Summary
Overview
Work History
Education
Skills
Professional Profile
Key Milestones
Personal Information
Attributes
Timeline
Generic

Arichie Kaliza

Everett,WA

Summary

Self-starter and team player with a strong work ethic and ability to meet deadlines. Solid understanding of business practices and office procedures. Adept at planning both informal and formal programs and meetings. Attention to detail and commitment to confidentiality in communication and record keeping for utmost professionalism. Excellent organizational skills and proficiency in English communication. Competent and result-oriented individual who goes the extra mile, maintaining emotional stability in challenging situations. Highly proficient in utilizing various information technology tools, including Microsoft Office packages (Word, Excel, PowerPoint, Publisher, and Access) as well as Project Management applications.

Overview

18
18
years of professional experience

Work History

Adult Care Giver

Premier Adult Care
01.2023 - 04.2024
  • Provided compassionate and personalised assistance with daily living activities (ADLs) to clients, including bathing, dressing, eating, medication reminder, mobility support, companionship, and transportation while maintaining a safe and supportive environment

Principle Administrative Officer

Malawi AIDS Counseling and Resource Organisation (MACRO)
10.2020 - 05.2022
  • Visitors and office communication management
  • Identify and assist in planning and budgeting for the MACRO Secretariat's office needs and requirements;
  • Assist in the preparation for and managing logistics for Management and Board meetings i.e
  • Booking accommodation, writing invitations, transport logistics, preparing documents for the meetings;
  • Provide secretarial services to the Executive Director's Office
  • Maintain staff and other records in the Executive Director's office;
  • Maintain Petty Cash and Imprest;
  • Assist in management of vehicles and equipment;
  • Supervise cleaners, office assistants and drivers;
  • Provide logistical support for all office events;
  • Supervise guards during working hours and over the weekends;
  • Maintain an orderly filing system (electronic and manual) for easy retrieval of information;
  • Report all breakdown of office equipment and arrange for repair;
  • Responsible for sharing all relevant communication to staff at secretariat and branches;
  • Transport allocation and management;
  • Responsible for all office communication (electronic and manual);
  • Assist in procurement of office supplies, stationery and equipment;
  • Conduct staff performance appraisals for staff under my jurisdiction and responsible for staff welfare issues

Senior Administrative Officer

MACRO Training Centre
10.2017 - 09.2020
  • Assist the Trainers in planning and budgeting requirements for HIV Testing and Counseling trainings;
  • Procurement of training needs;
  • Logistical support during trainings;
  • Providing secretarial services to the Training Coordinator;
  • Management of training vehicles and equipment;
  • Maintain records of participants trained by MACRO using Microsoft Access according to type of training received;
  • Writing monthly, quarterly, bi-annual and annual reports

Administrative Assistant

Mzuzu University
01.2010 - 02.2016
  • Maintaining appointments diary for the University Librarian;
  • Typing of correspondences, documents, reports and all publications for the University; drafting replies to routine correspondences;
  • Maintaining Library Staff and Faculty leave records;
  • Transmitting messages and documents through fax and internet/e-mail;
  • Arranging meetings for Library Staff monthly and recording and distribution of minutes of such meetings;
  • Logistical support during meetings, workshops and seminars; i.e
  • Booking of accommodation, flight/transport and other requirements, issuing notices of meetings and agendas, taking minutes and circulating them to members;
  • Supervision of five Office Assistants and a Driver and ensuring that the library was clean at all times and not hazardous to library patrons (students);
  • Managing office imprest funds;
  • Managing the filing system for Open and Confidential documents;
  • Responsible for ordering stationery and office equipment and managing an inventory of office equipment;
  • Arranging and handling practical interviews for new Secretaries recruited by the University;
  • Was a member of the Protocol and Decorations Sub-committee of the Congregation and Ceremonies Committee during Mzuzu University Congregation and was responsible for briefing staff and student ushers on protocol issues

Administrative Assistant

Malawi Civil Service (Ministry of Agriculture, National Assembly and Regional Lands Office)
01.2006 - 12.2009
  • Maintaining a twin appointments diary for the boss;
  • Maintaining confidential files; managing the office inventory;
  • Drafting replies to routine correspondences and typing Order Papers, documents and reports;
  • Operating office equipment and arranging for their maintenance and repair (i.e
  • Computers, fax, photocopier, scanner);
  • Transmitting messages through fax and internet/e-mail;
  • Logistical support during meetings, workshops and seminars;
  • Taking minutes during meetings;
  • Hansard reporting

Education

Automated Office Practice Certificate - Microsoft Office (Word, Excel, Access, Outlook and PowerPoint), Use of Internet & E-mail, Project Management App like Prince II

