Ashley Hill
Carnegie,PA
Summary
Highly skilled grants and contracts administrator with extensive experience in contract/grants management. Strong problem-solving and critical-thinking skills with good understanding of sponsored project agreements and University policies. Collaborative and dedicated to delivering outstanding customer service.
Overview
13
13
years of professional experience
1
1
Certification
Work History
Grants and Contract Administrator
University of Pittsburgh
Pittsburgh, PA
01.2019 - Current
- Post award specialist managing divisions: Chairman, Center for Microbial Pathogenesis under Infectious Diseases, Cardiology, Nephrology
- Facilitated compliance with federal regulations by preparing and submitting necessary grant documentation including no-cost extensions and carryover requests.
- Coordinated post-award audits by compiling and organizing financial reports for review and collaborations with faculty to ensure seamless management of their awards.
- Managed contract negotiations with external sponsors and internal divisions to ensure adherence to university policies.
- Reviewed budget proposals to verify alignment with funding agency requirements and institutional goals.
- Mentor to junior incoming staff by providing assistance/answering questions, providing financial templates to use during meetings, etc.
Administrative Assistant
University of Pittsburgh Medical Center, Western Psychiatric Institute and Clinic
Pittsburgh, PA
09.2015 - 01.2019
- Assist the director by maintaining calendars, scheduling meetings, purchasing office items, proofreading and creating presentations/correspondence
- Completed quarterly reports for Clinical Outcomes measuring patients’ Perception of Care and distributed to nursing administration (completed data entry for reports)
- Previous Patient Rights and Relations assistant - assisted with complaints/grievance tasks such as patient experience events, answering complaints on hotline, creating PowerPoint presentations, data entry of complaints information into reports
- Assisted with internship student volunteer application process - collected paperwork, responded to inquiries, maintained calendar, organized meetings
- Organized departmental meetings by preparing agendas, distributing materials, and documenting meeting minutes.
- Coordinated travel arrangements for faculty and staff, ensuring compliance with university policies.
Administrative Coordinator
University of Pittsburgh
Pittsburgh, PA
12.2014 - 09.2015
- Assistant to department vice chair - assisted with submitting NIH grants and other grant-related documents, reconciled start-up and sponsored research council level reports, maintained calendars, scheduled meetings
School of Education, Dean’s Office
Grants Management Assistant
11.2012 - 12.2014
- Proofread and edited various grant narratives, reconciled grant review reports, submitted subcontracts (WePay coordination), disbursement/reimbursement of grant funds
Education
Master of Arts - English
Youngstown State University
01-2011
Bachelor of Arts - Journalism
Youngstown State University
01-2008
Skills
- Proficient with University applications and programs such as Fiscal Panther, Grants Forecasting, PantherExpress, Concur, PRISM
- Proficient in Microsoft programs such as Word, Excel and PowerPoint
- Works well within a team: strives to work toward a common, achievable goal
- Independent worker who completes tasks prior to deadline
- Organized and detailed in record/documents keeping
Certification
- Professional in Writing and Editing
- The Teaching of Writing
Timeline
Grants and Contract Administrator
University of Pittsburgh
01.2019 - Current
Administrative Assistant
University of Pittsburgh Medical Center, Western Psychiatric Institute and Clinic
09.2015 - 01.2019
Administrative Coordinator
University of Pittsburgh
12.2014 - 09.2015
School of Education, Dean’s Office
Grants Management Assistant
11.2012 - 12.2014
Bachelor of Arts - Journalism
Youngstown State University
Master of Arts - English
Youngstown State University