Aracely O. Bautista
San Diego,CA
Summary
Accounting and administrative professional with broad experience in full-cycle accounting, payroll processing, budget analysis, and grant compliance across education settings. Supports accurate financial reporting, reconciliations, and audit requests while managing multiple funding sources and maintaining reliable records.
Overview
28
28
years of professional experience
Work History
Senior Accounting Technician
SDCCD, Dist. Fiscal Services-Grants & Contracts
07.2024 - Current
- Managed and oversaw 70+ federal, state, and local grants across four colleges and District Office to ensure proper funding allocation and compliance.
- Oversee full-cycle accounting operations, including accounts payable/receivable, invoice processing, journal entries, budget transfers, and account reconciliation and closing.
- Prepared financial, accounting, and budget reports, ensuring compliance with grant requirements and regulations to support decision-making.
- Coordinate grant budgets, financial reporting, and audit requests with campus grant leads, district administrators, and external agencies.
- Maintained financial records and monitored grant expenditures, processing budget modifications and adjustments to align with project goals.
- Utilize PeopleSoft ERP for financial reporting, accounting transactions, and processing Board-approved items.
- Serve as a liaison between grantors, college coordinators, district administrators, and external funding agencies.
- Provide guidance and technical support to district accounting staff on financial systems and accounting procedures.
Administrative Technician
SDCCD, Mesa- Career Technical Education
05.2018 - 06.2024
- Coordinate and monitor department budgets across multiple state and regional funding sources, ranging from $10K to over $1 million.
- Provided financial and administrative support to over 30 Career Technical Education (CTE) programs, ensuring alignment with budget and operational goals.
- Assist the Dean with project management, grant compliance, documentation, Board docket preparation, and budget reporting.
- Supported personnel administration for faculty and hourly hiring, managed employee assignments and staffing schedules, and tracked time for grant-funded positions.
- Provide administrative and technical support to faculty, administrators, staff, students, and the public.
- Coordinated with Administrative Services to efficiently process requisitions, work orders, budget transfers, journal entries, and budget projects.
Administrative Technician
SDCCD, Mesa- Business Office Support
08.2011 - 05.2018
- Process TAOs, PASS sheets, and timesheets, ensuring accurate calculations, coding, and timely payroll submissions.
- Prepare payroll for 400+ contract and adjunct faculty, coordinating two consecutive monthly payroll cycles with the District Office.
- Coordinate hourly employee onboarding, employment assignments, and personnel transactions across assigned departments.
- Serve as primary liaison between employees, District Human Resources, and Payroll departments.
- Ensure accurate processing and compliance with district HR and payroll policies and procedures.
- Provide technical support and HCM system training while resolving HR, payroll, and administrative issues.
- Maintain confidential personnel records, prepare reports and correspondence, and conduct administrative research and analysis.
Accounting Technician
SDCCD, Mesa- Business Services Dept.
11.2007 - 08.2011
- Audited and reconciled account balances, receipts, expense claims, and chargebacks to maintain financial integrity.
- Monitored, assigned, and verified budget codes and financial information on requisitions, claims, and expense forms to ensure accurate financial reporting.
- Process expenditures, maintain ledger accounts, and monitor budget activity.
- Prepared financial, accounting, and budget reports for management review, facilitating informed decision-making.
- Analyze accounts and assist with budget preparation and financial planning.
- Prepare and process documentation for entry into computerized accounting systems.
- Serve as campus travel liaison between the District, campus departments, and vendors.
- Communicate procedural changes and provide staff training, work direction, and guidance.
Account Clerk
San Ysidro School District, Child Nutrition Dept.
10.2006 - 10.2007
- Managed processing of accounts payable transactions, ensuring timely payments to vendors and service providers., accounts receivable, cafeteria deposits, and collection of non-sufficient funds (NSF) checks.
- Reviewed and processed applications for free and reduced-price meal programs, ensuring accuracy in eligibility verification. for free and reduced-price meal programs and verify household income eligibility.
- Reported on departmental revenue, bank transfers, and deposits to ensure financial accuracy.
- Compile and prepare data for state reporting and program funding requirements.
- Handled processing of departmental purchase orders to ensure necessary supplies and services were acquired efficiently. and work orders.
