Arin Stacey Luckinbill
Aurora,CO
Summary
Detail-oriented Program Administrator with over 10 years of progressive experience within the Colorado Department of Transportation (CDOT). Proven expertise in managing complex administrative operations, including financial oversight, budget reconciliation, and fleet coordination. Demonstrated success in cross-functional leadership, having administered $1.5M+ in contracts and coordinated multi-agency community outreach programs. Expert in SAP, state purchasing guidelines, and personnel management.
Overview
12
12
years of professional experience
Work History
Program Assistant I
Colorado Department of Transportation (CDOT)
03.2022 - Current
- Orchestrate daily administrative operations for the Program Engineer and Region 1 South Engineering team.
- Manage agendas, logistics, and documentation for quarterly Arapahoe and Douglas County CDOT meetings.
- Execute financial oversight for the South Program budget.
- Perform monthly reconciliations and data imports to ensure 100% accuracy in expenditure reporting.
- Process payments and reconcile purchases (PCard) in strict compliance with CDOT/State purchasing guidelines.
- Facilitate personnel actions by maintaining records and processing PCRs for new hires, promotions, transfers, reclassifications, and terminations.
- Serve as the primary Timekeeper; train new employees on SAP documentation, manage submission deadlines, and audit timesheets to eliminate payroll errors.
- Manage a fleet of 20 vehicles.
- Oversee preventive maintenance and repairs (engine/body) and administer GeoTab (Fleet Tracking) and fuel pin assignments for drivers.
Tech IV – Community Outreach & Program Administrator
Colorado Department of Transportation (CDOT)
03.2019 - 03.2022
- Served as the single point of contact for police, government officials, and CDOT staff to coordinate Homeless Camp Cleanups, Highway Trash Pickup Schedule, Landscaping and Fencing Projects within CDOT Right of Ways (ROW).
- Administered four Colorado Corrections Industries (CCI) contracts totaling over $1.5 million.
- Ensured quality control, accurate billing, and strict adherence to yearly budget limits for 45+ laborers and 7+ onsite leads.
- Directed the inmate reentry program, facilitating training and daily operations for Department of Corrections participants.
- Achieved a 100% success rate for six participants and successfully facilitated the full-time hiring of two former inmates into CDOT.
- Directed ROW cleanup operations.
- Verified jurisdiction, posted legal notices, and coordinated remediation with CDOT patrols, CCI, and law enforcement while ensuring safety compliance and proper PPE usage.
- Managed the Section 5 program involving 194+ groups.
- Processed applications, coordinated signage placement, and maintained the master schedule and contact database.
- Collaborated with the Permanent Water Quality Maintenance Coordinator to bring assets into compliance with EPA regulations, utilizing internal and external resources for timely maintenance.
Acting Office Manager
Colorado Department of Transportation (CDOT)
07.2018 - 03.2019
- Selected to step into an Acting Office Manager role for a nine-month tenure.
- Assisted the Maintenance Superintendent and three Deputies with strategic daily objectives and corrective actions.
- Managed full-cycle recruitment administration, including preparing PDQs for vacant positions, processing PCRs, scheduling pre-employment physicals, and onboarding new hires.
Administrative Assistant III
Colorado Department of Transportation (CDOT)
04.2014 - 07.2018
- Provided comprehensive administrative support for the IGA/Support Maintenance Area (34 employees).
- Served as the primary liaison for internal communications, timekeeping, leave management, and benefits assistance.
- Coordinated recruitment logistics, including proctoring interviews, scheduling candidates, and assisting Oral Panels.
Education
Diploma -
McClain Community High School
Permanent Water Quality Certification - Inspector Certified
CSU
Skills
- Program Management
- Contract Administration
- Fleet Management
- Interagency Coordination
- Regulatory Compliance
- Strategic Planning
- Vendor Relations
- Financial Administration
- Budget Reconciliation
- Expenditure Reporting
- State Purchasing Guidelines
- Procurement & Billing
- Auditing
- Accounts Payable
- Human Resources
- Personnel Action Requests
- Timekeeping
- Recruitment & Onboarding
- Employee Training
- Reentry Program Leadership
- Technical Proficiency
- SAP
- GeoTab
- Google Workspace
- Microsoft Office Suite
Core Competencies
Contract Administration ($1.5M+), Fleet Management (20+ vehicles), Interagency Coordination, Regulatory Compliance (EPA/ROW), Strategic Planning, Vendor Relations, Budget Reconciliation, Expenditure Reporting, State Purchasing Guidelines, Procurement & Billing, Auditing, Accounts Payable, Personnel Action Requests (PCRs), Timekeeping (SAP), Recruitment & Onboarding, Employee Training, Reentry Program Leadership, SAP (Timekeeping/Financials), GeoTab (Fleet Tracking), Google Workspace, Microsoft Office Suite (Excel, Word, PowerPoint)
Timeline
Program Assistant I
Colorado Department of Transportation (CDOT)
03.2022 - Current
Tech IV – Community Outreach & Program Administrator
Colorado Department of Transportation (CDOT)
03.2019 - 03.2022
Acting Office Manager
Colorado Department of Transportation (CDOT)
07.2018 - 03.2019
Administrative Assistant III
Colorado Department of Transportation (CDOT)
04.2014 - 07.2018
Diploma -
McClain Community High School
Permanent Water Quality Certification - Inspector Certified
CSU