Artavia Graham
New York City,CT
Summary
Proficient Senior Administrative Assistant with 22+ years office experience, specializing in estate administrative work, record and bookkeeping. Experienced in maintaining business, personal and fiduciary accounts, processing accounts payable and receivable, managing invoices, delegating payroll. Highly skilled in multitasking and effectively communicating with others. Adept in various software applications, filing systems, and office equipment. Personable and adaptable.
Overview
22
22
years of professional experience
Work History
Administrative Assistant to the Executor
Various Estates
05.2006 - 02.2024
- Established and maintained personal records for lawyers, executors and accountants of various estates
- Effectively managed estate fiduciary funds for payroll processing, accounts payable and receivable on various estate matters including charitable donations, estate tax payments, etc
- Assisted with the preparation of legal documents for filing in probate court as well as the closing of credit card and bank accounts on behalf of the decedent and his/her surviving family members
- Developed and maintained an organized filing system for records management including the use of Filemaker Pro
- Provided general administrative support such as photocopying, faxing, scanning, emailing.
Executive Assistant to the President
Cromarty Management LLC
01.2012 - 01.2017
- Provided administrative support to the President and executive team, including scheduling meetings, managing calendars, travel arrangements
- Maintained cash flow records and generated cash flow projections to inform strategic decision-making
- Performed monthly bank reconciliations, trial balance to ensure accuracy of financial reports
- Created and maintained detailed general ledger accounts and maintained accurate records of financial transactions
- Answered and managed incoming calls, providing accurate and timely information to callers
- Handled payroll processing, including verifying and entering employee time sheets, reimbursements, wire transfers
- Paid invoices to various vendors.
Administrative Assistant to CEO
Ambassador Francis L. Kellogg
01.2000 - 05.2006
- Supervised a team of administrative staff, providing guidance and support to ensure successful completion of tasks for three small businesses including a farm in Bedford, NY
- Provided administrative support to CEO, resulting in improved efficiency in daily operations including payroll, screened incoming calls and emails, responding promptly to urgent matters
- Provided personal administrative support including scheduling meetings, managing calendar, ordering office and home supplies
- Created and maintained filing systems to organize and store data, resulting in improved retrieval times
- Assisted in the preparation of financial and budget reports to accountants, ensuring accuracy and timeliness
- Created and managed a budget for the CEO, resulting in over 50% cost savings for the businesses.
Education
B.A. - Speech, Communications And Drama
Marymount College of Fordham University
Tarrytown, NY05.1997
Skills
- Microsoft Word, PowerPoint, Excel
- QuickBooks
- Quicken
- Mas 90
- FileMaker Pro
- Strong Communication Skills
- Integrity
- Resourceful
Hobbies and Interests
- Gardening
- Bike riding
- Home and self improvement
Timeline
Executive Assistant to the President
Cromarty Management LLC
01.2012 - 01.2017
Administrative Assistant to the Executor
Various Estates
05.2006 - 02.2024
Administrative Assistant to CEO
Ambassador Francis L. Kellogg
01.2000 - 05.2006
B.A. - Speech, Communications And Drama
Marymount College of Fordham University