Asia S. Gilliam, M.S.
Owings Mills,MD
Summary
Dynamic and ambitious professional eager to obtain a position with a progressive organization that values creativity, leadership, and tenacity. Ability to multi-task and establish positive rapports while maintaining a successful track record for working independently as well as with a team. Quick-learner confident with HRIS and Microsoft Office. Offering excellent schedule management, report writing, and communication skills honed over a fourteen-year clerical career.
Overview
19
19
years of professional experience
Work History
Financial Analyst
Johns Hopkins University
Baltimore, MD
02.2022 - Current
- Promoted to Financial Analyst. Administers and oversees Tech Transfer licensing financial activity in the Inteum and SAP systems.
- Directly performs complicated Tech Transfer financial transactions, in
particular the distribution of license income to stakeholders following JHU’s IP policy. - Communicates distribution calculations directly to JHU faculty and administrators to ensure accuracy and compliance with the JHU IP Policy.
- Performs regular reconciliations between JHTV’s Inteum and JHU’s SAP accounting systems to ensure revenue and distribution activity is recognized and compliance with the JHU IP policy and JHU finance guidelines; performs accounting corrections as needed.
- Assists in the analysis of financial data and extracts and defines relevant
information for the purpose of determining past financial performance and future trends. - Assists Director with developing narrative and statistical reports and charts in response to requests regarding licensee compliance, specific
agreement compliance, technology portfolio analysis, and JHU financial reporting. - Identifies obligations incurred through funding sources, material transfer agreements, and other agreements that may impact the ability of JHTV to
license the technology. - Updates the stock escrow/equity holdings in the JHTV information system; generates appropriate documents to transmit stock to the Treasurer's Office and provides reports from the database as needed.
- Analyzes financial and other data sets to support leadership as needed.
Extracts, manipulates, and performs quantitative analysis on large datasets. - Supports pre- and post-award administration of JHTV’s sponsored research portfolio as needed.
- Applies a working knowledge of applicable laws and regulations; verifies
documents for completeness and compliance with government and
private agencies. - Uses various software applications, such as spreadsheets, relational
databases, statistical packages, and graphics packages to assemble, manipulate and/or format data and/or reports. - Assists with other financial and reporting functions to support the JHTV administration as needed.
Sr. Administrative Coordinator
Johns Hopkins University-Technology, Commercialization Academy
Baltimore, MD
07.2021 - 02.2022
- Promoted to Senior Administrative Coordinator with dual responsibilities in Tech Transfer and Finance
- Administers and oversees Tech Transfer Licensing financial activity in the Inteum and SAP systems
- Directly performed complicated Tech Transfer financial transactions, particularly, the distribution of licensing income to stakeholders following JHU's IP Policy
- Communicates distribution calculations directly to JHU faculty and administrators to ensure accuracy and compliance with the JHU IP Policy
- Performs regular reconciliations between JHTV's Inteum and JHU's SAP accounting systems to ensure revenue and distribution activity is recognized and compliance with the JHU IP policy and JHU finance guidelines; performs accounting corrections as needed
- Organized general financial information, update reports and audit data.
- Created and maintained corporate metrics and dashboards to deliver visibility into business performance.
- Supervised accounting activities and managed accounts payable, month-end close, account reconciliation and preparation of journal entries.
Administrative Coordinator
10.2017 - 07.2021
- Liaise with travel department to support travel needs to include visa requests, flight itineraries, travel budgets and field logistics; Assist the Events and Conference Manager with domestic conferences to include general logistics, shipment of materials, catering, facilities management, retreat agenda preparation, debriefings, conferences, and workshops
- Coordinate internal and external meetings for primarily three directors, when needed I support a total of six directors, duties includes- reserving conference rooms, prepare and disseminate meeting agendas, and ordering catered meals as needed
- Development of the JHTV Commercialization Fellowship Program
- Successfully developed a standard operation procedure for the Commercialization Academy regarding recruitment, payroll processing, leave requests and new hire
- Developed testing and evaluation procedures
- Implemented semi-annual and annual reviews for each fellow which encouraged pay increases
- Repare and process payroll for the Commercialization Academy Fellows
- Perform payroll reconciliation
- Ssist in recruitment and orientation of new Fellowship Academy Fellows
- Initiate transactions such as travel, check payments, reimbursements, and invoicing through JHU's financial system SAP for numerous teams.
- Anage special projects and assist with the fulfillment of requests for promotional items and marketing products; Support the development and maintenance of the filing system and resource library via SharePoint
- Maintain existing records and create new records; Create PowerPoint presentations and similar documents for the publications team as needed
- Contribute to the customer service-oriented atmosphere, interact with other departments and administrative coordinators
- Collect and sort department's incoming mail; Provide phone coverage during normal business hours (Monday-Friday, 8:30 am to 5:00 pm)
- Evaluate inventions disclosed to JHTV for intellectual property protection and commercialization potential, proofread agreements prior to distribution to signatory parties
- Assign Licensing and Patent agreement numbers to TLA's and create signature documents using DocuSign.
