Ariana Hernandez
St. Cloud,FL
Summary
Event Coordinator with 5+ years of experience managing corporate, government, and large-scale events from planning through execution. Experienced in vendor coordination, logistics management, budgeting, and client relations. Proven ability to lead event teams, execute complex timelines, and deliver seamless guest experiences. Background includes municipal government events, hospitality events, conferences, and community activations.
Overview
8
8
years of professional experience
Work History
Meetings & Event Coordinator
City of Orlando
Orlando, FL
06.2024 - Current
- Coordinate and execute City Hall public meetings, civic events, and official government functions, ensuring seamless operations and compliance with municipal procedures and the Florida Sunshine Law.
- Manage end-to-end event logistics, including scheduling, venue coordination, catering arrangements, A/V setup, technology requirements, and room configuration.
- Serve as the primary liaison between elected officials, city departments, external partners, and community stakeholders to ensure clear communication and successful event execution.
- Oversee event preparation timelines, ensuring public notices, meeting agendas, and supporting documentation are accurately prepared and distributed in accordance with legal requirements.
- Provide technical production support for hybrid and virtual meetings, utilizing platforms such as Zoom and Microsoft Teams to facilitate live streaming, presentations, and public participation.
- Conduct site walkthroughs and logistical planning to ensure proper setup, accessibility, and operational efficiency for each event.
Event Supervisor (Prev. Various)
Puff N Stuff Events & Catering
Orlando, FL
11.2022 - 06.2024
- Led on-site event execution for corporate, social, and private events, serving as the primary company liaison and ensuring exceptional client experience.
- Managed day-of-event logistics, including staff coordination, event timelines, food & beverage service, floor plans, décor elements, and equipment setup.
- Reviewed and executed Special Event Orders (SEOs) to maintain a detailed understanding of event requirements, timelines, and client expectations.
- Conducted pre-event briefings and site walkthroughs to align staff, vendors, and internal departments on event logistics and operational responsibilities.
- Coordinated closely with culinary, warehouse, and operations teams to ensure accurate delivery of catering services, equipment, and event materials.
- Supervised event staff and vendors during live events, ensuring adherence to timelines and maintaining high service standards.
- Evaluated event performance post-event and communicated operational insights and improvement recommendations to leadership to enhance future event execution.
- Promoted from Event Staff in 2023.
Store Leader
GameStop
Orlando, FL
04.2021 - 08.2022
- Planned and executed in-store promotional events and major product launch activations, coordinating marketing materials, inventory, staffing, and event timelines to maximize attendance and customer engagement.
- Managed day-of-event logistics, including store layout adjustments, crowd flow, promotional displays, and customer experience during high-traffic events.
- Supervised and trained a team of 3–4 associates, delegating roles for event setup, guest interaction, and sales execution during promotional events.
- Led marketing and promotional initiatives for new product releases, increasing event attendance and driving revenue growth.
- Oversaw store operations, budgeting, inventory, and loss prevention, ensuring events were executed efficiently while maintaining profitability.
- Consistent Top 5 performing store in the district.
Marketing & Event Coordinator
InteleTravel.com
Delray Beach, FL
10.2017 - 06.2019
- Coordinated and executed in-person conferences, training events, and virtual educational sessions, managing event logistics from planning through post-event evaluation.
- Collaborated directly with the Vice President of Marketing to develop marketing strategies and promotional campaigns to increase event attendance and brand engagement.
- Managed event logistics including venue coordination, A/V requirements, catering arrangements, registration processes, and event materials.
- Reviewed and negotiated event contracts with venues and vendors, ensuring services aligned with event needs while maintaining budget objectives.
- Served as liaison between internal departments, external partners, and vendors to coordinate event collateral, marketing assets, and event weekend logistics.
- Developed digital and print marketing materials including invitations, email campaigns, presentations, social media promotions, and event communications.
- Supported event registration management, attendee communications, and event documentation to ensure smooth event operations.
- Conducted post-event reporting and performance analysis, identifying opportunities to improve attendance, engagement, and event execution.
- Promoted from Customer Service & Operations in 2017.
Education
Bachelor of Science - Marketing and Business Administration
University of Central Florida
Certificate - Event Planning
IAP Career College
Skills
- Event Planning & Logistics
- Vendor & Supplier Coordination
- Event Timeline Management
- Corporate & Government Events
- Budget & Contract Review
- Event Marketing & Promotion
- Staff Leadership & Event Operations
- Client & Stakeholder Relations
- Virtual & Hybrid Event Production
- Microsoft Office Google Workspace Zoom Teams
- Eventbrite
Professional Memberships
- Member, IAPO International Association of Professional Event Planners
Affiliations
• CommUNITY Rainbow Run (Pulse Nightclub 5k Race) - Event Volunteer (2025)
• MLK Day of Service - Event Volunteer (2024, 2025)
• Disney Half Marathon - Event Staff (2024)
• Ultimate Fashion Show for Charity - Fashion Assistant Volunteer (2023)
• LeakyCon - Event Volunteer (2022)
• Freelance DJ - Nightlife and Private Events (2012-2020)
• "InteleQuest" Conference - Event Coordinator (2018-2019)
• "Pulse" Memorial - Event Planner [Volunteer Work] (2016)
• MLK Day of Service - Event Volunteer (2024, 2025)
• Disney Half Marathon - Event Staff (2024)
• Ultimate Fashion Show for Charity - Fashion Assistant Volunteer (2023)
• LeakyCon - Event Volunteer (2022)
• Freelance DJ - Nightlife and Private Events (2012-2020)
• "InteleQuest" Conference - Event Coordinator (2018-2019)
• "Pulse" Memorial - Event Planner [Volunteer Work] (2016)
Timeline
Meetings & Event Coordinator
City of Orlando
06.2024 - Current
Event Supervisor (Prev. Various)
Puff N Stuff Events & Catering
11.2022 - 06.2024
Store Leader
GameStop
04.2021 - 08.2022
Marketing & Event Coordinator
InteleTravel.com
10.2017 - 06.2019
Bachelor of Science - Marketing and Business Administration
University of Central Florida
Certificate - Event Planning
IAP Career College