ESAMI
Mbabane

ABE Diploma - Business Administration

Share World University
01.2016

Secretarial Management Certificate -

Staff Development Institution (Mpemba)
12.2013

Secretarial Certificates - 120wpm Shorthand, 50wpm Typewriting, Data entry, Office Practice, Commerce and Book Keeping and Accounts

Malawi Polytechnic
Blantyre
01.2002

Malawi School Certificate of Education (M.S.C.E) - six credits including English and Mathematics

Robert Blake Secondary School
01.2000

Skills

  • End-of-life care
  • Alzheimer's care
  • Care plan development
  • Physical therapy support
  • Housekeeping tasks
  • Personal hygiene assistance
  • Compassionate care
  • Dementia care
  • Vital signs monitoring
  • Office management
  • Scheduling and calendar management
  • Records management
  • Documentation and control
  • Scheduling appointments
  • Relationship building
  • Human resources support
  • Payroll and budgeting
  • Personnel management
  • Expense reporting
  • Travel arrangements
  • Training and coaching
  • Database administration
  • Event coordination
  • Document control
  • Data retrieval systems
  • Procedure development
  • Data acquisition
  • Contract negotiations
  • Presentation design
  • Database management
  • Budget adherence
  • Meeting facilitation
  • Policy and procedure modification
  • Account reconciliation
  • Proposal writing
  • Equipment Repair
  • Office administration
  • Customer service
  • Time management
  • Microsoft Excel
  • Data entry
  • Computer skills
  • Computer proficiency
  • Verbal communication
  • Microsoft Word
  • Mail handling
  • Filing
  • Excel spreadsheets
  • Documentation and recordkeeping
  • Recordkeeping
  • Database entry
  • Deadline oriented
  • Filing and data archiving
  • Microsoft PowerPoint
  • Data organization
  • File organization
  • Documentation and reporting
  • Appointment scheduling
  • Data management

Professional Profile

ABE Diploma in Business Administration, Share World University, 01/01/13 to 12/31/16, Secretarial Management Certificate (passed with credit), Staff Development Institution (Mpemba), 10/01/13 to 12/31/13, Secretarial Certificates - 120wpm Shorthand, 50wpm Typewriting, Data entry, Office Practice, Commerce and Book Keeping and Accounts, Malawi Polytechnic, Blantyre, 01/01/00 to 12/31/02, Malawi School Certificate of Education (M.S.C.E), 6, Robert Blake Secondary School, 01/01/96 to 12/31/00, Automated Office Practice Certificate, ESAMI, Mbabane, Swaziland, Microsoft Office (Word, Excel, Access, Outlook and PowerPoint), Use of Internet & E-mail, Project Management App like Prince II, Driver's License

Key Milestones

  • 2014, Successfully developed a filing system for Mzuzu University Library.
  • 2014, Part of a team which started the Staff Common Room at Mzuzu University.
  • 2019, Organised and updated information on participants trained by MACRO Training Centre.
  • 2019, Devised a reporting tool for drivers to report monthly fuel consumption.
  • 2022, Standardized the filing system used in MACRO Branches.

Personal Information

  • Date of Birth: 07/25/81
  • Nationality: Malawian

Attributes

  • Self-starter
  • Team worker
  • Reliable
  • Mature
  • Able to meet deadlines
  • Good knowledge of business practices and office procedures
  • Experience in planning informal and formal programs and meetings
  • Ability to plan and pay attention to detail
  • Confidentiality in communication and record keeping
  • Excellent organizational skills
  • Competent in communication skills in English
  • Result oriented
  • Willing to go an extra mile
  • Emotionally stable
  • Proficient in use of information technology tools including Microsoft Office packages and Project Management applications

Timeline

Adult Care Giver

Premier Adult Care
01.2023 - 04.2024

Principle Administrative Officer

Malawi AIDS Counseling and Resource Organisation (MACRO)
10.2020 - 05.2022

Senior Administrative Officer

MACRO Training Centre
10.2017 - 09.2020

Administrative Assistant

Mzuzu University
01.2010 - 02.2016

Administrative Assistant

Malawi Civil Service (Ministry of Agriculture, National Assembly and Regional Lands Office)
01.2006 - 12.2009

Automated Office Practice Certificate - Microsoft Office (Word, Excel, Access, Outlook and PowerPoint), Use of Internet & E-mail, Project Management App like Prince II

ESAMI

ABE Diploma - Business Administration

Share World University

Secretarial Management Certificate -

Staff Development Institution (Mpemba)

Secretarial Certificates - 120wpm Shorthand, 50wpm Typewriting, Data entry, Office Practice, Commerce and Book Keeping and Accounts

Malawi Polytechnic

Malawi School Certificate of Education (M.S.C.E) - six credits including English and Mathematics

Robert Blake Secondary School
Arichie Kaliza