Ashley Ramsey

GS-13; Immediate Office (IO); Office of Resource Management (ORM); Office of Research and Development

• Serve as Program Analyst supporting Office of Research and Development's (ORD) Executive Resources Program (SES, SL/ST, and Title 42) and ER Program Manager in all related areas, both day-to-day operationally and in program analysis, support, advice, and design
• Work requires a great amount of data/information gathering, research, analysis, and presentation of findings, solutions, recommendations, and/or options
• Operational day-to-day work includes assisting or managing recruitments, details, reassignments, performance planning, Title 42 salary negotiations, and awards
• Develop and provide counsel in the development/design of human capital strategies for Executive Resources in areas such as strategic workforce planning, succession planning, and knowledge transfer due to pending retirement of senior-level staff or transition of leadership, etc.
• Develop, design, and provide counsel on ER policies and procedures, including addressing solutions to complex problems, particularly as they relate to Title 42
• Collaborates with the Lead for Executive Resources review, interpret and provide analysis on current policies, laws, regulations, or procedures to ensure equity and precision with all recruitments, performance, and awards for Executive leadership
• Oversee the position development, vacancy announcements, interview process, and onboarding for all Executive recruitments
• Provide counsel to senior executive leadership about managing their recruitment, understanding the interview process, and providing guidance on panel development
• Independently manage the preparation of and monitor the process and progress of related personnel actions including recruitments, reassignments, awards, performance and pay increases
• Serves as an Expert in Executive Performance for policy and procedural activities related to performance planning and design, performance plan template creation, and the management of all Executive plans.
• Provide support and training on Executive performance plans and performance planning to all Title 42’s, SES’s and SL/STs
• Participate in oversight and management of the Title 42 term renewal process. This very layered and complex process requires a great amount of managing multiple priorities, negotiation skills, and overseeing and coordinating multiple participants as well as the Title 42 employee
• Extensive knowledge of the Title 42 program in ORD, and the related policies and procedures
• Enhanced customer satisfaction by streamlining communication channels and improving response times with tracking programs and utilization of Microsoft Teams pages and channels.
• Provides senior-level management with various analyses including workforce analysis, succession planning, pay analysis, and general Title 42 program analysis
• Participate in and support briefing senior executive management on routine matters (e.g., awards, performance management, or action status) as well as present solutions, options, or recommendations for specific and complex matters (e.g., pay analysis, recruitment options, strategies, etc.)
• Provides senior-level management direction with recruitment efforts to ensure diversity and inclusion in all executive positions
• Assisted ER Program manager with the development, pilot, and implementation of the Hiring panel process to include Application Review Panels and Interview Panels for all Executive positions throughout ORD. Effort was praised by the EPA Administrator and was urged to be used throughout the Agency.
• Communicates effectively with ORD Senior Management, OHR analysts, as well as HRMD to ensure recruitment actions are handled appropriately
• Works with ORD senior leadership with the development and implementation of the National Academy of Science request to review ORD's use of the Title 42 hiring authority as requested by Congress.
• Executive Secretary for the Labor Management Partnership Forum (LMPF) to include taking notes, planning and executing agenda’s, coordinating presentations, and collecting data relevant to the Executive Management and Union Leadership

GS-14; Temporary Promotion Detail Assignment; Immediate Office (IO); Center for Computational Toxicology and Exposure (CCTE) within the Office of Research and Development (ORD)

• Attended meetings to make informed business decisions, provide administrative support and evaluate progress toward goals and objectives.
• Oversaw HR processes and participated in hiring, training and performance evaluations to establish and enforce policies and procedures for business functions.
• Aligned departmental goals with overall Center's vision, ensuring cohesive progress towards shared objectives.
• Oversaw change management initiatives, minimizing disruption while maximizing positive outcomes during periods of transition.
• Provided comprehensive support to the Director and Deputy Director, enabling them to focus on critical decision-making and leadership tasks.
• Coordinated Center-wide events, fostering a strong sense of community among employees.

GS-12; Detail Assignment; Human Capital Division (HCD); Office of Resource Management (ORM); Office of Research and Development.

• Served as Program Analyst supporting the Branch Chief in the development of the Branch’s mission and assignments, design of projects, and anticipated work products – as they relate to supporting Workforce Management and Planning in ORD
• Required expertise of ORD’s programs and infrastructure, human capital operational programs and policies, and workforce management program analysis and design skills
• Directly supported the development of ORD’s response to the OPM Human Capital Audit
• Developed a corrective actions template to identify critical elements and support in developing related corrective actions and target dates
• Provided support to the Division Director in the response letter to OPM
• Created work groups for each element and developed a process to hold assignments and groups accountable to the timelines
• Designed processes to allow appropriate feedback to ORM management on status of corrective actions
• Designed and conducted a comprehensive risk management study that identified various workforce risks that would create a staffing risk in the future and briefed management, including senior management, on the various risks and issues. This study is to be used throughout the organization
• Collaborated with team members in the branch to work through workforce analysis issues, project planning, and future planning of the branch
• Note – This detail was done while also continuing my work in the Executive Resources Program in the ORM IO

GS-13; Temporary Promotional Detail; Travel Services Branch (TSB); Planning and Budget Division (PBD); Office of Resource Management (ORM); Office of Research and Development (ORD)