- Coordinated administrative and program-related activities as primary office liaison for seven schools.
- Supported Area Production Manager, District consultants, warehouse, and catering services with administrative and operational tasks.
AP Clerk/ Payroll Technician
Accountemps /Appleone/Prof. Sftg (CSUSB)
12.2004 - 09.2006
- Managed full-cycle accounts payable, job costing, and payroll operations for manufacturing companies and a state university.
- Processed payroll for hundreds of student and staff employees, supporting smooth operations for production and management teams.
- Received, reviewed, matched, coded, and processed vendor invoices for payment.
- Coordinated daily and weekly check runs, ensuring timely payment processing and distribution.
- Prepared payroll-related calculations, reconciliations, and reports.
- Processed and monitored employee payroll garnishments twice monthly.
- Maintained and calculated vacation and sick leave accruals, retirement (PERS), and workers' compensation, ensuring compliance with regulations.
- Maintained accurate payroll, accounting, and employee benefit records.
Senior Account Clerk/Acct Clerk
Southwestern College, Fiscal Sves. Dept.
06.1998 - 10.2004
- Maintained accounting and financial records for college departments, including Food Services, Financial Aid, Fiduciary Trust Accounts, and Collections.
- Processed and reconciled journal vouchers and warrant listings to ensure accurate financial reporting.
- Posted expenditures, maintained general ledger accounts, and balanced subsidiary ledgers.
- Reconciled bank statements, account balances, and financial transactions.
- Balanced and adjusted accounts during revenue and expenditure reconciliations to maintain financial integrity.
- Compiled and presented accounting and financial reports for management and government agencies to support informed decision-making.
- Prepared financial remittances and reports for various state and federal agencies.
- Performed bookkeeping and financial recordkeeping for multiple state and federal grant programs, including Pell, SEOG, Title V, BIEP, CAL, and CWS.
Education
Master of Business Administration (MBA) -
University of Phoenix - in process
San Diego, CA11-2026
Bachelor of Science (BA) - Accounting
University of Phoenix
San Diego, CAAssociate in Arts (AA) - Accounting
Southwestern College
Chula Vista, CASkills
- Financial systems
- MAS 90 and QuickBooks
- Payroll processing
- Grant management
- Budget analysis
- Data analysis and reporting
- Office software
- Remote collaboration tools
- Effective written and verbal communication
- Interpersonal skills
- Customer service excellence
Languages
Fluent in both English and Spanish, beginner in Tagalog
Professional Development :
- Federal Grants Institute 2026 - Federal Grants Training conference April 2026
- SDCCD – Professional Development: Online Microsoft Applications Training Feb-May 2025
- AFT – Professional Development: Leadership 101 Commitment -Cohort November 2024
- National Conference on Race and Ethnicity (NCORE) June 2024
- California Community Colleges Organization de Latina/o/x Empowerment, Guidance, and Advocacy for Success (COLEGAS) November 2023
- Mesa College - Classified Senate Senator (Instructional) Board term 2021-2022
- California Community College Association for Occupational Education (CCCAOE) 2020-2023
- SDCCD - Classified Leadership Development Academy (CLDA) graduate December 2011.
Timeline
Senior Accounting Technician
SDCCD, Dist. Fiscal Services-Grants & Contracts
07.2024 - Current
Administrative Technician
SDCCD, Mesa- Career Technical Education
05.2018 - 06.2024
Administrative Technician
SDCCD, Mesa- Business Office Support
08.2011 - 05.2018
Accounting Technician
SDCCD, Mesa- Business Services Dept.
11.2007 - 08.2011
Account Clerk
San Ysidro School District, Child Nutrition Dept.
10.2006 - 10.2007
AP Clerk/ Payroll Technician
Accountemps /Appleone/Prof. Sftg (CSUSB)
12.2004 - 09.2006
Senior Account Clerk/Acct Clerk
Southwestern College, Fiscal Sves. Dept.
06.1998 - 10.2004
Master of Business Administration (MBA) -
University of Phoenix - in process
Bachelor of Science (BA) - Accounting
University of Phoenix
Associate in Arts (AA) - Accounting
Southwestern College