Ashley Muñoz

• Maintained accurate and up-to-date financial records, including a full cycle in accounts payable, accounts receivable, general ledger entries, and bank reconciliations.
• Matched orders with invoices and recorded required information into Order Log, Purchasing Log, & THIO log and enter into Quickbooks.
• Checked postings and documents for correctness, accuracy and proper coding.
• Applied mathematical skills to calculate totals, check figures, and correct problems with physical and digital files.
• Received payment and apply check to customers
• Bank deposits by verifying and balancing receipts and sending checks to the bank
• Receive Sales Order Confirmation and supporting documents from customer service and generate an invoice to email customers. (includes Order and THIOs log) - DAILY
• Cash Forecast Report
• Utility Report

* Cor360 Purchase Order Supplier Portal - (Specific Customer)

• Process, code, and audit Accounts Payable invoices
• Key in A/P invoices into Concur, Sage Intact (cloud based)/ Switch over to Stampli software.
• Review and key in invoices already coded
• Review, code, and process expense Reimbursements
• Prepare and process checks and wire transfers
• Process reports for payment every Tuesday
• Manage the AP email box ( send incoming invoices for approval & track posts in computer)
• Responsible for requesting master setup/ changes and providing appropriate supporting documentation
• Be able to research AP system inquiries from outside vendors
• Print, fie and maintain all accounts payable documents and reports
• assist in monthly closings as needed.
• Perform journal entries and posting month end accruals
• Perform other special accounting project assignments
• Comply with all company policy and procedures

• Using Excel, I used active and non active facility list to look up FID (Federal Identification Numbers), which populated service address for all utilities ( gas, water, and light)
• SharePoint was used to find the invoices with the data extract
• Search invoices with matching service address for the same billing month
• Search for FID using the service address zipcode
• other task directed by the Global Environmental Director for the department.

• Reporting directly to the CEO, and worked with the operations and sales teams to ensure that all financials and bookkeeping are completed on time on a weekly and monthly basis.
• Submit weekly email reminders and follow-up with the operations and sales teams for overtime, travel, weekly status report input, telework, leave, timesheets, trainings, etc.
• Company consists of 200 plus employees.
• Record day to day financial transactions and complete the posting process
• Verify that transactions are recorded in the correct day book, suppliers ledger, customer ledger and general ledger
• Bring the books to the trial balance stage
• Perform partial checks of the posting process
• Complete tax forms
• Enter data, maintain records and create reports and financial statements
• Process accounts receivable/payable and handle payroll in a timely manner
• Collect and organize work products, metrics, telework requests, OT requests, leave requests and timesheets
• Consolidate input and create weekly invoicing
• Collect training certificates and update training tracker
• Record keeping of the team’s building sign in/ sign out sheets
• Enter time into ERP system
• Review expenses and any financial items as needed
• Ensure expense reports are submitted
• Assist sales and operations for any support, preparation, and scheduling
• Keep track of pending purchasing requests (A/R, A/P), support and manage shipping as requested

* HigherEducation.com purchased out by Red Ventures *

• Participate in month end close duties as needed, including journal entries, reconciliation of accounts, and bank statements.
• Understand the Accounts Payable process including General Ledger interface & accrual process.
• Full cycle AP processing including receiving, processing, verifying, and reconciling invoices, etc. (Software: NetSuite)
• -Reconcile bills and balance accounts; Identify and resolve any discrepancies.
• Review expense reports for accuracy and compliance with policy.
• Prepare and process payments accurately and on time, including weekly credit card, ACH and wire payments.
• Track all payment and transaction records using applicable systems.
• Maintain accurate financial records and control reports in a timely manner.
• Maintain vendor account system.
• Participate in audit requests and other special projects as required.
• Support operations with timely responses on a variety of requests.
• Develop and maintain successful and positive relationships with business leaders, managers, vendors and employees.
• Reimburse vendors/ employees through Expensify
• AP process for Content - Writers
• Other duties as assigned by the Accounting Manager