negotiating contracts with suppliers, achieving cost savings without compromising on quality.
  • Managed vendor relationships to secure best quality of services and products for organizational needs.

Assistant Store Manager

Ideele
01.2017 - 10.2018
  • Assisted in overall day-to-day operations of store, including continuous development of effective store associates to achieve desired sales and results
  • Oversaw aspects of maintenance, inventory, and daily activity management
  • Led teams in planning, implementation, and execution of merchandising and operating initiatives to streamline business effectiveness
  • Supervised cashiers in processing credit, debit, and cash payments to streamline sales
  • Managed cash registers efficiently, ensuring accurate transactions, balancing drawers daily, and minimizing discrepancies.
  • Managed opening and closing procedures and recommended changes to enhance efficiency of daily activities.
  • Enhanced store appearance for increased sales by maintaining cleanliness and implementing strategic merchandise displays.
  • Rotated merchandise and displays to feature new products and promotions.
  • Mentored new employees on company policies, procedures, and best practices to ensure their success within the organization.
  • Processed payments for credit and debit cards and returned proper change for cash transactions.
  • Fostered a positive work culture by promoting teamwork and recognizing individual achievements among staff members regularly.
  • Responded to customer concerns, working with manager to significantly raise customer satisfaction ratings.
  • Maintained positive customer relationships by responding quickly to customer service inquiries.
  • Reconciled daily sales transactions to balance and log day-to-day revenue.

Medical Receptionist

Dr Dismond III
06.2015 - 01.2017
  • Answering heavy call volume in a professional manner, scheduling new appointments, and greeting all patients as they arrive
  • Knowledge of HIPAA law with the capability of informing patients of their rights
  • Proficient in using Office 365 and Whole Life medical software
  • Helped patients complete necessary medical forms and documentation.
  • Maintained strict confidentiality of patient information, adhering to HIPAA regulations and medical office policies.
  • Provided compassionate customer service, creating a welcoming atmosphere for patients and their families.
  • Enhanced patient satisfaction by efficiently managing the front desk operations and addressing inquiries in a timely manner.

Office Manager

Corax Cyber Security.
12.2014 - 06.2015
  • Reconciled UK and US bank accounts, taxes, payroll, invoices, and expenses
  • Implemented and created onboarding process for new hires
  • Business insurance and lease agreement management
  • Ensured timely installation of internet and phone services
  • Facilitated travel arrangements and private events for CEO, CFO and Marketing Director, including accommodation for all office locations
  • Maintained impeccable office organization to support efficiency, professionalism, and performance objectives
  • Handled sensitive information with discretion, maintaining confidentiality of company documents and personnel records.
  • Oversaw office inventory activities by ordering and requisitions and stocking and shipment receiving.
  • Conducted regular inventory assessments of office supplies, ordering necessary items proactively to prevent stock shortages.
  • Assisted in the recruitment process, conducting interviews and onboarding new employees to promote a seamless integration into the team dynamic.
  • Provided comprehensive administrative support to senior management, enabling them to focus on strategic decision-making.

Paralegal

Berry Appleman & Leiden, LLP
01.2010 - 12.2014
  • Provided administrative support to several attorneys concurrently
  • Facilitated the processing of immigration for clients’ new hires
  • Filed documents with the DOL daily
  • Consulted with clients to address any queries
  • Interviewed clients and obtained vital case information to support associates

Paralegal

Jackson and Wallace, LLP
01.2005 - 01.2010
  • Organized client calendars, prepared mailings, and managed high call volumes
  • Identified and analyzed legal documents, discoveries, and contracts
  • Filed pleadings and paperwork with court clerk to meet strict deadlines
  • Used Westlaw and LexisNexis to examine secondary sources, statutory and case law, and federal and state regulations
  • Organized exhibits for trial by preparing materials and supporting documentation
  • Coordinated subpoena services and other support activities for legal office

Education

Bachelor of Arts - Applied Psychology

University College of Dublin
Dublin Ireland
06-1992

Skills

  • Multitasking and organization
  • Customer service
  • Data entry
  • Decision-making
  • MS office
  • Scheduling and calendar management
  • Meeting coordination
  • Operations management
  • Report writing
  • Document control

Certification

Paralegal certificate from SFSU certified by the American Bar Association, 2007.

Languages

English
Native or Bilingual
Gaelic
Native or Bilingual

Software

Office 360

Outlook

Timeline

Front Offfice Coordinator/Office Administrative Assistant

Shute Weinberger & Weinberger, LLP
11.2018 - Current

Assistant Store Manager

Ideele
01.2017 - 10.2018

Medical Receptionist

Dr Dismond III
06.2015 - 01.2017

Office Manager

Corax Cyber Security.
12.2014 - 06.2015

Paralegal

Berry Appleman & Leiden, LLP
01.2010 - 12.2014

Paralegal

Jackson and Wallace, LLP
01.2005 - 01.2010

Bachelor of Arts - Applied Psychology

University College of Dublin

French

High School level French, intermediate level with the ability to converse.

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Aoife McGurry