Audio Transcription (part-time)
Rev.com
02.2019 - 09.2019
- Developed and adhered to exacting transcription quality assurance standards and metrics.
- Marked orders with relevant data and diagnosis to facilitate accurate interpretation of exam performed.
- Maintained strict confidentiality of transcribed data according to HIPAA regulations and company policy.
- Prepared and maintained confidential records and files and performed various clerical and reception tasks.
Administrative Aide
State of Maryland, Maryland State Lottery
Baltimore, MD
02.2015 - 10.2017
- Provided administrative support for the Product Development department; Documented and tracked budget and lottery statistics and maintained accurate spreadsheets
- Audited instant tickets and distributed working papers
- Created advisory board meeting materials to include PowerPoint presentations
- Created claim samples, attended, and participated in retailer and vendor meetings
- Promoted latest lottery products at statewide events to include the Maryland State Fair and other charitable events
- Cross trained and provided administrative assistance in the Finance, Customer Resource
- Ervices and Human Resources departments.
Administrative Assistant
State of Maryland - Maryland State Lottery
Baltimore, MD
08.2014 - 02.2015
- Logged invoices and updated accounts payable spreadsheets as needed
- Ollected timesheets for submission to payroll
- Organized and forwarded file transmittals
- Performed quality assurance by maintaining tracking spreadsheets of recipients choosing to place their winnings in bond form; retrieved files for audit as needed
- Conducted audits to determine proper compliance with standards and EEO laws; collected relevant statistical data.
Office Assistant Manager
Merry Maids
Baltimore, MD
06.2013 - 06.2014
- Handled customer inquiries and conducted sales calls to recruit potential customers for in-home consultations and eventual cleaning appointments
- Received lead calls, maintained call log, and completed lead cards
- Supervised a staff of 10-15 employees
- Coordinated shifts and hours by matching Merry Maids qualifications and availability with client needs; Prepared team member books and assignments for the day and communicated assignments/schedule changes to staff and clients
- Processed accurate payroll and billing via the CIS electronic system
- Resolved staff/client issues in a timely and professional manner and oversaw efficient business flow by confirming customer appointments via telephone within 24 hours of the scheduled appointment
- Facilitated New Hire Orientations and Training and Development, completed paperwork, obtained relevant signatures, and maintained files in a confidential manner
- Maintained cleanliness of workspace and positive customer and employee relations
- Oversaw maintenance of cleaning products and equipment.
Administrative Assistant/Data Entry Clerk
Montebello Junior Academy
09.2012 - 06.2013
Head Cashier/Lead Sales Representative
Victoria's Secret
08.2004 - 12.2012
Assessment/Data Entry Clerk
State of Maryland
Baltimore, MD
02.2011 - 10.2011
Data Entry Operator/Document Preparer
Census Bureau, Middle
, MD
02.2010 - 09.2010
Administrative Assistant II
University Physicians, Inc
09.2005 - 07.2009
Education
Research Administration Training Program -
Johns Hopkins University
12.2023
Master of Science - Heath Care Management
Johns Hopkins University - Carey Business School
Baltimore, MD 05.2021
Certificate of Federal Records Management Training Program - Records Management
The National Archives And Records Administration
Baltimore, MD12.2020
MD - Computer Information Systems
Baltimore City Community College
Baltimore, MD08.2017
Bachelor of Science - Business Management, Human Resource Management HRM
University of Phoenix Online
12.2020
High School Diploma -
John Bowne High School
Flushing, NY06.2003
Skills
- Data entry
- Accounts payable and receivable
- Scheduling and calendar management
- Office administration abilities
- Research and Data Analysis
- Account reconciliation
- Funds distribution
- MS Office suite
- Analytical research
- Benefits and payroll administration
Timeline
Financial Analyst
Johns Hopkins University
02.2022 - Current
Sr. Administrative Coordinator
Johns Hopkins University-Technology, Commercialization Academy
07.2021 - 02.2022
Audio Transcription (part-time)
Rev.com
02.2019 - 09.2019
Administrative Coordinator
10.2017 - 07.2021
Administrative Aide
State of Maryland, Maryland State Lottery
02.2015 - 10.2017
Administrative Assistant
State of Maryland - Maryland State Lottery
08.2014 - 02.2015
Office Assistant Manager
Merry Maids
06.2013 - 06.2014
Administrative Assistant/Data Entry Clerk
Montebello Junior Academy
09.2012 - 06.2013
Assessment/Data Entry Clerk
State of Maryland
02.2011 - 10.2011
Data Entry Operator/Document Preparer
Census Bureau, Middle
02.2010 - 09.2010
Administrative Assistant II
University Physicians, Inc
09.2005 - 07.2009
Head Cashier/Lead Sales Representative
Victoria's Secret
08.2004 - 12.2012
Research Administration Training Program -
Johns Hopkins University
Master of Science - Heath Care Management
Johns Hopkins University - Carey Business School
Certificate of Federal Records Management Training Program - Records Management
The National Archives And Records Administration
MD - Computer Information Systems
Baltimore City Community College
Bachelor of Science - Business Management, Human Resource Management HRM
University of Phoenix Online
High School Diploma -
John Bowne High School