• Supervised, trained, mentored, and directed a staff of 16 including 7 federal employees and 9 administrative SEE contractors who develop, advise, and implement federal travel orders for the entire ORD organization
• Led the team to achieve exceptional customer satisfaction ratings through personalized service and attention to detail.
• Conducted research, data gathering, policy, and program studies to identify underlying problems or concerns, and then using standard analytical methodologies, identified solutions or recommendations to address such issues with policy and oversight
• Developed human capital strategies for the Branch which included: strategic workforce planning, succession planning, and knowledge transfer due to the pending retirement of senior-level staff or transition of leadership
• Collaborated with ORD’s senior-level management officials to analyze positions within the branch to make sure they were consistent with existing staffing procedures, needs, and structures
• Served as the primary point of contact for personnel actions with ORD’s Human Capital Management Division, ORM, and Planning, and Budget Division on various requests that include details, reassignments, recruitments for staff within the branch
• Exercised supervisory personnel management responsibilities
• Provided feedback and support to staff by monitoring their progress with developing travel orders and providing training when requested/needed in order to further the staff’s career growth
• Served as a subject matter expert on Travel management policies and procedures for GS employees as well as Senior Executive Service (SES) staff
• Conducted regular audits to maintain strict compliance with internal controls, proactively addressing any discrepancies or concerns that arose during the process.
• Represented not only the ORD but also PBD through communications and collaboration with internal and external partners on travel management policies, procedures, and tasks
• Responsible for managing and evaluating the overall effectiveness of ORD’s travel programs and taking the initiative to look for ways to improve staff as well as the programs
• Developed and maintains data analytical tools to help provide senior leadership with various travel analyses in order to identify any shortfalls or issues happening within both domestic and international travel programs
• Responsible as ORD’s main travel contact in the event of a shutdown or any other federal Emergencies that requires mandating travelers back from destinations while here in America or on international grounds or for ensuring continuity of operations

GS-12; Immediate Office (IO); Office of Resource Management (ORM); Office of Research and Development

• Provided analysis on a full range of programmatic or management advisory services for assigned organizations/offices
• Performs studies that include development and analyses of data that is used in preparing reports and guidance
• Developed human capital strategies for the Office which included: strategic workforce planning, succession planning, and knowledge transfer due to the pending retirement of senior-level staff or transition of leadership
• Briefed senior management on strategies and solutions
• Gathered and evaluated programmatic data to provide executive briefings on all things happening within the office and identify program accomplishments
• Conducts quality assurance and maintains telework agreements
• Served as the primary point of contact for coordinating the annual process for performance agreements, ensuring that PARS agreements are completed forms and submitted to HR on time
• Coordinates and maintains the overall staff calendar so the Deputy and Director are aware of work schedules for the managers
• Correspondence would often require confidential or sensitive personnel information
• Responsible for confidential personnel files and documents
• Prepares bankcard purchases for office staff, including supplies, and equipment, and completes UPS shipments
• Ensures that all federal, agency, and local policies and procedures are followed
• Assist the budget staff in preparing information for the ORD IOAA, including the President’s Budget, OMB budget documents, and material for congressional hearings
• Designed, drafted, and updated policies and standard operating procedures that define and improve the administrative operations within the Office and within the Organization
• Perform special assignments at the request of the Deputy or Director on urgent and sensitive administrative areas such as human capital management or personnel actions
• Developed several briefings/presentations, for the SES Director and Deputy, for the sole purpose of analysis/vulnerabilities within the Office to make significant changes within the organization
• Executive Assistant to the Operations Council for ORD to include setting up meetings, facilitating action items, note taking, and travel planning for the Council
• Exercised supervisory skills in various activities, coordinating and distributing workload, prioritizing projects and/or issues to address, mentoring staff, training and developing staff in process and policies, troubleshooting perceived or real obstacles, and managing projects
• These activities were done through a variety of efforts and leading groups, teams, and projects (e.g., SARG, FOIA, People Plus, Operations Council, etc.)
• Member of the office FOIA team which includes working with Senior Leadership throughout ORD on expediting FOIA requests through the various reviews, meeting with the Senior Leadership on status updates, as well as working through FOIA requests for organizations to help eliminate the backlog

GS-11; Travel Services Division (TSD); Office of Administrative Resource Services (OARS); Office of Research and Development

• Developed and executed travel orders for employees across the Office of Research and Development
• Developed and execute travel vouchers for employees throughout the Office of Research and Development, to ensure employees are reimbursed in a timely fashion
• Developed cost comparisons for managers to facilitate cost-effective strategies for conference and training travels
• Assisted travel director with routing changes for employees throughout the office, including facilitating re-organizational routing for various offices
• Assisted with pulling various data reports for the travel director, as well as write up survey comments from the month prior to show how our division's customer service is doing
• Collaborated with budget analysts to ensure that travel orders are funded in a timely manner as well as address issues as they arise
• Help facilitate travel policies and educate those who are new to travel
• Work closely with the Travel Management Division (TMD) Director on confidential assignments

GS-5-GS-9; Immediate Office of the Assistant Administrator (IOAA); Office of Research and Development

• Assisted the Associate Assistant Administrator in executing travel orders, maintaining their calendar, and handling of their meeting notes and briefing books to their satisfaction
• Maintained the Associate Assistant Administrator's filing records including electronic records, and hard copies
• Assisted with the overseeing of the Assistant Administrator, Deputy Assistant Administrator for Science, and the Principal Deputy Assistant Administrator for Management's calendars to ensure meetings were scheduled promptly, materials were received in advance to allow time for review, and that rooms were set up for their satisfaction
• Oversaw timekeeping for Washington DC's office of the IOAA as well as managers and directors all over the country
• Assisted the ORD Chief of Staff in various projects, including developing shut down communication emails, and reporting out when changes were made
• Acting as lead Executive Assistant in their absence
• Worked closely with the Associate Assistant Administrator and the Chief of Staff on confidential personnel matters
• Several of these issues were time sensitive and of a critical nature