Aydan Seyidova
Baku,Azerbaijan
Summary
Successful executive office professional with 20+ years of administrative experience in large scale events and projects such as construction of Five Star hotels in Baku, organization of World-class Artist concerts and luxurious motorsport event Formula 1 Azerbaijan Grand Prix.
Equipped with ability to facilitate all aspects of internal and external communication, support day to day administrative, operational functions by working collaboratively with team of professionals.
Overview
23
23
years of professional experience
Work History
ARGS Holding LLC Real Estate/Construction
Executive Assistant
10.2022 - Current
Executive Assistant to Director
Formula 1 - Azerbaijan Grand Prix, Baku City Circuit Operations Company
02.2017 - 10.2022
- Manage CEO’s and Formula 1 guests complex and frequently changing travel arrangements and coordinate pre-planning of trips
- Coordinating Business trips to Formula GPs worldwide
- Correspondence with Formula One Management on due tasks
- Organizing VIP level dinners for Formula 1 guests as well as Ministries
- Develop and maintain alert system for upcoming deadlines on incoming requests, projects, and events
- Assist with team building initiatives and overall support for maintenance of organizational culture
- Coordination on VIP ticketing and Vehicle access control during Race week, Visa assistance
- Creating VIP gift ideas for the guests
Project Coordinator
Mace International Limited (Azerbaijan) / Mace Group
08.2013 - 03.2016
- Latest Project: Trump Tower Hotel/Banquet Hall Baku
- Completed Projects: JW Marriott Hotel, National Gymnastics Arena
- Organize and manage interface with key project stakeholders (incl
- Azerbaijan Gymnastics Federation (AGF) at National Gymnastics Arena Project, relevant authorities and organizations)
- Manage and coordinate administrative processes and activities
- Coordinate Global Trump Management visits
- Assist the Project Director in the compilation of Executive reports
Event Manager/Production Coordinator
Omnikomo Music Group (exclusive licensee of Universal Music Group in Azerbaijan)
08.2012 - 01.2013
- World-Class Concert projects in Baku: Jennifer Lopez, Rihanna, Shakira at Chrystal Hall
- Assist event management teams from USA and Europe (Live Nation, Diversified Production Solutions) during production activities
- Prepare producing proposals for events to achieve quality event productions (e.g Timelines, suppliers, staffing)
- Conduct research, site visits, hire transportation assistants and guides
- Coordinate venue management, caterers, designers, contractors, suppliers and equipment hire also coordinating with security to ensure proper organization of car parking, traffic control, security, first aid, hospitality
- Liaise with speakers, performers
- Assist with marketing and PR promotion of the event
- Handling client queries and troubleshooting on the day of the event
- Involved in ticket sale for VIP clients, coordinating seat options with Ticketmaster
- Overseeing dismantling and closure of the event and clearing the venue/ Post-event evaluation: data entry, producing reports
Personal Assistant to Country Manager
Mace International Limited (Azerbaijan) / Mace Group
04.2011 - 08.2012
- Developing and maintaining office systems, including data management and filing for JW Marriott Hotel Absheron Baku Project
- Organization of corporate events
- Continuously liaising with clients, suppliers and other stakeholders
- Managing project managements’ schedules and appointments
- Arranging travel and accommodation for guests and visitors
Account Manager
Art Grup International Creative Agency
01.2010 - 01.2011
- Closely control all clients’ activities, day to day administration
- Team coordination and time plans formation
- Preparation, oversee and secure approval of production budgets and estimates
- Contact reports, record of the meeting outcomes with client
- Attention to details and supervision of creative works before they are prepared for print, including any follow-up
Office Manager
Shollar Bottling Company
09.2001 - 11.2009
Education
BA in Business Management - Business Management
The American University of London
London, United Kingdom05.2007
Skills
- Event Planning and Management
- Marketing and Communications
- Client Services and Sales Management
- Time Management
- Attention to Detail
Languages
Azerbaijani
Native or Bilingual
English
Full Professional
Russian
Full Professional
Turkish
Limited Working
Timeline
ARGS Holding LLC Real Estate/Construction
Executive Assistant
10.2022 - Current
Executive Assistant to Director
Formula 1 - Azerbaijan Grand Prix, Baku City Circuit Operations Company
02.2017 - 10.2022
Project Coordinator
Mace International Limited (Azerbaijan) / Mace Group
08.2013 - 03.2016
Event Manager/Production Coordinator
Omnikomo Music Group (exclusive licensee of Universal Music Group in Azerbaijan)
08.2012 - 01.2013
Personal Assistant to Country Manager
Mace International Limited (Azerbaijan) / Mace Group
04.2011 - 08.2012
Account Manager
Art Grup International Creative Agency
01.2010 - 01.2011
Office Manager
Shollar Bottling Company
09.2001 - 11.2009
BA in Business Management - Business Management
The American University of London
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